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Equipment Rentals

Instructional Support offers audio-visual equipment, which includes laptops, computer projectors, slide advancers, laser pointers, and much more, in addition to table and chair rentals for groups meeting in HSB, WH Foege, and UWMC.

To request equipment or services from our office, please fill out the Equipment Request Form.

Please review our cancellation policy before requesting equipment.

Visit our pricing page for information on prices for equipment and services.

  • If you need AV equipment on Upper or Southwest Campus, please contact Classroom Technology and Events at 206-543-9900.
  • If you are a student interested in equipment from the Student Technology Fee Program (STF), please call their main office at 206-685-6090 or visit their website.

Equipment Request Form


Charges for University Courses

  • University courses are not charged equipment fees.
  • University courses are subject to labor and special event container service fees.

Equipment Use on a WILL CALL or DELIVERY Basis

Equipment rentals are charged on a per day basis. A “day’s use” is defined as any time during 8am-5pm of check-out day to 5pm of the next business day. Each additional day is at the full rate.

Extension on Rental and Overdue Equipment

Requests to extend a rental reservation must be completed before the end of the original rental period. Each day equipment is overdue, a full rate will be added to the reservation.

Cancellation Policy

  • There is a $25 fee for AV equipment reservations that have been canceled less than 24 hours in advance or equipment not picked up on the arranged pick up date. This does not apply to AV equipment reservations to courses that are listed in the UW Time Schedule.
  • If the AV equipment reservation included labor (e.g. delivery and repool), and the cancellation occurs after the delivery, the labor charge for the delivery will not be removed. This applies to non-course events and UW courses.

After-hours Labor

Monday through Friday before 8am and after 5pm, after-hours labor rates apply. All labor on Saturdays, Sundays, and holidays is charged at the after-hours rate.