Located at the Miller Library.
Each accession (i.e. 2.00.72.01) represents a box or cubby with various contents.
Date statement: : 1985-2016
Summary:
1 file boxDescription:
Collection development policies, gift guidelines, cataloging procedures, etc.
Folder labelled "Library Security/Code of Conduct through 2013:"
10/24/2013, Code of Conduct material clipped together including "Disciplinary Warning," (with edits, rev. 3/27/2013); "Incident Emergency Checklist" (rev. 1/2008); "Policy on Library Disruptions," 5 pp., (updated 12/15/2009); "Re: Disciplinary letters for library patrons," emails between Rebecca Alexander and Brian Thompson (10/24/2013), "Code of Conduct," 2 pp. (rev. 5/2013).
10/24/2013, "Code of Conduct Letters," 5x4" yellow note stapled with sample notification letter and Code of Conduct, 2 pp.
11/19/2012, "Washington Administrative Code/Animal Control," 2 pp. (Last modified 6/17/2011).
10/1/2012, "ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections," 19 pp. stapled, (2008).
11/28/2011, "University Libraries/Responsible Use of Electronic Resources," 2 pp., clipped with "Policy on Library Disruptions," 5 pp. (updated 12/15/2009), "Computer Use Policy," (updated 9/2005), "Incident Emergency Checklist," (rev. 1/2008), "Libraries Code of Conduct," (rev. 11/25/2003), "Disciplinary Warning," blank form, (rev. 3/27/2007), "University Libraries/Food, Drink, and Tobacco Policy," 3 pp. (last modified 1/19/2011).
11/1986, "Guidelines regarding thefts in libraries: A draft," C&RL News, 4 pp.
Binder labeled "VF Subject Headings," including "Vertical File - Subject Heading List," 19 pp., "Garden Foundations, Societies and Horticultural Associations," 2 pp, "Local Gardens, Arboreta and Parks - Archives," 2 pp., "Major North American Gardens and Arboreta."
Folder labelled "Fragrance Free 2009:"
"Fragrance Free Please," EML sign text, (2 copies).
"Rules for Using and Volunteering With the Washington Talking Book & Braille Library (WTBBL),"
"King County Extension, Location, Hours & Directions," 7/14/2009 website download.
"Fragrance and Odor-Free Work Site," WSU King County Extension office sign text.
Folder labelled "Program Room usage, policies 2009:"
"Program Room policy - consider whether calendar needs to be on wall," Brian Thompson Priority sheet, stapled with "Seattle University/Group Study Rooms," information sheet.
"Miller Library Program Room/available for reservation," poster (one 9x12" and one 11x17").
"Elisabeth C. Miller Library Program Room - Reservation and Usage Policy," with ink edits.
"CUH -Weekly Activity Calendar --07/19/09-07/26/09," with ink comment.
2/27/2009, "Re: Space Policy - ready to roll?," Carrie M. Cone email to Elizabeth J. Loudon.
"Draft 2.26.09/University of Washington Botanic Gardens/Space Allocation Guidelines," 3 pp.
Miller Library program room information text (with handwritten edits), stapled to "Draft 3.2.09/University of Washington/Space Allocation Guidelines," 3 pp.
"KCLS meeting room policies," 2 pp.
"King County Library System/Public Services Manual/Meeting Room Use Policy," 2 pp. (rev. 4/09).
Folder labelled "Exhibits -Policy Specifics 2008":
7/24/2008, Brian Thompson letter to Jack Kramer.
1/13/2008, Jack Kramer letter to Brian Thompson, stapled with Vanishing Orchids Exhibit proposal materials, 11 pp. plus six slides.
"Information for Artists Interested in Exhibiting Work at the Helen Crocker Russell Library of Horticulture," 4 pp. plus Barbara Pitschel business card.
3/11/2008, "Photo Exhibit Details," email from Larry Howard to Brian Thompson and Martha Ferguson.
Folder labelled "Reference disclaimers 1998-2008:"
7/24/2008, "Confidential/Website disclaimer," text with handwritten note.
7/24/2008, British Library, "About Us," Terms of use policies, 4 pp.
7/24/2008, The Frick Collection & Frick Art Reference Library, "Terms of Use," 5 pp.
7/17/2008, "question about library disclaimer," Rebecca Alexander and Clark Shores email chain, 2 pp.
