Script: On-Site Interview Confirmation

Subject: [Unit/department] On-Site interview Confirmation

Good morning Recipient First Name:

Thanks for scheduling your interview for our [Unit, title of position] position. Your interview will last approximately [number of hours] hours on [day of the week of interview], [Click here to enter the date of the interview], beginning at [time]. We are located in the [building name] on the UW [main-south-north,etc] campus at [street address]. Your interview will be held in [room] of [building or unit]. [Insert link to Map of specific Magnuson wing] Please arrive at [specific check-in location] at least 5 minutes before your interview is scheduled to begin. [Include detailed instructions specific to your location, elevators, turn right, etc.]. Parking can be challenging during the day and we are not able to reimburse you for parking. [If your unit can reimburse or has designated parking delete previous line and include specific instructions here]

Your interview will consist of a small group interview, a [1:1] session with me [and/or other key personnel, Director] and a brief ‘meet and greet’ session with our [Unit] team. The small group interview will be comprised of members of our [team: Health Sciences Executive team and a colleague from one of the HSA organizations]. We will lead with a set of standardized questions and provide you with an opportunity to ask questions of the team. As the supervisor of this position, your [1:1] session with me may include additional questions and is designated as an opportunity to get to know you and provide you with information surrounding [dept/unit] organization, structure, and goals. [Select type of chart ex An organization chart is attached] that depicts the current [dept/unit] structure, [significant external partners] and our relationship within the University of Washington.

If you have representative materials in your portfolio that you wish to share with the interview team, please email documents or links to my attention or bring them with you to the interview. [If a presentation is a component of the interview, insert subject, expectations (pptx, room layout, assumptions of audience; lay technical, etc), timing (10 minute presentation+ 5 minute Q&A)]. We [can or cannot] make copies on site. Also, please provide a reference list with a minimum of three reference contacts. We will collect the reference list at the start of the interview and have you sign the UW reference authorization form.

We appreciate your interest in this position, [recipient name]. This is a key hire in a [strategic new] direction for [Department/Unit]. Please feel free to contact me if you have questions between now and your scheduled interview. My team is looking forward to meeting you.

Best regards,

[Insert Your Name and Signature Block]