GENERAL SUMMARY
Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity. Note: Current request for reclassification of this position to a higher pay grade is subject to the City Council’s approval later this year.
Interview scheduling: Interviews for this position will be held during the week of September 12th.
The Public Art Coordinator position works within the Recreation, Cultural and Community Services Department focused on working with the community to implement the Public Art and Cultural Services Plan. This requires working closely internally with other departments, including the Parks, Fleet and Facilities, Public Works and a variety of other internal teams. In 2021 Shoreline residents passed a Parks Bond which will require this position be integrated into the implementation team as the Public Art expert. In addition to the Municipal Art Fund 1% dollars there is 1M of bond dollars allocated for Public Art in the bond, which this position will work closely with the Parks, Recreation and Cultural Services Board (with guidance from the PA/CS Plan) to determine implementation strategy.
DEFINITION
To lead and assist in planning and implementing the City’s public art program based on the adopted Public Art and Cultural Services Plan; partner with local agencies, community groups, artists, and internal and external partners; assist supervisor in capital project related implementation as well as updating multi-year plan; organize and supervise art related events and activities.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from assigned supervisory or management staff.
EXAMPLES OF DUTIES
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
- Assist in the oversight and management of the City’s 1% for the Arts Municipal Fund and General Fund Public Art Budget.
- Organize and coordinate the City’s portable and permanent collection, public art activities, exhibitions, and art acquisitions.
- Coordinate implementation of the public art component of the City’s Public Art and Cultural Services Plan.
- Manage artist calls, selection process, contracts, invoices, and grants in a manner consistent with City policies.
- Coordinate the City’s Artist in Residency program.
- Work with the Parks Board on Public Art issues as needed and required by policy. –
- Coordinate the maintenance, repair, and replacement of the City’s permanent art collection.
- Coordinate the installation of artworks with City staff and external vendors when necessary.
- Create, maintain and update files of public art records database.
- Assist in creating marketing materials, both online and print media, to advertise arts events, opportunities, and activities.
- Participate in the development and update of the City’s Public Art and Cultural Services Plan and Public Art Policy when directed.
- Represent the City on various Public Art community and event committees in matters related to public art and arts programs as directed; plan special events as required.
- Participate in the Public Art-related aspects of capital projects as required.
Marginal Functions:
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
- Arts management
- General municipal government policies, procedures, terminology and related regulations
- Methods and techniques of customer service
- Art installation techniques, maintenance, and vocabulary
- Arts related grant opportunities
- Budget management
- Methods and techniques of planning, organizing and supervising art events and activities
- Methods and techniques of integrating art into capital projects
- Principles and procedures of record keeping
- Familiar with Microsoft Office suite
Ability to:
- Participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
- Participate and work effectively in a community-based role as a public sector employee.
- Develop, modify and implement a work plan.
- Create and deliver presentations on arts activities to the Parks Board, staff, and community groups as requested.
- Coordinate or supervise volunteers and staff at public art-related events as needed.
- Attend evening meetings as needed, (average of once or twice per month).
- Respond to requests and inquiries from the general public.
- Establish and maintain various filing and record keeping systems.
- Plan, organize and schedule assignments to meet deadlines.
- Communicate effectively, both orally and in writing.
- Develop and manage program budget.
- Respond to requests and inquiries from the general public.
- Operate office equipment including computers.
- Analyze problems critically and identify alternate solutions.
- Understand and follow oral and written instructions.
- Establish and maintain effective working relationships with those contacted in the course of work.
QUALIFICATIONS
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of responsible experience in arts administration, arts program management and/or municipal art program development.
Training:
Equivalent to an associate’s or bachelor’s degree from an accredited college or university with major course work in the public administration, arts, arts management or similar.
License/Certificate:
Valid state-issued driver’s license.
Note: Employment is contingent upon successfully passing state/federal pre-employment background checks.
SUPPLEMENTAL INFORMATION
Employees Working Remotely: The City is implementing a remote work policy that will allow staff to work remotely. Remote work for this position is subject to department’s operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington.
COVID-19 Vaccination Requirement: A candidate selected and offered the job must be fully vaccinated and demonstrate proof of vaccination against Covid-19. (Per City policy, a person is fully vaccinated against COVID-19 if two weeks have passed since they received all doses of a vaccine as prescribed by the FDA, CDC, and/or the Washington State Health Officer, including a booster shot based on availability and eligibility.) A list of acceptable documents to provide verification can be reviewed here.
Application Process: To demonstrate skills and interest, please complete the application and provide answers to the Supplemental Questions which will help us determine your qualifications for the job. (This application does not allow for attachments.)
Office environment; occasional travel from site to site for meetings or project observation; exposure to computer screens, extensive contact with community, staff and PRCS Board; attendance at PRCS Board meetings required. May require outdoors work related to art field trips, inspections and installations.
Essential and marginal functions may require walking, standing or sitting for prolonged periods of time and for observations in the field; lifting and carrying up to 50 lbs.; near visual acuity for computer work and viewing art. Work involves flexible hours, including some evenings and weekends.
