Part-time Events Coordinator – Pratt Fine Arts Center

Department: Marketing
Reports to: Marketing and Communications Director
Part-time: 20-25 hours per week (including some nights/weekends) Compensation: $18-20, DOE

Job Summary

Reporting to the Director of Marketing and Communications, the Events Coordinator will be tasked with planning and executing Pratt events year round, including Pratt’s signature events, community events, corporate events and Art Parties, as well as any other events as determined by the Marketing or Executive Director. Additionally, the Events Coordinator will assist heavily in planning the Instructor / Donor Appreciation parties.

Essential Job Functions

  •  Align the events calendar to the overall marketing and communications strategy
  • Work with the Marketing team, Development team, and Studio Managers to developand implement Pratt events’ strategy effectively and on time.
  • Maintain strong relationships with instructors, artists, event vendors, and related arts and culture / community partners.
  • Ensure all logistical details such as area set-up, art demonstrations, instructors scheduling and permits are planned effectively.
  • Participate in contract negotiations and evaluations with a variety of vendors.
  • When needed, establish flow of the event and assist in overall execution.
  • On-site management of the assigned events.
  • Must be available for occasional weekend / after-hours events.
  • Assist with budget development, forecasting and expense control.
  • Monitor event registration and after-event reports.
  • Identify and prospect potential clients and partners.

Knowledge, Skills & Abilities / Educational Requirements

  • The ideal candidate will have a deep understanding of event marketing and communications, proven success in planning and executing arts/community events, solid project management skills, and strong attention to detail and have excellent interpersonal and written communication skills.
  • 3-5 years of event experience which includes planning and coordination of meetings and events
  • Experience leading and successfully delivering events
  • Demonstrated success in event management and project management
  • Art education/background preferred, but not required
  • more listed on the website