Frequently Asked Questions

Training and Registration Basics

  • Q: I am a new employee, where do I begin?

    A: Please see our Training Requirements page.

  • Q: How do I register for an in-person training class?

    A: Go to the In-Person Courses page and find your desired class. Click "Course Schedule" to view the current schedule for the course. You can register for the class by downloading and completing an Animal Use Training Registration form. The form is available on the Forms page. Submit the completed form as an email attachment to auts@uw.edu. If you prefer, you may also submit the form via fax (206-685-8648) or campus mail (Box 357160). After your request has been processed, you will be sent an e-mail confirmation indicating the class(es) for which you are registered, followed by a reminder email indicating the class location(s) and other class information.

  • Q: How do I complete an online training class?

    A: Go to the Online Courses page and click the link titled "Click Here to Log-on ". You will be prompted to log-on with your UW Net ID.

  • Q: What is my login for completing online courses?

    A: Your login for completing online courses is your UW Net ID. If you are non-university personnel and do not have a UW Net ID, please contact us at auts@uw.edu.

  • Q: How do I cancel my class registration?

    A: Please email cancelations to the Training Coordinator at auts@uw.edu within 24 hours of the class. Note that there is a re-registration fee for persons who do not cancel 24 hours in advance.

  • Q: How can I switch class times after I have already registered?

    A: Please contact the Training Coordinator at auts@uw.edu.

  • Q: How do I view my training history?

    A: You can view your online training history by logging into the Online Courses page of this website. After log in, click the link for “view your course certifications”. In-person training history can be requested by sending an email to auts@uw.edu.

  • Q: My online training history is missing exam records. How do I obtain missing records?

    A: If you previously completed online courses with a log in account other than your UW Net ID (prior to August 2010), these exam completions may not initially display in your training history. If you find that you are missing any exam completions, please contact us at auts@uw.edu and we will be happy to migrate your previous completions to your UW Net ID account (please include your full name and UW Net ID).

Facility Access and Proxy Cards

  • Q: How do I gain Proxy card access to the Department of Comparative Medicine facility where my animals are housed?

    A: You will need to complete the facility orientation for the facility that you need access to. Please visit the Training Requirements page of this website for more information and prerequisites.

  • Q: How do I obtain a Proxy card to the Health Sciences and Foege Buildings?

    A: Proxy cards are issued by your department's "Building Access Coordinator". Please visit the Health Sciences Academic Services and Facilities website for more information: http://depts.washington.edu/hsasf/building/access_cards.html

  • Q: How do I obtain a Proxy card to South Lake Union (SLU) Buildings?

    A: The SLU Access Card Request Form must be signed by your PI and submitted to SLU Reception Services. If your PI is not located at SLU, the AUTS instructor can sign off on the card request form during your facility orientation (please contact auts@uw.edu for more information and remember to bring your photo ID to class).

  • Q: How do I obtain a Proxy card to the Harborview Research and Training (HR&T) Building?

    A: The blue Access Card Request Form must be signed by your PI and submitted to the Harborview Public Safety/Photo ID office. If your PI is not located at Harborview, the AUTS instructor can sign off on the card request form during your facility orientation (please contact auts@uw.edu for more information and remember to bring your photo ID to class).

  • Q: I will be working in the Foege vivarium after hours and on weekends. How do I gain access to the exterior building doors?

    A: Please send an email request including your name and Proxy card number to auts@uw.edu.
  • Q: Do I need to have a Proxy card before signing up for the facility orientation?

    A: No, but you will not have access to the facility until you have been issued a Proxy card.

  • Q: What is the PIN?

    A: The PIN is necessary for Proxy card access to the 6th floor and T-wing facilities after hours. Additionally, the Foege and HR&T facilities use the PIN for animal room access. The PIN can be any 4 digits of your choosing.

  • Q: How do I obtain a key to my animal room in the 6th floor facility?

    A: You will need to submit a Key Request form to the Training Coordinator. The form can be found on our Forms page. Please note the prerequisite is to have Proxy card access to the 6th floor facility.

  • Q: My animals are housed in room T-115. How do I gain access to the room?

    A: This room has a special orientation as it is outside of the main T-wing facility. The orientation is not regularly scheduled, but can be arranged by contacting the Training Coordinator at auts@uw.edu. Once you have completed the orientation, you can then fill out a Key Request form to be issued keys for access.

  • Q: My Proxy card is no longer working for access into the facility. What's the problem?

    A: Please contact the Training Coordinator at auts@uw.edu to discuss your situation.

Fee Schedule and Non-University Personnel

  • Q: Is there a fee for any of the Animal Use Training Program classes?

    A:
    • University personnel and others working on UW IACUC protocols are not charged to attend classes; however, expenses are incurred even in the registrant's absence and therefore a charge of $48.55 will be levied for persons who fail to attend a session if they have not cancelled 24 hours in advance (excluding Surgery Labs).
    • Non-University personnel are currently charged $68.79 to attend Mouse Lab, $85.39 to attend Rat Lab, and $116.23 to attend Rabbit Lab which includes an 18.6% institutional overhead fee. A re-registration fee of $57.58 will be levied for persons who fail to cancel 24 hours in advance. A purchase order number (PO #) or credit card # is required at the time of registration; include PO # below and submit a copy to billing@uw.edu or submit credit card information via the Credit Card Authorization Form (note: submit credit card form directly to auts@uw.edu rather than the address listed on the Credit Card Authorization Form. If questions, call 206-221-7709).