Clinical clerkship sites are provided an administrative fee to help offset costs associated with administrative overhead,
potential decrease in patient volume, and expenses related to the education of the student such as text books, pagers, and
computer supplies. The site may utilize the funds in any manner that supports the costs associated with hosting a medical
student. The funds are considered by the state as reimbursement of education expenses, not salaries and therefore, there will
be no income tax liability connected with the funds.
Any funding received must be used only in support of the instructional program. The funding is paid out in four categories:
- Administrative Costs:
Administrative fee of $500/week/student.
Funds may be used to offset or supplement the compensation of faculty and staff, or to purchase student texts,
computer equipment, software, etc., and any other items or effort required for the instruction of the medical student.
- Housing:
Each site directly arranges and maintains housing for medical students.
Sites are reimbursed actual housing costs. This funding may be invoiced in advance.
Housing costs may also include utilities, phone, internet service, DSL connections, pager, cleaning of housing between
student rotations, etc.
- Travel:
For site faculty travel to Seattle for departmental meetings concerning the student clerkship program. Faculty must seek
reimbursement from the clinical site. The UW will in turn pay the clinical site the costs of actual travel expenses,
which must be itemized and submitted through the usual invoicing procedure. The UW will not directly reimburse site faculty
for travel.
- Other:
For unusual one-time purchases or first year start-up costs. Start-up costs include items such as utility hook-up charges,
furniture, bedding, towels and dishes.
The School of Medicine's academic year runs from July 1 - June 30. Toward the end of July every year, clinical sites will receive
via email a document listing the details of that year's clinical clerkship funding (number of enrolled students, total administrative
fee to be paid, estimated housing and faculty travel amounts to be paid, Purchase Order number, etc).
To receive these clerkship funds, sites must invoice the School of Medicine after registering as a vendor, referencing their
current Purchase Order number on the invoices. Payments are made by the University of Washington Procurement office within 30
days of receipt of invoice.
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