Policies & Procedures
July 8, 2020
2020 Enrollment Updates: Certified Electronic Transcripts
Effective for 2020, the Graduate School is now accepting certified electronic transcripts to verify degree(s) of incoming graduate students. While GEMS will continue to accept mailed paper transcripts, we encourage e-transcripts to save students shipping costs, expedite enrollment, and support the UW’s green initiatives. This development is especially timely considering that many institutions are operating…
June 12, 2020
University Registrar: S/NS Grading for Spring 2020
This e-mail was sent to GPAs and GPCs on behalf of the Office of the University Registrar on June 10, 2020. The University recognizes the impact these extraordinary times are having on students. To provide more flexibility, there are two new grading options for students in all graduate programs with the exception of the professional…
Spring Quarter 2020: Submit Candidacy & Degree Recommendations
Please share this information with your graduating students. These are extraordinary times, and we acknowledge it has been an extremely difficult period for all of us. To be responsive to the needs of students, especially those students who are members of the Black community, we want to support instructors making accommodations. Therefore, all students will…
September 19, 2019
Doctoral Degree Policies – Transfer Credit
Doctoral Students Accompanying UW Faculty Hires GPAs and GPCs who advise doctoral students are encouraged to review the Transfer Credit policy section, which was updated in November 2018. This is not a revision of policy, but a clarification of the process for requesting waivers. GEMS appreciates your assistance in helping these students experience a smooth…
June 11, 2019
Spring 2019 Graduation: Submit Candidacy and Degree Recommendations
Students graduating Spring Quarter 2019 must complete all degree requirements on or before June 14, 2019. Please use the following checklist to assist GEMS in providing a quick and successful graduation for your students. Checklist Before you recommend a student for graduation in MyGrad, verify the following: the master’s degree request indicates the correct degree code; contact GEMS if the degree…
October 23, 2018
New MGP Feature – Pre-Paid Application Fee Payment Process
Updates & Clarifications (11/7/2018): The new feature in MyGrad that allows programs to pre-pay an application fee is now available. However, we have received numerous questions and comments from you that made us recognize the need to clarify our original message (included below). Please review the following four points before using this new feature. The…
September 14, 2018
GEMS Student Advising Hours & Appointments
In order to better serve students, we set up student advising hours earlier this summer. These hours are posted in our Graduate School directory listing. Students can drop-in (no appointment necessary) during certain hours each day or they can schedule an appointment with a GEMS advisor using our request form. Please feel free share this…
GEMS – Unsatisfactory Progress
Please note our new submission process for Low Scholarship / Unsatisfactory Progress. This is a temporary process while GEMS works with our technical team to integrate this process entirely into MyGradProgram. If you have already submitted documents for a particular student, please do not resubmit. To submit a probation status recommendation: 1. Access the Sharepoint…
July 24, 2018
Summer 2018 Graduation: Submit Candidacy & Degree Recommendations
These are reminders for you that will assist GEMS in providing a quick and successful graduation for your students for Summer Quarter 2018. Students must have completed all degree requirements on or before August 17, 2018. Before you recommend graduation in MyGrad (by August 22nd at 5 p.m.), please ensure the following steps have been completed:…
January 5, 2018
Updates to Website for GSR
We have added a footnote to the Graduate School Representative (GSR) section of the Doctoral Supervisory Roles & Responsibilities page: 1As of July 12, 2017, the Graduate School no longer requires a GSR to submit a separate report. The GSR communicates their decision on a doctoral exam on the Warrant per Memo 13. This change was…
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