Hines: Events Coordinator

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

As an Events Coordinator with Hines, you will act as the liaison between requesters and the facilities team, overseeing set-ups for meetings and events.  Event Coordinators will assist in directing and monitoring the Event Setup team, Facilities, Security, and the Audio Visual Technicians. Responsibilities include, but are not limited to:

• Oversee set-up personnel for performance and cost effectiveness.
• Support Customers and vendors during onsite meetings and events
• Contact and direct outside service providers as needed to meet customer requirements
• Schedule conference rooms
• Coordinate with Facilities Team to order and maintain a working inventory of conference room furniture
• Coordinate conferences and events using customer preferred scheduler
• Oversee possible office amenities (Pop-Up Shop, local vendors onsite for the day, etc…)

Minimum Requirements include:

• Bachelor’s degree from an accredited institution or four or more years of experience in lieu of degree
• Two or more years of General Events experience
• Advanced knowledge of Microsoft Office; knowledge of facilities management software a plus
• Knowledge of principles and practices of work safety and building codes (BOMA Standards)
• Excellent written and verbal communications skills, including accruate grammar and business correspondence
• Ability to strategically multitask, prioritize, and complete projects with changing deadlines and high levels of urgency
• Ability to withstand long and flexible working hours, including occasional travel and outdoor events
• Organized and self-motivated, dependable and detail-oriented

Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 201 cities in 24 countries. Hines has approximately $111 billion of assets under management, including $60 billion for which Hines provides fiduciary investment management services, and $51 billion for which Hines provides third-party property-level services. The firm has 108 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,295 properties, totaling over 422 million square feet. The firm’s current property and asset management portfolio includes 506 properties, representing over 210 million square feet. With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information.