Sample Memo to Interview Team/staff

Program Level Interview:

Attached are the resumes and cover letters for both candidates; [Candidate X] and [Candidate Y] I’ve also attached the group interview candidate performance summary with assigned questions. Please contact me if you have concerns or questions regarding your assignment. [Staff A] be responsible for greeting and escorting candidate throughout interview and hosting overview tour of relevant operational areas (including program meet and greet). The intent of the tour and meet and greets is to provide each candidate with a sense of the relevant work environment and staffing.

[Candidate X]: greeted by Program Assistant, escorted to [Conference Rm]
Scheduled Time	Location/Activity	Interview Team Members Present
10:00am-11:00am	Group Interview
11:00am-11:10am	Candidate Presentation
11:10am-11:15am	Presentation Q&A
11:15am-11:45am	1:1 interview with supervisor
11:45am-12:00pm	Program Area meet and greet, bio break
12:00pm-12:30pm	Guided tour with best-practices trained host

[Candidate Y]: greeted by Program Assistant, escorted to [Conference Rm]
Scheduled Time	Location/Activity	Interview Team Members Present
12:00am-1:00pm	Group Interview
1:00pm-1:10pm	Candidate Presentation
1:10pm-1:15pm	Presentation Q&A
1:15pm-1:45pm	1:1 interview with supervisor
1:45pm-2:00pm	Program Area meet and greet, bio break
2:00pm-2:30pm	Guided tour with best-practices trained host

NOTE: Components of the schedule can be varied depending on location, scope of position responsibilities. All information gathered from the point of entry to exit should be considered interview data. Train support staff and hosts to provide information to hiring manager regarding comments, questions during tours, breaks and waiting time.

Was the candidate professional, engaged, consistent in approach to different hierarchal interactions? This process provides the hiring manager with key points to follow up with during the 1:1 interview or during reference calls.