Memo to Interview Team/staff:

Attached are the resumes and cover letters for both candidates; [Candidate X] and [Candidate Y] I’ve also attached the group interview candidate performance summary questions with assigned questions. Please contact me if you have concerns or questions regarding your assignment. [Staff A] has a conflict with the interviews so will not be participating. [Staff B] will sit in on the group interview and is responsible for providing an overview tour of [campus], [headquarters], [de-centralized] facilities. The Hiring Manager [supervisor] will participate in the group and 1:1 interviews. The members of the interview team are: [Include list, title and affiliation]

The Senior Management Team (SMT) session will be a meet-and- greet with a focus on providing each candidate with a sense of your Division goals and as much about your needs in the areas of Process Improvement and Performance Management as you wish to share. Time will be limited but there should be sufficient time to share information and ask questions.

[Candidate X]greeted by Program Assistant, escorted to [Conference Room]
Scheduled Time	Location/Activity	Interview Team Members Present
10:00am-11:00am	Group Questions
11:00am-11:10am	LEAN presentation
11:10am-11:15am	LEAN questions
11:15am-11:30am	Free form questions and change venue to SMT room
11:30am-11:55am	SMT Meet and Greet
12:00pm-1:00pm	Lunch with HSA, WaNPRC Director
1:00pm-3:30pm	Tours
3:30pm-4:00pm	Break
4:00pm-5:00pm	Wrap up and next steps with Supervisor
5:00pm	Escort to departure point

[Candidate Y]greeted by Program Assistant, escorted to [Conference Room]
Scheduled Time	Location/Activity	Interview Team Members Present
12:00am-1:00pm	Group Questions
1:00pm-1:10pm	LEAN presentation
1:10pm-1:15pm	LEAN questions
1:15pm-1:30pm	Free form questions and change venue to SMT room
1:30pm-1:55pm	SMT Meet and Greet
2:00pm-3:00pm	Lunch with HSA, WaNPRC Director
3:00pm-4:30pm	Tours
4:30pm-5:00pm	Break
5:00pm-6:00pm	Wrap up and next steps with Supervisor
6:00pm	Escort to departure point

NOTE: Components of the schedule can be varied depending on location, scope of position responsibilities. All information gathered from the point of entry to exit should be considered interview data. Train support staff and hosts to provide information to hiring manager regarding comments, questions during tours, breaks and waiting time.

Was the candidate professional, engaged, consistent in approach to different hierarchal interactions? This process provides the hiring manager with key points to follow up with during the 1:1 interview or during reference calls.