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Book Exhibit Guidelines

HISTORY OF SCIENCE SOCIETY / INTERNATIONAL HISTORY AND PHILOSOPHY OF SCIENCE TEACHING GROUP

8-11 November 2001
Adam's Mark, Denver

Before the Meeting:

1. Table fees are as outlined in the attached Book Exhibit Reservation form. All reservations and payments must be received by 31 August 2001. Post-deadline requests will be accommodated on a space-available basis only. For late reservations involving a table(s), a late fee of $50.00 (total) will be assessed.

2. Exhibitors will receive one complimentary registration for each reserved table, up to a total of four complimentary registrations. So that we may provide your staff with badges, we ask that you complete registration forms for all staff members who will be attending the meeting. Registration forms will be mailed to you upon request, after we have received your reservation, or you may register online at: http://depts.washington.edu/hssexec. Please specify in the online formÕs note field that you are an exhibitor.

3. You will be responsible for all shipping costs to and from the meeting. You must make any special arrangements for receiving any equipment, goods, displays, or other materials that will be sent, delivered, or brought into the hotel. Failure to do this may result in deliveries being refused or materials being unavailable when required. Any materials being sent to the hotel must be marked as follows:

A. HOLD FOR "Your Name" Arrival Date: [Date your exhibit manager will arrive]
B. COMPLETE RETURN ADDRESS
C. NUMBER OF BOXES (e.g., Box 1 of 2, Box 2 of 2)
D. ADDRESS PACKAGE AS FOLLOWS: [RepresentativeÕs Name] AdamÕs Mark, Denver History of Science Society, 8-11 November 1550 Court Place Denver, CO 80202

4. Neither the hotel, nor the HSS accept any liability for equipment, goods, displays, or other materials that arrive, fail to arrive, or are left at the hotel. You are responsible for insuring your property.

5. As the meeting approaches, special requests will become increasingly difficult to accommodate. If you have any special needs, please make us aware of these as early as possible.

6. If you would like us to insert advertising into pre-registration packets, the rate is $25 per 100. To ensure that all pre-registered delegates will receive your insert, please send 600 copies to our Seattle office (see order form for address) by 8 October. Please note that we will not return extra copies of inserts.

At the Meeting:

7. The Book Exhibit will be located in Grand Ballroom #1. Set-up will take place Thursday, 8 November, between 2:00 pm and 6:00 pm. These hours may be extended if necessary. As in years past, the exhibit set-up will be simple. You will be supplied with draped, 6« x 2.5« tables, chairs, and a wastebasket. We will not be providing signage or booths. If you need risers, easels, or other display equipment, please plan to bring these items with you. We will try to accommodate special requests, but we must work within the confines of the exhibit space.

8. The book exhibit will be open to the public at the following times: 9 November (Fri), 8:00 am to 5:00 pm 10 November (Sat), 8:00 am to 5:00 pm 11 November (Sun), 8:00 am to 12:00 pm

9. The exhibit area will be locked at all times other than those mentioned above. During the hours of the exhibit, access to the area will be granted to all conference attendees, irrespective of membership in HSS or IHPST.

10. Breakdown will begin Sunday at noon. If you need to make special arrangements, please contact the HSS office. Neither the History of Science Society nor the book-display coordinator can take responsibility for the packing or shipping of books left in the display area. Books and materials for the combined exhibit will not be returned under any circumstances.

11. Finally, we would like to make your exhibit experience as productive and as enjoyable as possible. Please do not hesitate to let us know of your needs and preferences. We will be happy to inquire about relief help for exhibitors who will be traveling alone.