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HSB Video Conference Studio

HSAS&F

HSAS&F understands the value of instant face-to-face interaction and collaboration. Our department also acknowledges the growth in distance education and the changing patterns of business communication. We are excited to be able to support this alternate way of communication.

Reserve the HSB video conferencing studio room T235

online request form

Details

  • Location: Health Sciences Building, room T235
  • Capacity: 35
  • Layout: Standard U-shape
  • Hours: By reservation only
  • Video conference technologies: Lifesize 720p HD H.323 (IP) and H.320 (ISDN)
  • Displays: Two 60" LCD monitors
  • Sound: Two Lifesize microphone pods with mute control
  • Other: Inputs for laptop sharing with far-end

Rates

  CRS Technician Dept provides own technician
UW Rate
(excludes UW courses on Time Schedule)
$85/hr $40/hr
Non-UW Rate ~$110/hr ~$50/hr

Reservation Policies

  • The HSB video conferencing studio is locked at all times. A key may be obtained from T291A during normal business hours.
    University courses are exempt from the hourly rate.
  • A technician must be present during all calls. One may be provided by CRS. Groups have the option to provide their own technician and use studio at a lower rate. Any non-CRS technician must schedule a walk-through with our office.
  • The CRS Technician hourly rate includes on-site support for the duration of the reservation.
  • Additional time spend in the video conference studio prior to or after your event will be billed at the standard rate.
  • Thirty minutes of setup will be added to the indicated start time on the request form.
  • Calls to new locations need to be tested one week prior to the first event date. There are no charges for test calls.
  • UUF approval is required for non-UW groups wishing to use this space or if the event is open to the general public. For more information, please visit the Office of Special Programs webpage.
  • Fees are subject to change.

Room Availability

Reservation requests are accepted on a first-come, first-serve basis.

The HSB video conference studio with a CRS technician is available during standard business hours: Monday to Friday, 8am to 5pm. The studio may be reserved after-hours, if your department provides your own technician. Contact Classroom Services for more information.

Cancellation Policy

The cancellation policy for the HSB Video Conferencing Studio aligns with that of Health Sciences Room Reservations.

  • Events canceled within 2 to 6 weeks prior to the event date will incur a $35 charge.
  • Events canceled within 2 weeks of the event date will incur a $50 charge.
  • If your reservation is made within 6 weeks of your event date, you will be given a 2 day grace period to cancel with no cancellation charge; after these 2 days, the cancellation policy will apply. 
  • Extenuating circumstances will be evaluated on a case-by-case basis.