University of Washington Code of Conduct

The University of Washington is affiliated with both the Fair Labor Association (FLA) and the Worker Rights Consortium (WRC) to help ensure that products bearing University marks are not manufactured by companies utilizing abusive labor practices. The University, in connection with the Collegiate Licensing Company (CLC), FLA, and WRC, has adopted Labor Code Standards that cover various issues, including wages and benefits, working hours, child labor, health and safety, and freedom of association. These standards are monitored and enforced at factories around the world by both the Fair Labor Association and Worker Rights Consortium.

Schedule I: Labor Code Standards

  1. Introduction: The University of Washington (UW) is committed to conducting their business affairs in a socially responsible and ethical manner consistent with their educational, research and/or service missions, and to protect and preserve the global environment. Therefore the University of Washington has adopted the following Labor Code Standards (the "Code") which requires that all Licensees, at a minimum, adhere to the principles set forth in the Code.

    Throughout the Code the term "Licensee" shall include all persons or entities which have entered into a written "License Agreement" with the University of Washington to manufacture "Licensed Articles" (as that term is defined in the License Agreement) bearing the names, trademarks and/or images of The University of Washington. The term "Licensee" shall for purposes of the Code, and unless otherwise specified in the Code, encompass all of Licensee' contractors, subcontractors or manufacturers which produce, assemble or package finished Licensed Articles for the consumer.

  2. II. Standards: Licensees agree to operate work places and contract with companies whose work places adhere to the standards and practices described below. The University of Washington prefers that Licensees exceed these standards.

    Legal Compliance: Licensees must comply with all applicable legal requirements of the country(ies) of manufacture in conducting business related to or involving the production or sale of Licensed Articles. Where there are differences or conflicts with the Code and the laws of the country(ies) of manufacture, the higher standard shall prevail, subject to the following considerations. In countries where law or practice conflicts with these labor standards, Licensees agree to consult with governmental, human rights, labor and business organizations and to take effective actions as evaluated by The University of Washington, The Collegiate Licensing Company or their designee, and the applicable Licensee(s) to achieve the maximum possible compliance with each of these standards. Licensees further agree to refrain from any actions that would diminish the protections of these labor standards. Employment Standards: Licensees shall comply with the following standards:

    1. Wages and Benefits: Licensees recognize that wages are essential to meeting employees' basic needs. Licensees shall pay employees, as a floor, at least the minimum wage required by local law or the local prevailing industry wage, whichever is higher, and shall provide legally mandated benefits.
    2. Working Hours: Except in extraordinary business circumstances, hourly and/or quota-based wage employees shall (i) not be required to work more than the lesser of (a) 48 hours per week and 12 hours overtime or (b) the limits on regular and overtime hours allowed by the law of the country of manufacture or, where the laws of such country do not limit the hours of work, the regular work week in such country plus 12 hours overtime; and (ii) be entitled to at least one day off in every seven day period.
    3. Overtime Compensation: In addition to their compensation for regular hours of work, hourly and/or quota-based wage employees shall be compensated for overtime hours at such a premium rate as is legally required in the country of manufacture or, in those countries where such laws do not exist, at a rate at least equal to their regular hourly compensation rate.
    4. Child Labor: Licensees shall not employ any person at an age younger than 15 (or 14, where, consistent with International Labor Organization practices for developing countries, the law of the country of manufacture allows such exception). Where the age for completing compulsory education is higher than the standard for the minimum age of employment stated above, the higher age for completing compulsory education shall apply to this section. Licensees agree to consult with governmental, human rights and nongovernmental organizations, and to take reasonable steps as evaluated by The University of Washington or their designee, the CLC, and the applicable Licensee(s) to minimize the negative impact on children released from employment as a result of implementation or enforcement of the Code.
    5. Forced Labor: There shall not be any use of forced prison labor, indentured labor, bonded labor or other forced labor.
    6. Health and Safety: Licensees shall provide a safe and healthy working environment to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of Licensee facilities.
    7. Nondiscrimination: No person shall be subject to any discrimination in employment, including hiring, salary, benefits, advancement, discipline, termination or retirement, on the basis of gender, race, religion, age, disability, sexual orientation, nationality, political opinion, or social or ethnic origin.
    8. Harassment or Abuse: Every employee shall be treated with dignity and respect. No employee shall be subject to any physical, sexual, psychological or verbal harassment or abuse. Licensees will not use or tolerate any form of corporal punishment.
    9. Freedom of Association and Collective Bargaining: Licensees shall recognize and respect the right of employees to freedom of association and collective bargaining.

The University of Washington and their licensing agent, The Collegiate Licensing Company, will continue to monitor these issues and will promote studies that examine conditions and factors related to minimum and prevailing wages and employees' basic needs.

Rider 1

Full Public Disclosure: Each Licensee shall disclose to The University of Washington or its designee the location (including factory name, contact name, address, phone number, e-mail address, products produced, and nature of business association) of each factory used in the production of all items which bear Licensed Indicia. Such information shall be updated upon change of any factory site location. The University of Washington reserves the right to disclose this information to third parties, without restriction as to its further distribution.

