Fixing data and structure files

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If your data or structure file has been corrupted, use 4D Tools to diagnose and repair the file. If the structure file cannot be repaired, reinstall the Otobase program and log in with the initial administrator password (see Initial passwords for a structure file).

When repairing a data file with 4D Tools, the internal references associated with a record may become altered. Under normal circumstances, Otobase relies on the stability of these internal references to speed up processes, such as limiting record access for different users. To ensure these functions operate correctly after using 4D Tools, the first time a repaired data file is used the administrator needs to execute two items from Otobase's Clean Up Menu.

To clean up a data file after repair

Log in as the administrator.
If necessary, synchronize the data and structure files.
From the Home Window, select Data Manager > Administrator Menu Bar.
Select Clean Ups > Update Subject Sets.
Select Clean Ups > Update Searches\Exports

For more information, see Related Topics

Execute All Clean Ups menu item

Updating subject sets

Updating searches and exports

Ongoing file maintenance

Over time data files can fragment, which can affect the performance of your files. It is recommended that you occasionally use 4D Tools to defragment and compact data files. Once the files have been compacted, you must execute the Clean Up Menu items described above.