Medical Student Rotations at Seattle Children's

Welcome to Your Rotation at Seattle Children’s Hospital

On this website, you will find information about what to expect before your time at SCH starts, first day instructions and general information about badges, parking and computer access. We hope you find it useful!

What to Expect Before the Start of Your Time at SCH

Four to six weeks prior to your start date, the SCH Medical Student Office will send students an email requesting personal identification information. This information is required and is used to check students in to the Human Resources Department systems. Please respond to this request for information in a timely manner.

Two to three weeks prior to your start date, the SCH Medical Student Office will send you an email with the following information:

  • Day and time of your sign-in appointment (usually, but not always, the first day of your rotation)
  • If required, instructions on how to access and complete web-based training for the EMR.

Failure to report to the Medical Student Office before seeing your preceptor/attending/resident, etc. will result in disciplinary action.

What to Expect on Your First Day at SCH

Your rotation at Children’s starts in the Graduate Medical Education/Medical Student Office at Seattle Children’s, 4800 Sand Point Way NE, Seattle WA, room OC.7.830. On the first day only, you may park in the Ocean parking garage. Enter the hospital through the Ocean 7 entrance. Stop at the Entrance Coordinator desk and present your photo ID. You will be issued a temporary visitor’s pass. Here is a map from the Ocean 7 entrance to the Graduate Medical Education/Medical Student Office.

When you arrive at the Medical Student Office, you will complete sign-in paperwork and be issued an SCH photo ID badge. If necessary, you will be asked to complete any outstanding web-based training modules.

Once you have completed any required web-based training and the sign-in and badging process, you will be released to your rotation.

When you have reviewed the information on this page, use the buttons above to navigate to your specific rotation.

Medical Student Parking at SCH and Transportation Info

On the day of orientation (or the day you sign-in) only, you may park in the Ocean parking garage. After the day you sign-in, you will park off-site. Medical students park for free at the Magnuson Park lot and use the SCH shuttle for transportation between the parking lot and the hospital. Here is a link to the PDF that includes the Magnuson Parking lot shuttle schedule. SCH also has shuttles that run from downtown Seattle (Green Line), the University District (Purple Line) and the UW Light Rail Station (Gold Line). Here is a link to those three shuttle schedules. Medical students can ride these shuttles free of charge after they have been issued an SCH badge by the Medical Student Office.

NOTICE: If you are parked at the Magnuson Lot or plan to use a Children’s Shuttle on your last day, you need to request a temporary badge from the GME Office when you return your badge. You will not be allowed on the shuttle without a temporary badge.

If your schedule requires you to be at the hospital before 5:15AM or on a weekend day, you may park on campus in Lot 3, Lot 4 or the Ocean 6 garage. The first shuttle leaves Magnuson at 5:00AM on weekdays.
If your schedule requires you to be at the hospital after 8:45PM, you may park on campus in Lot 3, Lot 4 or the Ocean 6 garage after 2PM. You will need to move your car from the Magnuson lot to Lot 3, Lot 4 or the Ocean 6 garage.

Other transportation options include the SCCA shuttle and King County Metro buses. The SCCA shuttle runs from the UWMC and SCH. The hospital is served directly by five King Country Metro bus routes: #25, #31, #32, #65, and #75.

DO NOT park in the neighborhoods around Children’s.

Failure to comply with the parking rules will get you ticketed or towed.

Badge Information

Medical students are issued SCH badges by the GME Office at sign-in/orientation. The badge will be valid for the duration of the medical student’s rotation and must be returned at the end of the rotation (see Returning Badges below). Medical students at SCH for a number of rotations will need to have their badge renewed for each rotation. Medical students are expected to wear their SCH issued badge at all times while on campus. The badge must be worn visibly and above the waist.

Badge Access
Badges issued by the SCH GME Medical Student Office provide electronic access to the hospital. This includes access to employee doors, general access stairwells and locker rooms. Locker room badge access is set by the gender associated with your badge. Please contact the Medical Student Office if you have any questions about the access on your badge.

Badges and Social Media
The Children’s badge is a security measure that helps us identify people who work and volunteer at Children’s. Posting or sharing a photo of the badge to social media sites like Facebook, Twitter and Instagram makes it easy to duplicate the badge and create a security risk.  Do not post photos of your badge on social media. Do not take photos of your badge.

Visitor’s Badge
On the first day of their rotation the medical student will need to stop at an Entrance Coordinator desk to get a Visitor’s Badge. This will allow the medical student to go to the GME Office to sign-in and get their badge. A Visitor’s Badge does not permit the medical student to engage in patient care.

Lost or Forgotten Badges
If a medical student forgets or loses their badge, they must report immediately to the Graduate Medical Education Office to be issued a new badge. Medical students are not permitted to report their clinic duties with a Visitor's Badge or Temporary, even one issued by an SCH Entrance Coordinator. must get a Temporary Staff Badge from an Entrance Coordinator.

Returning Badges
The SCH GME Office requires that all medical students return their badges to the SCH GME Office at the end of each rotation. Badge access is terminated at 12:01 AM of the printed date on the front of the badge (generally 24 hours after a rotation ends). The GME Office will issue a new badge if/when the medical student returns for another rotation at SCH.
The GME Office provides the following options for returning a badge:

NOTICE: If you are parked at the Magnuson Lot or plan to use a Children’s Shuttle on your last day, you need to request a Temporary Badge from an Entrance Coordinator BEFORE returning your badge to the GME Office. You will not be allowed on the shuttle without a Temporary Badge.

1) Between 7am and 5pm, Monday thru Friday please drop the badge off at the front desk of the GME Office (OC.7.830)

2) After hours, on a weekend, or a holiday, use the GME Office Badge Return drop box across from the Pelican elevators, just around the corner from the GME Office.

3) Mail the badge to Mailstop UW 359300/OC.7.830 or have your program coordinator do so.

If a medical student happens to have multiple Children’s badges from previous rotations, we ask that those badges also be returned.

An email reminding each individual to return their badge will be sent out one week prior to their end date.

HIPAA Reminder

Medical students are not allowed to take any medical records or anything with patient information out of the hospital.  This includes but is not limited to patient medical records, H&Ps with identifying information, patient sign-outs, or records from other hospitals.  If you have been given access to the EMR, remember that you are legally only allowed to access the patient information for patients in your direct care.  If you have any doubts or questions, please call the Medical Student Office at 206-987-2008.

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