7/1/2008, "question about library disclaimer," Brian Thompson email to Clark Shores.
2/25/2001, "QuestionPoint Patron Terms of Service," 3 pp.
3/1988, "Center for Urban Horticulture Slide Library/Policies and Procedures," 2 pp.
n.d., "Reference Policies and Procedures - Terms of Use and Disclaimer," [Miller Library].
n.d., "Terms of Use," [Miller Library], 2 pp.
n.d., "Reference Red-Alert Questions," 2 pp.
n.d., Message to Brian and Tracy, "Copyright Issues," ALA information, Miller Library Terms of Use draft with ink edit, 4 pp.
n.d., "Terms of Use," draft with ink edits, 2 pp.
n.d., Disclaimers: UW Libraries, USDA National Agricultural Library, National Institutes of Health - Office of Dietary Supplements, New York Public Library, North Seattle Community College, North Carolina State University Extension - Master Gardener guidelines, Miller Library, 3 pp.
n.d., "Disclaimer," Miller Library.
Folder labelled "Collections/Acquisitions 2001-2016:"
Binding and preservation information clipped together:
6/24/2016, "MicroClimates/The Archival Storage System used by Preservation Professionals," 2 pp.
6/24/2016, "Archival Products, "Contact Us," 7 pp.
6/24/2106, "Results from your search: FIND ("unit" ct Preservation Services)," 2 pp.
6/23 2016, "Preservation," UW Libraries.
6/23/2016, Library Guides at UW Libraries."
2000, "Guide to ANSI/NISO/LBI Library Binding Standard," Appendix A, 3 pp.
1/1999, "Mending/Binding Review Form,"
n.d., "Routing of Library Materials for Binding, Repair or Preservation Replacement."
n.d., "Library Collections Disaster Procedures," UW Libraries.
n.d., "Guidelines for Selecting Material for Binding," UW Libraries, 7 pp.
n.d., "Preservation Replacement," chart.
n.d., "Preservation Replacement Decision Form," UW Libraries.
n.d., "Item-level Conservation Workflow."
2/28-3/1/2013, "Proposed Sale of Hooker's Rhododendrons of Sikkim-Himalaya," letters and evaluation, 11 pp.
12/13/2012, MicroClimates order form and information sheet, 2 pp.
12/13/2012, "Elisabeth C. Miller Library Rare Book Boxes," chart, 3 pp.
11/28/2012, "Missing items," 9 pp.
9/24/2012, "3. Managing Suggestion/Chapter 7. Acquisitions," Koha-Community Manual, 5 pp.
9/13/2012, "Libraries that Own Item," ["Atlas Botanique], Wayfinder, UW Libraries.
7/1/2012, "CEF Activity Report FY 2013 for Urban Horticulture," 5 pp.
4/1/2012, " [ljbestsellers]/Gardening Press," Library Journal.
2/9/2012, "Jamie Durie's The Outdoor Room," Amazon.com information, 7 pp.
7/26/2011, "Andrew Isles Natural History Books," 6 pp., with Brian Thompson handwritten note.
July/Aug 2011, "Recommendations for Your Gardening Library," The American Gardener, with note from cb.
7/1/2011, "[CBHL] Bonsai book collection," email from cbhl-bounces to cbhl list, and list of books for sale, 7 pp.
6/2011, UW Press review copy letter and packing list for "Open Spaces: Voices from the Northwest," 3 pp.
2/2011, "University of Washington/University Libraries/General Records Retention/Schedule," Revision 1, 7 pp.
8/12/2010, "Criteria for Making Non-Lending Books Lending," Miller Library.
2009-2010, Archival Products catalog, 35 pp.
12/5-8/2009, "Library donation" draft inquiry letter from David Hutchinson to Brian Thompson re: possible Richard Nasaki gift, stapled with 2 handwritten notes.
Spring 2008, "An Interview with Jim Hinck of Hinck & Wall and viaLibri," IOBA Standard, 9 pp.
2007, Gaylord "Guide to Collections Care catalog, 60 pp.
2006 or after, "Non-Public Notes in KOHA, and Their Format."
2005, Miller Library Acquisition Policy, 6 pp. with handwritten edits.
after 2002, "Jeannette Klute/Photographer/The Jeannette Klute Collection," 19 pp.
