Seattle Art Museum seeks Development Coordinator

Seattle Art Museum seeks Development Coordinator

OVERVIEW: Support the Institutional Giving and Institutional Giving departments and oversee discrete projects for the Development team.

SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.

FLSA STATUS: Non-exempt
REPORTS TO: Director of Institutional Giving & Director of Individual Giving
COMPENSATION: $20-22 hourly rate DOE; 35 hours per week

Institutional Giving (Corporate, Foundation, Government) Responsibilities (70%)

  • Accurately and efficiently complete gift processing, provide benefit fulfillment, and write and send acknowledgement letters.
  • Coordinate the Corporate Membership program including: drafting, preparing, and sending solicitation and renewal communications; sending gift acknowledgements; providing ticket usage instructions and managing benefit delivery; gift and membership processing; and drafting monthly Corporate enews.
  • Plan and organize corporate and foundation private venue usage in collaboration with relevant museum teams; manage building scheduling, arrange VIP tours, coordinate with museum catering team, provide onsite support, etc.
  • Support donor benefit fulfillment, which may include adding sponsor credits to website; reviewing sponsorship credits; hosting corporate volunteers; and coordinating VIP and corporate member ticket requests.
  • Monitor, record, and update contact information for all institutional constituents in Raiser’s Edge Database; maintain the digital and physical filing system for department.
  • Conduct prospect research for annual funding opportunities, corporate membership program, and special projects as requested.
  • Coordinate in-kind donor needs, benefit delivery, and gift processing.
  • Pull lists from donor database for various development events and annual donor recognition lists; assist with RSVP tracking.
  • Complete additional projects as requested.

Individual Giving Department (20%)

  • Support individual giving team events, including drafting invitation copy, tracking RSVPs, and on-site support for both in-person and virtual events.
  • Generate reports as needed, including weekly stewardship reports for volunteer solicitors and museum leadership.
  • Support donor solicitations and outreach, particularly in relation to the annual giving program Contributors Circles.
  • Research new and prospective individual donors, developing profiles to be used as an assessment tool for future giving.
  • Additional projects as needed.

Development Department (10%)

  • Represent the Museum with a high level of integrity and professionalism.
  • Provide additional support when needed; onsite event support outside of typical business hours required.
  • Communicate clearly and professionally with donors via phone and email correspondence.


  • BA/BS or equivalent combination of education/experience.
  • 2+ years relevant, professional work experience, preferably in a not-for-profit setting supporting an executive level manager.
  • Excellent interpersonal, written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
  • Demonstrated proficiency and accuracy using MS Office products, including Word, Excel, Access, Outlook, and other software programs.
  • Working knowledge of Raiser’s Edge a plus.
  • Ability to take initiative and prioritize tasks; excellent time-management, problem-prevention, and problem-solving skills.
  • Ability to represent the Museum with a high level of integrity and professionalism.
  • Organizational ability.
  • Ability to work with close attention to detail and to maintain confidentiality of sensitive information.
  • Demonstrated ability to establish and maintain effective relationships with Board members, key donors, executives, management, employees, and the public.
  • Ability to adhere to Museum policies and to support management decisions in a positive, professional manner.
For full job description and to apply, click here!