Office of Special Programs

UUF Info

The UW is an educational institution provided and maintained by the people of Washington in order to carry out its broad mission of teaching, research and public service. The purpose of the UUF policy is to ensure that all facilities operated by the university are reserved primarily for educational use including, but not limited to, instruction, research, public assembly, student activities and recreational activities related to educational use. Further, each facility may be used for a variety of activities, so long as the primary function the facility was intended to serve is protected. Reasonable time, place and manner restrictions may be placed on the use of university facilities.

When UUF approval is required:

  • A non-University group/individual intends to hold a function at a UW facility.
  • A private or commercial organization wishes to sponsor or be involved with an activity at a University facility.
  • A university community member intends to hold a function at a UW facility that is open to the general public or invited off-campus guests.
  • A University of Washington-Seattle community member (current student, staff, or faculty) intends to hold a function (independent of any student group, department or administrative unit) at a UW facility.
  • An organization would like to hold a partisan political activity at a UW facility
  • All outdoors events with amplification.
  • All outdoors events in areas managed by UW Office of Facilities Services.
  • At the venue operator’s discretion.

Lawn Signs

The UW office of Facilities Services no longer approves Lawn Signs using the UUF request process. For all questions regarding lawn signs, please contact the Facilities Services Care Team at careteam@uw.edu or 206-685-1900 or visit UW Facilities Services: Signs and Banners.

University Facilities

Eligibility

Those eligible to use UW facilities

  • Duly elected or hired students of the Associated Students of the University of Washington (ASUW) or Graduate and Professional Student Senate (GPSS)
  • Officers of currently registered student organizations (RSOs)
  • UW departments or administrative units
  • Individual UW students, faculty, staff, or alumni
  • Non-University individuals and organizations may also rent facilities as long as the use of the facilities is consistent with the regulations outlined in WAC 478-136-030

UW Facilities

What is a UW Facility?

A UW facility is defined as an on-campus space or an off-site location that is owned by the University of Washington.

Non-UW Facilities

What is NOT a UW Facility?

Space leased by the University in an off-campus building does not qualify as a University facility.

The following page provides a list of buildings which are NOT OWNED by the University of Washington and therefore DO NOT require UUF approval for meetings or events held in them. More details…

UUF Considerations – Before Submitting

Location

Reserve a Campus Location

  • There are many UW facilities that may be reserved. Please contact the venue operator of your desired function location directly regarding their reservation process. Please be sure to do this BEFORE submitting a UUF request.
  • Venue approval is a step of the UUF approval process. The venue operator may deny a UUF request if a reservation request has not been submitted to them beforehand.
  • NOTE: THE UUF FORM IS NOT A RESERVATION REQUEST FORM.

Sponsor

Obtain UUF Sponsorship

It is the applicant’s responsibility to contact a University of Washington-Seattle department or administrative unit to discuss and obtain event/UUF sponsorship. The name, UW Department, and UW email address of the designated UUF sponsor is required on the UUF.

Deadlines

Timeliness matters

NOTE: The Office of Special Programs asks that a UUF request be submitted AT LEAST three (3) weeks prior to event date. However, the venue operator may require this form be submitted at an earlier time. Please contact the venue operator directly to determine what their requirements are.
Any requests submitted after that date may not be fully processed or approved in time for the event jeopardizing the viability of the event.

Request

Submit a UUF Request

A UUF Request should be submitted once a reservation has been made and a UUF sponsor has been identified.