2001, Spacesaver "Library Shelving" catalog, 19 pp. Loose in catalog: 12/12/2002, "U of W/Merrill Hall/Contract #UWIC 99-9902SL," list of items ordered; 12/4/2002, letter to Norm Menter from Douglas A. Winger, 4 pp.; 12/12/2002, "Merrill Hall Library/Mobile and Static," 11 x 17" plan drawing; 12/2/2002, "Merrill Hall Library/All Static Option," 11 x 17" plan drawing.
n.d., price notes, handwritten, 5x7", 2 pp.
n.d., Hollinger Metal Edge catalog, 204 pp.
n.d., UW Press review copy notes for "Lakewold," and "Field Guide to the Rare Plants of Washington."
n.d., LALH information card.
n.d., "Periodicals with book reviews," list with Miller staff assignments, 3 pp.
n.d., "Lending and Non-Lending Guidelines for Staff and Volunteers," Miller Library.
Folder labelled "Archives Policy/Procedures 2014-Present:"
4/20/2022 Letter from Unit 86 awarding $3,025 grant for archive.
3/10/2022 Seattle Japanese Garden Archive Grant Request from Library to Unit 86.
10/5/2019, "RE: archive grant from Unit 86" email from Laura Blumhagen to Cheryl Brower.
6/24/2019, letter from Brian Thompson to Angela Terry of Unit 86 in thanks for archive grant of $1,950.
1/14/2019 Seattle Japanese Garden Archive Grant Request from Library to Unit 86.
9/5/2014, "Miller Library Archives - next steps," list.
8/20/2014, "Elisabeth C. Miller Library Archives/University of Washington Botanic Gardens/Acquisition Policy and Procedures," 3 pp.
7/27/2014, "Library Gifts Among Different Institutions," 11 pp.
7/22/2014, "Archives to-do list 7/22/2014," Brian Thompson email.
7/22/2014, "Elisabeth C. Miller Library Archives/University of Washington Botanic Gardens/Acquisition Policies and Procedures," with handwritten notes.
7/22/2014, "Elisabeth C. Miller Library/University of Washington Botanic Gardens/Purpose and Scope," 3 pp.
7/21/2014, "California State University, Los Angeles/University Library - Special Collections Policy Statement," 4 pp.
7/21/2014, "Baylor University Texas Collection and University Archives/Collection Development Policy," 6 pp.
7/09/2014, "BT archives assignments by 7/22/2014, " Brian Thompson email.
7/7/2014, "Elisabeth C. Miller Library Archives/University of Washington Botanic Gardens/Acquisition Policies and Procedures," questions with answers and with ink notes, 2 pp.
7/7/2014, "Elisabeth Miller Library Archives/University of Washington Botanic Gardens," earlier version of 7/22/2014 "Purpose and Scope," 2 pp.
7/7/2014, "Princeton University Library/Gifts to the Library," 2 pp.
7/2/2014, "Miller Horticultural Library/Archives Manager job description DRAFT," 2 pp.
7/2/2014, UW Libraries "Gift Program," 2 pp.
7/2/2014, "Elisabeth C. Miller Library/Wishlists & Gift Policy."
7/2/2014, "University of Washington Libraries/Special Collections Division/DEED OF GIFT," blank form. 2 pp.
9/2010, "Elisabeth C. Miller Library/Acquisition Policy/August 2010," 2 pp., stapled with Subject List, 3 pp.
3/10/2010, "The Barnes Foundation/Archives, Libraries, & Special Collections/Deed of Gift," blank form.
10/2004, "University of Washington/Special Collections Division, The Archives of the Elisabeth C. Miller Horticultural Library Deed of Gift," 5 pp.
4/2004, "Virginia Polytechnic Institute and State University/Department of Records Management Services/Authorization for Personnel to Request Records," blank form.
7/10/1981, "Collections Policy of The Ohio Historical Society," 10 pp.
n.d., University of Washington Botanic Gardens/Elisabeth C. Miller Library/Deed of Gift," blank form, 2 pp.
Folder labelled "Archives Inventory - 2007-2009:"
12/2009, untitled chart of collections locations: CUH, EML, WPA.
10/21/2009, "Proposed Materials Budget," with handwritten notes.
6/18/2009, "COLLECTIONS MANAGEMENT Intern (paid!), White River Valley Museum, Auburn, WA."
2009 note indicates retrieval from computer: Archive pages from Gardenwise Singapore, 2004-2006 range, 5 pp..
