Information for New Employees

Workday

Workday is UW’s campus-wide system for human resources, payroll and benefits. University employees use Workday to:

  • Update personal information
  • Access payslips and pay rate details
  • View benefits information
  • Manage time off and absences including holidays

New hires can find a helpful getting started guide here.

Orientation

Welcome Day
Welcome Day introduces the UW Employee Benefits package, including retirement plan options, and provides new employees with the opportunity to receive guidance and ask questions about your benefits selections. Since most enrollment deadlines fall within 31 days of an employee’s eligibility date, staff are encouraged to attend Welcome Day during the first few weeks of employment.

Administrative

Email and Calendaring Set Up
Links to options for setting up email and calendaring services (UW NetID required).

Husky Card
The Husky Card is the official identification card for members of the UW community. It provides access to a variety of services and opportunities, including access to campus libraries.

U-PASS
The U-PASS is a bus pass plus more. Loaded right onto the Husky Card, the U-PASS provides members with unlimited rides on regional buses, commuter trains, light rail and water taxis as well as discounts on vanpools, carpools and other special offers.

UW Alert
Receive notifications of emergencies or crisis situations that may disrupt the normal operation of the UW (UW NetID required).

Required Training

All UW employees are required to attend and complete the training sessions below. New employees should complete training approximately within 30 days of their first day. Please email a PDF copy of the training completion certificate for all online training modules to the Staff HR Manager, This email address is being protected from spambots. You need JavaScript enabled to view it..

Prevention of Sexual Harassment Training
All newly hired employees are required to attend this training session. Register online for prevention of sexual harassment training.

Violence Prevention
This is a 60-minute training workshop, facilitated by UW’s SafeCampus. To register for Violence Prevention and Response training, visit the SafeCampus website.

Reporting Suspected Child Abuse 
Employees complete this training online by watching a 22-minute video developed by Compliance and Risk Services.

Asbestos Awareness
The Environmental Health and Safety office offers online asbestos awareness training. This training takes about 15 minutes. Employees must correctly answer a series of quiz questions at the end of an online presentation.

HIPAA
New employees must complete HIPAA training. Training will be facilitated via the UW Medicine Learning Hub. If you are unable to access training, contact This email address is being protected from spambots. You need JavaScript enabled to view it..

Information for Research Staff
Newly hired staff that work as a part of a research team will meet with This email address is being protected from spambots. You need JavaScript enabled to view it., Research Program Manager to go over any additional lab and research training relating to their roles. 

Policies and Forms

Policy on Professional Conduct

Privacy, Confidentiality and Information Security Agreement

Personal Use of University Resources

Inclement Weather and Suspended Operations Policy

General HR UW Policies

Other Helpful Links

Campus Safety and Emergency Resources

The Whole U

The Whole U’s mission is to foster community, promote holistic wellness, and share the great perks available to UW faculty and staff.

Hall Health Center

Hall Health Center is an outpatient clinic that provides health care to the University of Washington community, including required lab-related immunizations.