PacTrans Call for Small Project Proposals for FY 2019-2021 ***UW ONLY***

*All other consortium partner PIs consult with your respective university’s associate director for your small project proposal process.

Due date: Dec. 7, 2018 for proposal abstracts and Feb. 8, 2019 for full proposals




PacTrans small research projects can be funded for up to $50K of federal funds, require a 1:1 non-federal match, and will be solicited based on the PacTrans theme of “Providing Data-Driven Solutions for the Diverse Mobility Challenges in the Pacific Northwest.”

There is $120K total per institution to be divided among the projects (around $30 to $50K each). Specific topic areas (themes) for this solicitation are as follows:

  • Accessibility for All: focuses on new tools and platforms that increase access to transportation information, support new mobility services in both connected and isolated communities, and provide assistive technologies for those with physical or cognitive disabilities.
  • System-wide Efficiency: improves efficiency through technologies to connected users and infrastructure systems, identify travel service gaps, improve multimodal connections, and support system integration and optimization.
  • Improved Reliability across Modes: includes innovative methods for managing parking supply, decision support tools for winter road maintenance, and simulation tools for evaluating system performance under extreme conditions.
  • Traffic Safety: focuses on emerging technologies and new methods to reduce the frequency and severity of crashes.
  • Data-Driven Solutions in Transportation: a cross-cutting theme, making extensive use of advanced sensing, communications, and data analytics tools in support of our efforts on accessibility, efficiency, and reliability. We anticipate that the developed data-driven solutions will support one or more of the non-exclusive topic areas.

Each proposal must clearly address one of the above topic areas. Also, they require a 1:1 non-federal match. Cash match from other funding sources such as state DOTs and local agencies, corporations, and foundations is preferred. At a minimum, your proposal needs to identify the source of your match funds. If you can, it would be ideal to get a signed match letter from your match source. Ultimately we will need signed match letters from all funded PIs before distributing PacTrans funds.

The submission procedure contains two steps, (1) proposal abstract submission by Dec. 7, 2018, and (2) full proposal submission by Feb. 8, 2019. Proposal abstracts will be used for timely recruiting reviewers and initial assessment by the field experts on how well the proposed research effort responds to this call on the above topic areas. Those who miss the abstract submission deadline are not allowed to submit full proposals. PacTrans Board of Directors will share the initial assessment result to the abstract submitters and leave the decision to them on whether to proceed with a full proposal submission. All proposal abstracts and full proposals must be submitted before the specific deadlines to be considered.

Proposal abstracts need to be uploaded onto the PacTrans website by the abstract deadline using the “Proposal Abstract” page: click here.

Similarly full proposals need to be uploaded by the full proposal deadline, using the “Single-Institution Proposals Submission” page: click here.

More detailed information about the proposal submission process including templates for the project details, text, budget, schedule, and deliverables can be found on the PacTrans proposal submission website. Anticipated period of performance starts from Aug. 15, 2019 approximately.

Submission Guidelines Proposal


Proposal abstract should be submitted in one page Adobe PDF file consisting of key contents below:

  1. Project title
  2. PIs, their affiliations, and contacts
  3. Focus area (one or more of the topic areas listed in this RFP)
  4. Match funds provider(s)
  5. Proposal abstract (350 words maximum)
  6. Research type (applied research vs advanced research)

Full Proposals

Proposal Template <click here>

The full proposal should be NO MORE THAN SIX (6) pages (without references, resumes, similar work disclosure, and match letters) and should include the following categories:

  1. Project Title
  2. Project Type: USDOT collects statistics on the types of research that PacTrans funds. Most specifically they distinguish between advanced research and applied, or practical research. Your project will not be judged based on its type but please indicate whether your proposal is considered advanced or applied research.
  3. Collaborators and Affiliations: The project needs to identify the PI and any respective co-PI(s).
  4. Project Goal: Identify the purpose of the project as it relates to the region (benefits to more than one state), the relevancy to the PacTrans theme (see above), and the strategic goal of Mobility.
  5. Research Background and Problem Statement: What problem is being solved and why should anyone care.
  6. Approach: General framework for what you plan to do, approach, methodology, etc.
  7. Technology Transfer Plan: Outcomes, Outputs, and Impacts: USDOT is becoming increasingly interested in Technology Transfer, which they break down into three parts: outcomes, outputs, and impacts. (For more on these parts see recent USDOT T2 Primer here: Please clearly describe all of your intended outcomes and outputs, as well as probable impacts of your work.
  8. Required Recorded Seminar/Webinar: In the spirit of this new emphasis on Technology Transfer. PacTrans this year, will begin requiring PIs of our funded projects to facilitate, as one of your deliverables, a recorded presentation of your research and results. We highly recommend that this either be an in person seminar or a webinar with current project partners and/or potential users of your research outcomes. Here please briefly describe how you intend to fulfill this deliverable and list likely in-person and/or virtual invitees to your presentation.
  9. Amount of UTC Funds Requested: A maximum of $50K is available for each project.
  10. Non-federal Match: Justification for and commitment of the match is required. This can include a formal letter from the state agency, your university, or other non-federal source that shows the interest to commit the match, the amount, and type of match (in-kind or cash). Also, a contact person for the matching source should be identified in the proposal.
  11. Similar Work Disclosure: PacTrans needs to ensure that work proposed for our funding is not overly similar to work already funded elsewhere. Please briefly describe any similar work currently funded through other sources that is closely related to the work proposed here and, more specifically, highlight the differences between the two scopes. PacTrans may request a copy of the most closely related proposal or project report for evaluation purposes.
  12. References: The literature cited in the proposal need to be provided.
  13. Resumes: Copy and paste one-page resumes for the project’s Principal Investigators.

Please note that up to six (6) pages are allowed for categories 1-9. Per a new USDOT requirement, data management plan for each funded project is required. PacTrans will require selected proposals to submit a data management plan later. In this stage, no data management plan is needed.

Budget Considerations

Proposal Budget Template <click here>

  • A detailed budget is needed and should clearly identify the source of the 1:1 non-federal matching. The budget should include funds for project reporting and attendance at the PacTrans regional conference to present results to the Region 10 community. Please upload as an excel spreadsheet.
  • A signed letter from the non-federal source (or related documentation) will be required for any selected project before funds are distributed.

External Review Process

  • PacTrans will request at least three external peer reviewers for each proposal. The reviewers will have one month to review.
  • Decisions will be made based on external review reports by the PacTrans Board of Directors.
  • Reviewer comments MUST BE sufficiently addressed by the winning PIs before funding can be allocated.

Due dates

  • Submission deadline for the proposal abstracts: Dec. 7, 2018
  • Initial feedback to abstract proposers: Dec. 28, 2018
  • Submission deadline for the full project proposals: Feb. 8, 2019
  • Decisions to proposers: Mar 29, 2019
  • Revised proposal with comments properly addressed by bidders for final acceptance: April 12, 2019
  • Final decision notification: April 22, 2019

Anticipated period of performance: up to two (2) years from contract start date (appx start: Aug. 15, 2019)

If you have any questions, please do not hesitate to contact the Region 10 Associate Director for your respective campus:

Dr. Jeff Ban, Associate Director in Research, University of Washington

Dr. Ahmed Abdel-Rahim, University of Idaho

Dr. David Hurwitz, Oregon State University.

Dr. Eric Jessup, Washington State University

Mr. Billy Connor, University of Alaska system (including Fairbanks, Anchorage and Southeast)