The Glass Art Society, a non-profit organization, seeks an Office and Volunteer Coordinator to support the Seattle-based office. Hours vary throughout the year: full-time around the annual conference (Feb-July) and part-time/flexible hours for the rest of the year (Aug-Jan). This position is frequently the initial external face and voice of the organization, requiring a positive attitude, excellent verbal and interpersonal communication skills. The successful candidate understands the value of initiative and can work independently on assigned projects or as a member of the small Glass Art Society team.
Duties include but are not limited to:
• Answer email and telephones and direct inquiries
• Process outgoing/incoming mail, parcels, faxes and courier deliveries
• Manage office equipment and supplies
• Enter information into and maintain an extensive database
• Assist with maintaining organizational calendar
• Process new and renewing memberships and donations
• Compile new member, renewal, and donor reports and prepare monthly mailings
• Process Journal orders, custom mailing lists, and t-shirt sales
• Registrar for conference – process forms and follow up with attendees
• Manage the Work Exchange/Volunteer program – recruit volunteers and Work Exchange participants, work with GAS staff and local committee to determine positions and schedule, set up registration, manage 60-100 volunteers and Work Exchange participants at the conference, collect time sheets and send thank you letters, etc.
• Serve as the primary contact and manager for Tech Display – set up registration, solicit potential vendors, process payments, conduct vendor booth lottery, distribute exhibitor kits, etc.
• Serve as the staff point person for the annual Goblet Grab event – work with Board committee to promote the event, conduct a call for submissions, cashier at conference
• Send out mass emails and update GAS website pages for assigned projects
• Assist with creating conference forms as needed
• Travel to and work registration at annual conference, and serve as the on-site contact for assigned projects (Work Exchange/Volunteer, Tech Display, Goblet Grab)
• Other duties as assigned/required by the Executive Director or GAS staff
Candidate will have:
• Strong attention to detail and be highly organized
• Interest in the arts (knowledge of glass a plus)
• Typing skills, high school diploma, GED or equivalent
• One to two years experience in administrative support preferred
• Competent knowledge of Microsoft Office, specifically Excel and Word
• Some knowledge of network and database operations
• Excellent interpersonal, organizational, and communication skills a must
Ability to lift up to 25 lbs.
Compensation: $13 – $15 per hour
Local residents preferred (no relocation). No telephone inquiries.
HOW TO APPLY: Email your cover letter and resume to info@glassart.org with the subject line: Office & Volunteer Coordinator.
Deadline: November 23, 2016.
