Registrar & Office Coordinator at Gage Academy of Art


Registrar & Office Coordinator Job Description

Job Title: Registrar and Office Coordinator
Status: Full-Time, Non-Exempt, Onsite – Capitol Hill campus (option for 1-day work remote)
Salary: $48,000-$52,000 annually
Benefits: Subsidized medical and dental, vacation and sick days, option for retirement fund participation with an employer match, professional development funds, and a free quarterly class or workshop (on a waitlist basis)
Department: Programs
Reports To: Director of Programs


Guided by the belief that artists are made, not born, Gage Academy of Art strives to educate, enrich, and engage artists and the community in the visual arts. Gage offers instruction in principles of drawing, painting, and sculpting, and is dedicated to helping students of all ages and skill levels realize themselves as artists in contemporary society.


The Gage staff is the most important asset in creating this rich environment for learning and experiencing art. Our staff, faculty, and instructors receive outstanding benefits and professional growth opportunities in an environment of passion, community involvement, intellectual excitement, artistic pursuits, and urban vibrancy. Gage currently has locations in the north end of Capitol Hill in Seattle and in Georgetown. Founded more than three decades ago, Gage touches more than 8,000 arts-lovers every year through youth and adult classes, workshops, retreats, tours, and various community events – both in-person and online.


Registrar Duties

  • Interface with the public and Gage students to assist with program registration, including answering questions via phone and email and providing technical support for online registration as necessary
  • Greet students and visitors at the front desk and responds to questions
  • Respond to emails, voicemails and reply to all general Customer Service requests and inquiries
  • Monitor class schedule changes or cancellations
  • Ensure complete and accurate student records. Provide program enrollment reports to other departments as requested
  • Manage Stand-by Scholarship program. Review scholarship recipients class/workshop requests throughout the year and notifies students on class availabilityCustomer Service & Communication
  • Collaborate with all Gage departments (Marketing, Facilities, Development, etc.), to receive and provide information on programs, events, building updates, requests, etc.
  • Communicate pertinent information on programs, events, important updates, etc. to students, instructors, and the public.
  • Email welcome/reminder messages to all students prior to class
  • Gather information and creates the Gage Student Newsletter each month
  • Give tours to prospective students on requestOffice Coordination
  • Maintains and order office supplies
  • Manage incoming and outgoing mail, postage, the copier/printer, and the general office appearance/cleanliness


  • Stay up to date on all Gage programs, events and policies
  • Process student/instructor print/copy requests
  • Manage library book check-out process
  • Manage Gage bulletin boards
  • Assist in reviewing Gage quarterly online class/workshop listings for errors
  • Support Gage events such as the Gala, Drawing Jam, Best of Gage and other events as needed
  • Assists other departments as time and workload allow

• Performs other duties as requested


  • Experience in an administrative, receptionist, or customer service position
  • Proficiency in Microsoft Office programs
  • Bachelor’s degree in art, art history, arts education or related field or equivalent experience (including studio art) – preferred
  • Knowledge of art and/or art making processes – preferred
  • Experience working with registration data systems – preferred


  • Committed and enthusiastic about the Gage mission and programs
  • Welcoming and customer-service oriented
  • Possess strong communication skills
  • Highly organized and detail-oriented
  • Friendly, with strong skills in building relationships with staff, instructors and models
  • Highly resourceful & flexible, energetic and focused
  • Adept at planning, prioritizing, multi-tasking and following through
  • Good team player with positive collaborative spirit
  • Straightforward, self-motivated and diplomaticGAGE’S COMMITMENT TO EQUITABLE HIRING PRACTICESAt Gage, we embrace our team’s diverse experiences and perspectives, and we strive to be reflective of the community we serve. We empower our team to be their authentic selves and always be open to learning from one another. We foster an inclusive and equitable environment where all members of our community – including staff, students, faculty, and a broad spectrum of Gage supporters – are treated with dignity and respect. Our hiring practices are reflective of these values: As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran, neurodiversity or disability status, or genetic information.

    HOW TO APPLY: Please send a cover letter and resume to The position is open until filled.