Operations and Program Manager – Glass Art Society

Operations and Program Manager Job Description

The Glass Art Society is an international non-profit membership organization founded in 1971 whose purpose is to encourage excellence, to advance education, to promote the appreciation and development of the glass arts, and to support the worldwide community of artists who work with glass. The Society strives to stimulate communication among artists, educators, students, collectors, gallery and museum personnel, art critics, manufacturers, and all others interested in and involved with the production, technology and aesthetics of glass. We are dedicated to creating greater public awareness and appreciation of the glass arts.

Job Responsibilities:

• Manages the day to day business operations of GAS, including staff supervision, scheduling, and delegation of duties, as directed by the Executive Director
• Supports Executive Director with general day to day human resources andoperational matters
• Ensures Executive Director receives regular financial reports, as directed by theED
• Ensures office security, including the maintenance of passwords
• Coordinates space and office organization; purchases and manages/maintainssupplies and equipment
• Serves as staff representative to specified Board committees, includingEducation, Green, Diversity, and Underserved Youth committees; maintain

  minutes of committee meetings; coordinate committee projects

• Prepares and presents the Board committee report (summarizing the work of allBoard committees)
• Coordinates and manages conference presenters
• Manage and maintain the chart assignment grid for Board conference roles, withsupport from Administrative Assistant
• Coordinates and drives new employee on-boarding process and orientation (e.g.,new hire paperwork, orientation activities, new hire training, etc.)
• Provides conference and post-conference support and wrap up, including Boardfollow up reporting; “thank you” letters, Goblet Grab oversight and ensure

  follow up

• Manages the work exchange and volunteer programs:
  • Serve as primary staff contact
  • Recruit volunteers and work exchange participants; identify team leadersfor venue areas and coordinate schedules and roles; coordinate and supervise conference work exchange and volunteers (approximately 60 to 100 individuals)

Updated 7/31/2017

• Assess, in partnership with GAS staff and the local conference committee, to determine positions needed, schedules, etc.; manage master schedule of shifts available; assign roles and shifts; gather and track timesheets
• Create registration for work exchange and volunteers in GAS module and on GAS website; update forms, website, etc., with information about jobs, registration process, calendar, etc.
• Liaise with local volunteer committee (if applicable)
• Provide name tags for conference work exchange and volunteers
• Send thank you letters to all participants
• Invoice individuals without timesheets/required number of hours forwork exchange
• Other conference duties as needed

• Other duties as assigned from time to time