Information Packets

Projects planning to invite visiting speakers to the UW might consider creating information packets for their guests. Below is a list of items you might want to include, when relevant. Items that the Simpson Center can provide are noted below:

  • You are welcome to use Simpson Center folders for your information packets. Please contact schcom@uw.edu at least 5 days in advance to make arrangements for pick up.
  • Create an itinerary for your visitor(s), including confirmation numbers and contact information for your guests’ onsite point person/people.
  • Campus maps may be obtained through UW Creative Communications online or in select copy centers. Please note that a small fee may apply.
  • Any publicity material related to the speaker’s visit – if flyers, posters, programs, etc., have been created in conjunction with the guest’s visit, always nice to share such materials. If materials were created by the Simpson Center, we can supply these.
  • Travel reimbursement form, if necessary
  • We will provide copies of Simpson Center materials, such as bookmarks, our fact sheet, and our newsletter  
  • Wi-fi information, if relevant
  • Campus visitor guides are available through the UW’s Information & Visitors Center
  • You may also wish to include additional materials from your campus unit.

We recommend that information packets are delivered in-person to the visitor upon his/her arrival or dropped off at his/her hotel to be received upon check-in. Please make arrangements as relevant to your guest’s schedule.

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Questions? Contact us!

Publicity, Communications, & Web: schcom@uw.edu

Events: scevents@uw.edu