Exhibition Assistant – Chihuly Garden and Glass

The Exhibition Assistant is responsible for supporting the Exhibition department under the supervision of the Executive Director. This position will support administrative activities within the Exhibition Department including scheduling, organizing, ordering supplies, special projects to support the department and other duties as assigned. Flexibility and efficient time management is vital for the success of this role.

Organization: Chihuly Garden and Glass

Website: www.chihulygardenandglass.com

More Info:

Diane Santiago

DianeS@SpaceNeedle.com

206-905-2157

Deadline to Apply: Open until filled

Job Type: Full time

GENERAL POSITION SUMMARY:

The Exhibition Assistant supports Center Art’s organization mission, vision and values by exhibiting the following behaviors: excellence, competence, collaboration, innovation, respect, personalization, accountability and ownership.

PRIMARY FUNCTIONS:

-Support Executive Director in scheduling, communication, transcribing, information gathering, travel arrangements, reporting, prioritizing, day-to-day operations, and other administrative tasks.
-Support Exhibition Department in a variety of day-to day administrative tasks, seasonal projects and programs/events.
-Manage Community Enrichment Ticket Program
-Assist with coordination of the Membership Program
-Maintain departmental calendar that is updated daily
-Attend all CGG operational meetings and communicate notes with team
-Full understanding of the Exhibition Department and its functions
-Learn host roll and fill in as necessary.
-Support HR team activities/ events.
-Develop and maintain reporting system for all Exhibition Department activity.
-Arrange departmental meetings, agendas, minutes, and action items
-Contribute to team effort by accomplishing related results as needed.
-Routinely re-order department supplies
-Maintain confidentiality
-Other duties as assigned

OTHER RESPONSIBILITIES:

-Develop and maintain working relationships with other team members and departments
-Provide information about all areas of the Chihuly Garden and Glass Exhibition.
-Maintain working knowledge of all Chihuly Garden and Glass Exhibition policies and procedures.
-Know Chihuly Garden and Glass Exhibition emergency and fire/life/safety procedures.
-Reassure the guests in times of emergency and participate as needed in emergency procedures.
-Other duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

-3-5 years’ administrative experiences, executive assistant experience a plus.
-Experience in museums, exhibitions, or arts organizations preferred, but not required.
-Excellent written and verbal skills.
-Takes initiative and competent follow through on projects
-Highly organized.
-Attention to detail and accuracy.
-Fully versed and proficient with computers and Microsoft software applications, specifically MS Word, Excel, and Powerpoint.
-Familiarity with using multiple database systems.
-Extremely flexible and can efficiently multi-task
-Ability to react quickly and correctly in a fast-paced environment.
-Must be able to work independently.
-Proven great guest service skills.
-Professional appearance and attitude.
-Experience with expense management
-Ability to effectively communicate using the English language.
-Knowledge of Seattle and surrounding area preferred.
-Comfortable working with a diverse population and varied points of views.
-College degree preferred.
-Must be able to lift 10 pounds.