{"id":988,"date":"2018-11-13T02:11:40","date_gmt":"2018-11-13T02:11:40","guid":{"rendered":"http:\/\/depts.washington.edu\/trac\/?page_id=988"},"modified":"2026-02-17T21:11:19","modified_gmt":"2026-02-17T21:11:19","slug":"research-preparation","status":"publish","type":"page","link":"https:\/\/depts.washington.edu\/trac\/trac-uw\/research-preparation\/","title":{"rendered":"Research Preparation"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Proposal Production<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The University of Washington and WSDOT require all Principal Investigators and Project Managers to follow a specified procedure to produce proposals with TRAC. Below find information about<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"#Contacts\">Contacts<\/a><br><a href=\"#Documents\">Helpful Documents<\/a><br><a href=\"#Subcontract\">Subcontract Information<\/a><br><a href=\"#Process\">Proposal Preparation Process<\/a><br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Contacts\">Contacts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Coordination and production:&nbsp;<a href=\"mailto:amyo@uw.edu\">Amy O\u2019Brien<\/a>&nbsp;206.685.2644.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Budget information:&nbsp;<a href=\"mailto:jcomiske@uw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">Julie Angeley<\/a> 206.543.3341.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Tracking:&nbsp;<a href=\"mailto:malorie@uw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">Malorie Stites<\/a> 206.543.3337.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Information about TRAC, contracting agencies, RFPs, and upcoming research possibilities:&nbsp;<a href=\"mailto:yinhai@uw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">Yinhai Wang<\/a>&nbsp;(TRAC-UW) 206.543.6261,&nbsp;<a href=\"mailto:Mustafa.Mohamedali@wsdot.wa.gov\" target=\"_blank\" rel=\"noreferrer noopener\">Mustafa Mohamedali<\/a> (WSDOT). <br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Documents\">Helpful Documents<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The following proposal-related documents are available:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/depts.washington.edu\/trac\/pdf\/Research_CONTRACT_scope_of_WORK_PREPARATION_Guide_v2026.docx\" target=\"_blank\" rel=\"noreferrer noopener\">WSDOT Research Contract Scope of Work Preparation Guide (2026)<\/a> (MS Word proposal template will download)<br>This document is both a template and provides WSDOT&#8217;s proposal requirements.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/\" target=\"_blank\" rel=\"noreferrer noopener\">UW System to Administer Grants Electronically (SAGE)<\/a><br><a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/sage-budget\/\" target=\"_blank\" rel=\"noreferrer noopener\">SAGE Budget<\/a> enables you to create accurate, detailed budgets for your grant and contract proposals. An easy-to-use wizard expedites budget set-up; the comprehensive budget worksheet minimizes errors and improves data quality. SAGE Budget automatically populates your budget with real-time salary and benefits information, calculates budget totals for each period, and identifies the correct facilities and administration (F&amp;A) rate.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For more information, see&nbsp;<a aria-label=\"For more information, see&nbsp;SAGE Budget Worksheet Overview and Navigation&nbsp;and&nbsp;SAGE User Guides. (opens in a new tab)\" href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/support\/\" target=\"_blank\" rel=\"noreferrer noopener\">SAGE User Guides<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">TRAC will do the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>provide an Excel budget template upon request<\/li>\n\n\n\n<li>review and refine SAGE budgets before forwarding them to the research sponsor<\/li>\n\n\n\n<li>work with principal investigators, sponsors, and OSP to submit eGC1s and budgets as quickly and accurately as possible.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Need help? Call or email&nbsp;<a href=\"mailto:malorie@uw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">Malorie Stites<\/a> at 206.543.3337.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Subcontract\">Subcontract Information<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For subcontracts, the following information will be needed in your proposal:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Name of subcontracting company and address<br>Scope of Work<br>Letter of Commitment<br>Budget<br>Subcontractor&#8217;s contact information for negotiations with UW (name, phone number and email address)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Note: you may also need the subcontractor staff&#8217;s resumes and qualifications (please check granting agency&#8217;s instructions).<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Process\">The Proposal Preparation Process<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We have extensive experience in proposal production and have implemented systems for producing them consistently and efficiently.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Important for WSDOT proposals:<\/strong>&nbsp;<br>WSDOT requires that TRAC review and process all university proposals to the DOT.<br>WSDOT requires a draft proposal to review before it will sign off on a final proposal.<\/li>\n<\/ul>\n\n\n\n<ol class=\"wp-block-list\">\n<li>The proposal coordinator accepts and tracks your electronic proposal text, graphics, budget information and other necessary material.<\/li>\n\n\n\n<li>The budget analyst helps you create your budget or reviews your estimate to ensure that it meets the contracting agency, university, and TRAC\u2019s requirements. TRAC will provide an Excel budget template upon request, and will help you review and refine SAGE budgets.<\/li>\n\n\n\n<li>The editor checks for compliance with the contracting agency\u2019s requirements and may also edit for clarity, conciseness, grammar, and punctuation. You may request a more or less comprehensive level of edit, depending on your needs.<\/li>\n\n\n\n<li>Your text is formatted to the contracting agency\u2019s specifications by using standardized electronic style sheets. This ensures that TRAC proposals are uniform, readable, and professional looking.<\/li>\n\n\n\n<li>The coordinator returns the marked-up proposal to you for revision and approval.<\/li>\n\n\n\n<li>TRAC prepares the signature pages and eGC-1 for final proposals.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Proposal Production The University of Washington and WSDOT require all Principal Investigators and Project Managers to follow a specified procedure to produce proposals with TRAC. Below find information about ContactsHelpful DocumentsSubcontract InformationProposal Preparation Process Contacts Coordination and production:&nbsp;Amy O\u2019Brien&nbsp;206.685.2644. Budget information:&nbsp;Julie Angeley 206.543.3341. Tracking:&nbsp;Malorie Stites 206.543.3337. Information about TRAC, contracting agencies, RFPs, and upcoming research &hellip; <a href=\"https:\/\/depts.washington.edu\/trac\/trac-uw\/research-preparation\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Research Preparation<\/span> <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":856,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-988","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/pages\/988","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/comments?post=988"}],"version-history":[{"count":21,"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/pages\/988\/revisions"}],"predecessor-version":[{"id":3711,"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/pages\/988\/revisions\/3711"}],"up":[{"embeddable":true,"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/pages\/856"}],"wp:attachment":[{"href":"https:\/\/depts.washington.edu\/trac\/wp-json\/wp\/v2\/media?parent=988"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}