Venue Manager
Part-time, 20 hrs/week
On-site | Seattle, WA
Help Shape a Dynamic Home for Dance, Movement, and Community
Whim W’Him is a globally recognized contemporary dance company, known for innovation, artistic excellence, and work that resonates locally and internationally.
In 2024, we opened the doors to a Contemporary Dance Center housed in a thoughtfully renovated historic building in Queen Anne. The Center offers professional dance studios and flexible multidisciplinary spaces that serve artists, educators, and community members. This position plays a key role in ensuring the Center operates smoothly, safely, and accessibly for all who use it.
Whim W’Him is driven by values-led leadership grounded in generosity, connection, and inspiration. We’re seeking a Venue Manager (Facilities & Rentals) who is practical, organized, and people-centered, and who enjoys building systems and supporting a wide range of users in a dynamic, creative environment.
This position is grant-funded and supports the ongoing operations and public access goals of the Whim W’Him Contemporary Dance Center.
About You
You’re comfortable working in a small, collaborative, fast-paced team and value transparency, accountability, and clear communication. You enjoy creating and maintaining systems, balancing multiple priorities, and acting autonomously when needed. You bring curiosity, care, and attention to detail to your work, and you’re motivated by contributing to a mission-driven arts organization.
We value diversity in all its forms and welcome a wide range of lived and professional experiences. Alignment with our values, reliability, and a commitment to supporting artists and community members are essential.
The Role
The Venue Manager (Facilities & Rentals) is responsible for managing facilities operations and studio rentals at the Whim W’Him Contemporary Dance Center. Core responsibilities include:
Overseeing daily operations to ensure the Center runs efficiently, safely, and to a high standard
Working with the Executive Director to deliver on commercial targets
Supporting outreach and marketing efforts related to studio rentals and identifying future rental opportunities and partnerships
Administering the studio rental program, including maintaining an accurate rental calendar, preparing spaces for renters, processing payments, and providing on-site support as needed
Serving as a point of contact for renters and partners, helping nurture a positive, welcoming experience for all users of the Center
Managing facilities systems including maintenance coordination, cleaning schedules, and vendor communication
Tracking inventory and ordering janitorial and building operations supplies
Maintaining facilities cleanliness between professional cleanings
Responding to rental inquiries, providing accurate quotes and information, and maintaining clear communication with clients
Contributing to social media promotion of renter events and facility amenities
In collaboration with the Artistic Director, responding to building-related emergencies (electrical/wifi outages, doors left unlocked, access issues, etc) and communicating changes with renters.
Managing concerns and questions from long-term office renters
Issuing warnings, citations, fees, and bans as needed for renters who are in violation of their agreements
Stewarding our Artist Pricing program by assessing who is in need of reduced pricing, and re-evaluating reduced pricing twice annually by collecting data and auditing needs.
Creating and maintaining rental-related documents such as rental agreements, rental guides, and internal procedures
Ensuring rental activities comply with organizational policies and facility guidelines
Your work directly supports Whim W’Him’s goal of increasing access to affordable, well-managed space for artists and community members while maintaining sustainable operations.
Experience & Skills
Relevant experience may include facilities or venue management, nonprofit or arts administration, operations coordination, or rental and scheduling management. Ideal candidates will demonstrate:
Strong organizational and communication skills
Experience managing schedules, calendars, and multiple priorities
Comfort using digital tools such as Google Workspace and scheduling or reservation systems (e.g., Mindbody, Jammed, or similar platforms)
Experience with inventory tracking, maintenance coordination, or vendor communication
Ability to work collaboratively with a diverse range of stakeholders
Eligible to work in the United States.
Logistics
Ability to work nights and weekends based on rental and building maintenance schedules
Willingness to drive to run errands as needed
Ability to perform physical tasks including cleaning spaces, carrying boxes, moving furniture, and other site maintenance tasks
Able to work onsite at the Whim W’Him Contemporary Dance Center in Seattle
Compensation & Benefits
$30/hour (commensurate with experience) at 20 hours per week
City of Seattle Paid Sick and Safe Time
Complimentary tickets to Whim W’Him Contemporary Dance programs
Apply
To apply, please visit whimwhim.org/opportunities, navigate to the Venue Manager (Facilities & Rentals) position, and complete the linked Application Submission Form. Applications will be reviewed on a rolling basis.
Whim W’Him welcomes candidates of all backgrounds, identities, and lived experiences. Data shows that women and BIPOC candidates often hesitate to apply unless they meet every qualification; if this role resonates with you, we encourage you to apply.
Whim W’Him Seattle Contemporary Dance is an equal opportunity employer and is committed to creating an inclusive workplace.