6/3/2009, "FW: interpretive sign plan," Elizabeth Loudon email chain to Brian Thompson.
11/10-12/2008, "Re: PNHC." Sarah Reichard-Brian Thompson emails.
11/3/2008, "Proposed Plan for/Establishing an Archival Program and Plan of Work for/the Pennsylvania Horticultural Society," 32 pp.
10/30/2008, "Notes of meeting with John Bolcer and Nicole Bouche 10-30-08," 3 pp.
10/15/2008, "Outline of Consensus from 10/14 Committee Meeting."
9/8/2008, "Miller Library Archives," Brian Thompson to John Bolcer email.
8/19/ 2008, "Archive Policy Draft," 3 pp.
7/30/2009, "Archives Committee Meeting," minutes.
2007, "Miller Library Archives Project: 2007 Grant Request to Miller Foundation."
6/5-9/2007, "Introduction to Archives/Council on Botanical and Horticultural Libraries 2007," pocket folder with material from the program.
n.d., "University of Washington Libraries/Special Collections Division/Deed of Gift," blank form.
n.d., "University of Washington Libraries/Special Collections Division/Explanation of Deed of Gift."
n.d., "Miller Archives "Original" Order/Series Creation Worksheet, 14 pp. [2 slightly different copies].
Folder labelled "Archives Inventory 2005-2006:"
8/20/2008, "Publication Details: Donating Your Organizational Records to a Repository Brochure," Society of American Archivists.
8/10/2006, "Notes on Meeting with Susan Rosenberg, 8-10-05 regarding archives," Brian Thompson email to himself.
4/17/2006, Andrea Watts letter to Karen, clipped with 6/12/2006, "Approved Records Retention Schedule" for UW Botanic Gardens, 6pp.; "Misc. General Retention Notes (culled from schedules not printed in entirety)"; 8/2005, "General Records Retention Schedule/Materials That May Be Disposed of Without A Specific Retention Period," 4 pp.; 7/2006, "Personnel and Payroll Records," 15 pp., 6/2006, "General Office Administration Records," 9 pp.; 4/2006, "Financial Records," 13 pp.; "Research and Grant/Contract Records," 9 pp.
3/30/2006, "March 21st Meeting notes," Leigh Haddix to Brian Thompson email, 2 pp., [2 copies].
3/29/2006, "Retention schedule meeting follow up," Andrea Watts email to Karen Preuss, 2 pp., [2 copies, both with handwritten notes].
3/28/2006, "Report of the Sweep Through the UW Libraries," 25 pp.
2/16/2006, UW Libraries, Special Collection Division, "Photograph Reproduction & Scan Fees," 2 pp.
7/12/2005, "Guide to the University of Washington Arboretum Records 1924-1984," 24 pp., download.
7/12/05, "Mtg w/ John Bolcer and Susan Rosenberg," Brian Thompson ink notes.
6/13/2005, "FW: meeting of staff of UW University archives," Susan Rosenberg email to Brian Thompson," with ink notes.
4/21/2005, UW Libraries, "Manuscript Collections."
4/21/2005, UW Libraries, "Transferring University Records to the Archives," 2 pp., stapled with ""University Archives, 3 pp.
Spring/2005, "Summary (high-level) Inventory/Archival-type materials stored at Elisabeth C. Miller Library [inventoried Spring 2005, after move into new building]," 8 pp.
2000 or later, "Miller Library archives," 9 pp.
n.d., "CBHL Archives," [2 copies, one marked "Example" in ink].
n.d., "Library Records Retention Schedule," 4 pp., marked "DRAFT."
Folder labelled "Horticultural/Botanical Collection Development":
9/26/2012, UW University Libraries," University of Washington Archives," 3 pp., stapled with 7/10/2009, "University Archives Record Transfer List" for CUH.
10/1975, "Guidelines for Branch Libraries in Colleges and Universities," College and Research Libraries News, reprint, 3 pp.
1/15/1970, "Problems of Horticultural and Botanical Libraries," Arnoldia, 7 pp. photocopy.
1970, "Botanical Libraries and Collections," "Encyclopedia of Library Information and Science," vol. 3, pp. 104-121, [1 reprint, 1 photocopy].
Folder labelled "Procedures, Miller Library 1985-2007":
12/2007, "Elisabeth C. Miller Library," Professional Staff, Paraprofessional Staff, Miller Library Events, 2 pp.
