The William E. Boeing Department of Aeronautics & Astronautics seeks student team members to support departmental core functions as part of a front office team. While all student assistants support a core set of tasks in person, there is the opportunity to specialize in communications, events, finance, or facilities. Tasks include but are not limited to:
Main Office Support (60%)
Reception:
- Greet visitors and assist or refer them as needed
- Receive mail & parcels, ensure distribution to recipients
- Check out AV equipment to users
- Make copies, scan material for users
- Keep front office and reception area clean and tidy
-Maintain Guggenheim bulletin boards
- Maintain copy center & office supplies:
- Fill copier, fax, and printer paper trays
- Monitor inventory, organize, and restock supplies
-Run errands (i.e.,pick up/deliver documents to Grad Admissions, C2, CoE, UW Tower, Gerberding, UW transportation)
-Maintain meeting rooms
- Book department meeting rooms
- Keep meeting rooms clean and tidy
-Key and instructional equipment checkout for faculty, students, staff
- Process key sign out and return
- Process equipment sign out and return
-Clerical support
- Make or re-label, interfile and/or purge files, including confidential academic and personnel records.
- Update or extract information from databases
- -Research and update alumni status
Specialized Areas (40%)
Student assistants may help with one or more of the below areas on a regular basis.
Departmental Communications
-Assist with communication content production and editing
- Assist with content for department’s social media accounts
- (Desired) Ability to design/edit/update templates
- (Desired) Familiarity with WordPress to update web
-Assist with alumni outreach
- Prepare department recruitment materials and mailings (printing, stuff envelopes, etc.)
Event Support
- Set up event space, clean up after
- Help reserve event space, event supplies, secure/schedule vendors, etc.
- Prepare day-of materials (promotional images, folders, etc.)
- Staff registration tables
- Support department seminar series
- Serve as point of contact to ensure seminar speakers enjoy their visit to A&A
Fiscal Support
- Assist with financial reconciliations
- Attend fiscal team meetings
- Write up policies and procedures
- Ensuring all packages have packing slips.
Facilities Support
- Collecting and documenting surplus
- Assist with office moves
- Key checkout
- facility requests and work orders