Rider 2

Women's Rights:

  1. Women workers will receive equal remuneration, including benefits, equal treatment, equal evaluation of the quality of their work, and equal opportunity to fill all positions as male workers.
  2. Pregnancy tests will not be a condition of employment, nor will they be demanded of employees.
  3. Workers who take maternity leave will not face dismissal nor threat of dismissal, loss of seniority or deduction of wages, and will be able to return to their former employment at the same rate of pay and benefits.
  4. Workers will not be forced or pressured to use contraception.
  5. Workers will not be exposed to hazards, including glues and solvents, which may endanger their safety, including their reproductive health.
  6. Licensees shall provide appropriate services and accommodations to women workers in connection with pregnancy.

Schedule II: FLA Labor Code Categories

  1. Monitoring: Each Licensee shall comply with the monitoring requirements adopted by the University of Washington including but not limited to participation in the Fair Labor Association ("FLA") labor code monitoring program. Licensee shall participate in the FLA under one of the following four applicable categories:
  2. Participating Companies (companies with more than $50 million in total annual revenue) are subject to the following criteria and requirements:

    • Must adopt and require its applicable contractors and suppliers to adopt Labor Codes of Conduct that meet or exceed the FLA's workplace code.
    • Must convey the code and the company's commitment to comply with the code to all officers, managers, and employees of its factories, including their own factories and the factories of all contractors and suppliers.
    • Must disclose the location (including factory name, contact name, address, phone number, e-mail address, products produced, and nature of business association) of each factory used in the production of all products, including blank goods and finished goods, to the University of Washington through their licensing agent, the Collegiate Licensing Company.
    • Must have in place or implement a system of factory monitoring and compliance in accordance with the FLA's monitoring principles and its monitoring guidance and compliance benchmarks. Either through internal company compliance programs or through accredited FLA monitors, all factories utilized in the production of items that bear collegiate indicia must be monitored on an annual basis. This includes all suppliers of blank goods and finished products.
    • Must contribute to a revolving trust that allows the FLA to randomly select and monitor 5% of your company's applicable facilities through an Independent External Monitoring program. The company's contribution is determined by the average audit cost ($4,000) x number of applicable facilities.
    • Each year the company must submit a report to the FLA describing its activities to implement the workplace code and monitoring principles and the corrective steps it has taken to address instances or patterns of noncompliance and prevent recurrence in future.
    • Pay annual fees to the FLA based on a formula related to the companies' annual revenues. Assessments range from $5,000 to $100,000.

    Category B Licensees (companies with more than $50 million in total annual revenue but do not wish to be Category A Licensees) are subject to the following criteria and requirements:

    • These companies must meet the same requirements as Category A companies but they are only applicable to factories that produce or manufacture collegiate product, including suppliers of blank goods and finished goods.
    • Pay annual fees to the FLA based on a formula related to the companies' annual revenues. Assessments range from $5,000 to $5,000 + .00001 x revenue in excess of $100 million.

    Category C Licensees (companies with less than $50 million in total annual revenue or less than $5 million if manufacturing overseas) are subject to the following criteria and requirements:

    • Must adopt and require its applicable contractors and suppliers to adopt Labor Codes of Conduct that meet or exceed the FLA's workplace code.
    • Must convey the code and the company's commitment to comply with the code to all officers, managers, and employees of its factories, including their own factories and the factories of all contractors and suppliers.
    • Must disclose the location (including factory name, contact name, address, phone number, e-mail address, products produced, and nature of business association) of each factory used in the production of all products, including blank goods and finished goods, to the University of Washington through their licensing agent, the Collegiate Licensing Company.
    • Must have in place or implement a system of factory monitoring and compliance in accordance with the FLA's monitoring principles and its monitoring guidance and compliance benchmarks. Either through internal company compliance programs or through accredited FLA monitors, all factories utilized in the production of items that bear collegiate indicia must be monitored on an annual basis. This includes all suppliers of blank goods and finished products.
    • Pay annual fees to the FLA based on .0001 x annual company revenues with a minimum fee of $500.

    Category D Licensees (companies with less than $5 million in total annual revenue and all manufacturing facilities are located in the United States) are subject to the following criteria and requirements:

    • Must adopt Labor Codes of Conduct that meet or exceed the FLA's workplace code.
    • Must disclose the location (including factory name, contact name, address, phone number, e-mail address, products produced, and nature of business association) of each factory used in the production of all products, including blank goods and finished goods, to the University of Washington through their licensing agent, the Collegiate Licensing Company..
    • Pay annual fees to the FLA in the amount of $100.

    All University of Washington licensees are required to be members of the FLA. This code encapsulates the requirements of the FLA Code of Conduct. The FLA Code of Conduct clearly details monitoring, enforcement and inspection requirements. http://www.fairlabor.org/conduct