Phone Screen Interview Scheduling Script Options:

SCRIPT 1: Supervisor to candidate

Subject: UW Health Sciences [Insert Unit] position; scheduling request – [Last Name]

Hello Recipient First Name:

Thank you for your interest in our open [Insert Position Name] UW Hires Requisition [Insert Number]. We received a robust response to this posting on the UW Hires web site. Your resume is one that is of particular interest to my review team.

If you are still interested in the position, I would like to schedule an introductory phone call on [Insert Day Option] as the next step in the interview process. The call will take approximately 20 – 25 minutes and will be scheduled on the half hour on the dates included in the Doodle Poll below. We will try to accommodate your preference although we do have multiple candidates to schedule.

I’ll follow up with you to confirm the date. If you are not available on the given dates but could be available [Insert Alternate Date], please let me know by return email.

[Insert Doodle Poll Link]

Thanks,

[Insert Your Name and Signature Block]

SCRIPT 2: Supervisor with admin support

Subject: UW Health Sciences [Insert Unit] position; scheduling request – [Last Name]

Hello Recipient First Name:

Thank you again for your interest in our open [Insert Position Title] position and the time you invested in our introductory phone call. You have been selected to move on to the next phase of the interview process. There are several options available for the in-person interview. Your prompt reply is appreciated. [Insert additional hard deadline here if there is one].

The interview will be held on the UW campus at the [Insert Unit Location] [Insert UW Maps Link]. You should plan to spend approximately [insert number of hours here, include period of time for group, 1:1, mtg:1, tours, meet and greets] with us for this stage of the interview process.

[DOODLE POLL Insert Doodle Poll Link, use feature that only allows candidate to see their selection]

I look forward to seeing you soon.

Best Regards,

[Insert Your Name and Signature Block]

SCRIPT 3: Supervisor with admin support, scheduling table option

Subject: UW Health Sciences [Insert Unit] position; scheduling request – [Last Name]

Hello Recipient First Name:

Thank you again for your interest in our open [Insert Position Title] position and the time you invested in our introductory phone call. You have been selected to move on to the next phase of the interview process. There are several options available for the in-person interview. Your prompt reply is appreciated. [Insert Position Title].

The interview will be held on the UW campus at the [Insert Position Title] [Insert Position Title]. You should plan to spend approximately [Insert Position Title] with us for this stage of the interview process.

Please list your availability and preference on the table below and respond by return email. Note ‘available’, ‘not available’ or ‘1’ on the corresponding line item. ‘1’ will indicate your strongest preference. We will attempt to accommodate your preference although we do have several candidates to schedule.

Once the schedule is confirmed, you will receive information regarding directions, interview format and other details to assist you in preparation for the interview. [If applicable add: “I have copied (support staffs names) who will assist with scheduling and follow up communication].

Available appointments:

Edit dates, times	Available	Preferred (choose one)	Not available
Tuesday, May 18, 2010
12:30 pm – 2:00 pm
2:00 pm – 3:30 pm
Wednesday, May 19, 2010
11:00 am – 12:30 pm
12:30 pm– 2:00 pm
Thursday, May 20, 2010
8:00 am – 9:30 am

I look forward to seeing you soon.

Best Regards,

[Insert Your Name and Signature Block]