March 16, 2021
Winter 2021 Graduation and Two-Week Extension
ETD Extension
From the Graduate Registration Fee Waiver page:
The Graduate School is allowing a two-week extension for Winter 2021 for the submission of electronic theses / dissertations (ETDs).
- Students who are registered for winter quarter, have submitted a Master’s Degree Request for winter quarter or passed their Final Exam during winter quarter, and submit their ETD by April 2nd will be graduated Winter 2021.
- These students are not required to pay the $250 Graduate Registration Waiver Fee.
- Students who are registered Winter 2021 and have already paid the $250 Graduate Registration Waiver Fee will receive a refund.
- This two-week extension applies only to the ETD submission for Winter 2021. All other Dates and Deadlines for Winter 2021 are unchanged.
- Any student who submits their ETD after April 2nd must register for Spring 2021.
Winter 2021 Graduation Timeline:
- Students submitting ETDs are still encouraged to complete all degree requirements by the last day of the quarter, Friday, March 19th for priority graduation.
- GPAs/GPCs are also encouraged to recommend graduation by Wednesday, March 24th for priority graduation.
- Please note: GPAs & GPCs do not need to wait for a student’s ETD to be submitted before recommending graduation. GEMS will verify ETD submission during graduation processing.
- GEMS will begin graduating students on Wednesday, March 24th per usual practice.
- New advisors may find our Graduation Training for Graduate Advisors (webinar & PDF) helpful.
Please use the following checklist to assist GEMS in providing a quick and successful graduation for your students:
Checklist
Before you recommend a student for graduation in MyGrad, verify the following:
- the master’s degree request indicates the correct degree code; contact GEMS if the degree code is incorrect
- department contingencies have been cleared
- petitions, if necessary, have been submitted and approved by GEMS
- required courses have grades appearing on the degree audit
- all requirements appear OK (satisfied) on the degree audit (see exceptions under Requirement Status on Degree Audit in the below section)
- current quarter grades have posted to the transcript
- the warrant has been printed; see MGP Help
Deadlines
March 23: Per UW Registrar Office, grades due from faculty at 5 p.m. via GradeBook/GradePage
March 24: Graduation recommendations due from GPAs/GPCs at 5 p.m. via MyGrad for priority graduation
April 5: Graduation recommendations due from GPAs/GPCs at 5 p.m. via MyGrad
If you are unable to make all recommendations by Monday, April 5 at 5 p.m., email GEMS at gemshelp@uw.edu with the student’s name and student number.
As always, thank you for your support in providing graduate students with a positive UW experience.
Requirement Status on Degree Audit
The Degree Audit is color-coded to help you quickly identify the status of requirements:
IP – The requirement is satisfied when the current or in-progress courses are completed.
NO – The requirement has not been satisfied.
OK – The requirement has been satisfied.
You can run the Degree Audit from the Student Detail Page in MGP to verify that all requirements appear OK with a few exceptions:
The following requirements will always appear as NO because they are satisfied by GEMS during graduation processing:
- Thesis accepted by the Graduate School
- Thesis written in English
- Dissertation accepted by the Graduate School
- Dissertation written in English
- Registered as a graduate student the quarter the Final Exam is taken
The following requirement will appear as NO if the student is paying the Graduate Registration Waiver Fee:
- Maintain registration as a graduate student through the end of the quarter in which the degree is conferred
All other requirements should appear OK before you recommend graduation in MyGrad.
Degree Audit Tips
- Examine the IP requirements closely. Sometimes grades are missing for required courses taken in previous quarters/years.
- Do not recommend graduation if an IP course is a required course. Confirm the grade has posted before you recommend graduation.