Exam Proctors

Online students who are not located in the greater Puget Sound area, or who are local, but cannot take exams on campus, must arrange for a proctor to monitor their midterm(s) and final exam. Students planning to take exams on campus should confirm space availability with the course TA.

You should complete this form as soon as possible, and no less than five business days before your first exam using that proctor.

Proctor Requirements

A proctor will provide your exam, stay in the room with you during your exam to ensure that you comply with test conditions, and return the exam to CFRM attesting that all rules were followed.  Exams will be sent directly to your approved proctor and not to any other party.  Falsification of information, nominating a personal friend, girlfriend/boyfriend, family member, non-supervising coworker, or other abuse of the proctor process is a serious breach of academic integrity and may result in a certificate or degree being canceled or rescinded.

You must have an approved proctor for each midterm and final exam in all enrolled courses, which for MS students can involve several different dates and times every quarter.  Because of these scheduling demands, you may need to identify multiple proctors over the course of your study, but if they are available, you can use the same proctor for all exams/courses.  All proctors will expire at the end of each academic year and must be re-approved in September to keep using them.

UW proctors must be one of the following:

  • Staff at a testing or learning center (e.g., Kaplan, Kumon, Sylvan, Huntington)
  • Faculty at an accredited college or university
  • A school administrator, principal, counselor, or instructor
  • A librarian of a public library
  • A corporate education manager or HR professional
  • Staff of US embassies or consular offices
  • Commissioned officers of superior rank
  • A manager or supervisor at least one level above you at your employer

Proctor Approval

Please download the proctor verification form and have your proctor complete it.  Collect a business card or signed letter on official company/organization letterhead to verify their position and willingness to serve as proctor.  Scan both documents (form on page one, supporting documentation on page two) into a legible PDF file of no more than 2MB.

Once you have that ready, complete the form below yourself and attach the PDF file.  You will receive an email confirmation once your proctor is approved.  Remember that your exam will be emailed directly to your proctor and that the exam must be emailed back by the established deadline.  Exams will not be distributed to or accepted from students directly.

Proctor Registration

Student name

Student email

UW NetID (not your student number!)

Date of first exam using this proctor

Proctor Information

Your proctor's name

Your proctor's email

Your proctor's phone number

Proctor's title

Proctor's organization/company

Proctor qualification from the above list of eligible proctor types (e.g., HR manager, librarian, test center staff)

Proctor documentation (two page PDF, max 2MB) - DO NOT FORGET THE BUSINESS CARD OR SIGNED NOTE!

Once approved, your proctor will be valid through the following August 31 unless you submit a different proctor for approval before that date. You will need to resubmit your proctor for approval every September.