Seattle University: Art Dept. Program Coordinator

Location: Seattle, WA Category: Staff Posted On: Wed Aug 22 2018 Job Description:

  • Assists the Art Department chair(s) in coordinating the different department needs including overseeing 18-21 adjuncts. Updates new adjunct training materials and reference guides.
  • Assists with grant management and fundraising. Assists the department with the administrative and data gathering associated with grant proposals. Processes grant budget forms and tracks expenses.
  • Creates custom advising documents for Art department faculty each quarter before registration.
  • Manages and updates files on SPAC Blackboard Virtual Office. Updates and edits copy for the SPAC website and assists with Art Scholarship procedures.
  • Generates publicity for Art department guest speakers, vendors, and events; email news, and updates Art Department Directory.
  • Schedules events at the Art Center as well as updating the class quarter schedule for each classroom, keeps a master calendar both for the department and event calendar for students and student clubs.
  • Helps coordinate and Art Department orientation, open house, and portfolio reviews. Updates the department presentation using PowerPoint and other materials.
  • Supervises and trains student workers.
  • Oversees process of applications for Art majors and minors, compiles majors list and cross references with University major and minors.
  • Acts as Student Academic Services representative within the Art department. Assistant to registration process for art classes, notifies students about new sections, waitlist processes, and in-major/minor advisor processes.
  • Assists faculty with preparation of travel and reimbursement requests and logs and forwards all budget documents to CAS Budget Manager. Works with CAS Budget manager to manage tracking of student fees; and tracks interdepartmental budget data.
  • Maintains syllabus files (including changing content on a quarterly basis).
  • Assists chair(s) with preparation of drafts for time schedule and catalog changes for forwarding to CAS Program Manager; keeps track of routine edits and changes in catalog. Communicates between chair and SAS to uphold SAS administrative guidelines and procedures during this process.
  • Assists chair(s) with the annual department Curriculum Meeting. Preparation for this meeting is a yearlong process of documenting and gathering enrollment data, waitlist data, and instructor teaching agreements.
  • Orders office and art supplies handles department printing.
  • Manages the student worker in the weekly room maintenance and supply check and replenishes accordingly.
  • Acts as the campus security contact for Art Center building and is BEC point person for emergencies. Responsible for upholding SPU HAZMAT guidelines and procedures.
  • Acts as liaison between SPU facilities and the Art department reporting any issues in regards to heating/maintenance.
  • Prepares Art Center Gallery mailings and maintains mailing list. Coordinates arrangements for Art Center events. Assists Gallery Coordinator with gallery tasks including working as liaison with artists for exhibitions; sending out mailings, coordinating submissions, announcements, graphics, and keeping archived records of gallery shows.
  • Assists faculty with departmental study abroad programs.
  • Assists in coordinating fund raising events.
  • Collaborates with faculty and ITS to maintain computers for the Art Center Computer Lab. Assists faculty with computer upgrade processes, including procurement and sales of computers, for the Visual Communication Computer Lab. Assists faculty with upgrade processes, sales of computers, advertising, money transactions, and distributions for the Art Center Computer Lab.
  • Replenishes computer lab ink and paper, as well as checking out cameras and other equipment to students.
  • Assists in monitoring computer program licensing for the Art Center Computer Lab.
  • Assists in Alumni Relations and Art Center promotion.
  • Assists Procurement with Internships for all Art majors and minors.
  • Performs other related duties as assigned or initiated from needs that arise in the department.

Job Requirements:

  • Bachelor’s degree.
  • Work experience organizing events/event planning.
  • Ability to prioritize multiple tasks.
  • Ability to manage multiple administrative computer systems.
  • Proficient in Microsoft Office products such as Outlook, Word, Excel and PowerPoint.

Additional Information:

Position is part time: 28 hours per week for 10 months (September 1 – June 30), and 16 hours per week for 2 months (July 1 – August 31).

Salary: 25,500 to 26,500 annually.

Position will remain open until filled. Apply here.