7/16//2007, "Native Plants, by Region," elephant, download, 5 pp.
6/16/2007, "Gardening hotlines/Expert advice at your (green) fingertips," Seattle Times.
c. 2005, EML floor plan.
10/20/2004, "Searching and Finding Information in the Periodic Literature," printed slides from a presentation by Carol H. Brittnacher, 9 pp.
4/23/2004, "Miller Library cited in this week's Scout report," Janet Evans email to CBHL list.
4/23/2004, "The Scout Report," 10 pp.
2002-2003, "Overdue Harassment" document.
12/2002, "Miller Library Staff & Volunteers," 5 pp.
2/7/2002, Rhamnus purshiana image with attached note and copy of NHS invitation image, "Renewal, Rebirth & Refurbishing," 3 pp.
11/98, EML "Gift Policy."
6/18/1998, "Guidelines for Speaking and Public Program Requests," Draft.
5/1998, EML "Borrower Registration Procedure," in plastic sleeve.
5/1998, EML "Book Check-out Procedure," in plastic sleeve.
5/1998, EML "Book Check-in Procedure," in plastic sleeve.
1/15/198, "VOICEMAIL!!," information sheet.
1/6/1998, "Dr. Tukey's Intro Class," outline.
Winter 1997, "Management Areas/Union Bay Natural Area," map.
11/1996, College of Forest Resources/Hourly Time Sheet Summary, [2 copies, marked "Cycle A" and "Cycle B"]
5/1996, "Usage Policy/Special Collections Reading Room/Conference Room."
2/12/1996, "Miller Horticultural Library/Center for Urban Horticulture (CUHD)," transparency map, clipped with edited paper copy, map information on plastic half sheet and 2 paper copies.
1995, EML Circulation Policy.
5/1993, "Miller Horticultural Library/Horticultural Software Products," 14 pp.
1/1992, "Library Express Request Form," Suzzallo Library.
6/11/1991, Valerie Easton letter to Elizabeth Moses re: completion of Arboretum archives, 3 pp., stapled with "Listing of materials - arranged by format and chronology," 2 pp.
10/1990, EML "Book/Journal Request Form."
10/1990, FAX cover sheet.
3/1990, "Library Tour and Program Request Form," blank form clipped with 11/8 completed form.
9/1988, EML "General Rules for the Use of the Rare Book Collection."
3/1997, "Processing Catalogued Books," 3 pp. with handwritten notes.
2/17/1987, interdepartmental message re: no longer accepting walk in requisitions.
1/8/1987 and earlier, UW Purchase Requisition form with handwritten notes and six attached and clipped notes.
12/2/1986, "Organization - Members," list with handwritten note, "For ordering - check memberships," 2 pp.
10/1986, blank UW purchase request.
8/1986, Interdepartmental memo from Sally to Laura and Mary re: reason purchasing calls publishers instead of vendors.
7/31/1986, handwritten note to Laura from Dee re: number of simultaneous orders.
6/25/1986, Procedures for ordering, letter from Sally Dickman to Faculty, Staff and Graduate Students, 2 pp.
5/1986, EML "Collection Development Policy (draft #2), 16 pp.
5/1986, EML "Collection Development Policy Statement," 2 pp.
4/29/1986, Purchase Requisition for 3 books, with handwritten notes.
3/6/1986, "Yeo/Hardy Geraniums," UW Purchasing Department Return/Repair Goods Memorandum.
12/31/1985, "Accomplishments in the Miller Library in 1985; Goals for 1986," interdepartmental memo from H. B. Tukey, Jr. to Valerie Easton and Laura Lipton, 7 pp.
9/12/1985, UW purchasing Return/Repair Goods Memorandum, marked "Sample."
1985 or later, "Processing Catalogued Books."
n.d., "Giving to the Elisabeth C. Miller Library/Center for Urban Horticulture," information sheet.
n.d., "Center for Urban Horticulture," 11" x 17" outline map.
n.d., "Discover the Miller Horticultural Library."
n.d., various procedures and forms, 26 pp.Accession date: 2012-06-05 Last updated: 2025-03-26 09:54:24| Names | Role | Function |
|---|---|---|
| Easton, Valerie | Creator | |
| Lipton, Laura | Creator |
| Location | Note |
|---|---|
| Archives compact shelving |