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UW Registrar: Student Database - Screen Details

SDB Screens


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SRF305 - Student Data Inquiry

Jump to instructions for this screen

SRI305
                  S T U D E N T   D A T A   I N Q U I R Y                   *Z*
XX50118 000358815 XXX-94-XXXX                                              MEMO
STUDENT,JAMES J                            01/01/01 __  SPECIAL PGM:
STATUS: WITHDRAWAL   AS OF 06/25/98                            EOP 2
HOLDS: SASSA10120(T), EOP(R), STD ACCTS (R,T)                          *IMMUN REQ 

MALE   RESIDENT    VETERAN:NON VETERAN   ETHNIC:VIETNAMESE (ASIAN)
SENIOR                 NCR:CONTINUING
MAJ:   C-SOC   -00-11 A & S /SOCIOLOGY   MIN: C DANCE - 00

STUDENT AUTHORIZES RELEASE OF DIRECTORY INFORMATION:NO  FINAID TO:LOCAL
CLASS SCHEDULE TO:PERMANENT  FINANCIAL AID:PERMANENT  TUITION BILL:PERMANENT
LOCAL ADDRESS: ( 3/04/1998)      PERMANENT ADDRESS: ( 4/18/1998)
 XXXX NE XX7TH STREET #XXX        XXX NE XXXTH STREET #XXX
 SEATTLE                          SEATTLE
 WA 98XXX-XXXX    (206)XXX-XXXX   WA 98125-5155    (206)XXX-XXXX

PARENTS NAME AND ADDRESS:        EMERGENCY CONTACT:

 STUDENT,BILL                     WILLIAM STUDENT (425)XXX-XXXX
C/O WILLIAM STUDENT
XXXX 15TH AVE NE #205A           EMAIL:
SEATTLE, WA 98104-4511            jstudent@u.washington.edu
(206)XXX-XXXX

Instructions for screen SRF305

A general overview of a student is available with the SRF305 information screen. It displays the following helpful information about the student:

  1. student number
  2. system key number  - this is an auto generated number assigned when the University first receives any information about a potential applicant - be it test scores or an appllication.
  3. student social security number
  4. student MEMO if present can be viewed on SDU505
  5. student name
  6. student birthdate
  7. special program -- examples:
    1. ATHLETICS
    2. RESTRICTED ELIGIBLTY
    3. WA ST CLASS EMPT
    4. EOP 2
    5. UNIV EXT
    6. STAFF/FAC EXEMPT
  8. class status and last quarter registered -- examples:
    1. *** NOT A STUDENT ***
    2. *** NOT A STUDENT - ADMITTED FOR AUTUMN 1999 ***
    3. STUDENT IS CURRENTLY REGISTERED (AUTUMN)
    4. STUDENT IS CURRENTLY REGISTERED (WINTER) AT TACOMA
    5. STUDENT IS CURRENTLY REGISTERED (SUMMER) AT BOTHELL
    6. LAST ENROLL QTR: SUMMER 1999 FINAL STATUS: REGISTERED
    7. LAST ENROLL QTR: SPRING 1999 FINAL STATUS: WITHDRAWAL
    8. LAST ENROLL QTR: SUMMER 1990 FINAL STATUS: CANCL-NONPAY
  9. The University of Washington requires that each new and returning former student, who has not maintained continuous enrollment (except summer quarter), and all residents of University residence halls and single student apartments provide proof of immunity to measles (rubella), or apply for a waiver. Individuals born before 1957 are considered to be immune. Individuals choosing a waiver will be barred from all classes and campus activities in the event of a measles outbreak. Proof of Immunization must be submitted prior to registration. A special hold is shown if the immunization proof has not been provided.
    1. *IMMUN REQ
  10. hold on their record based upon information supplied from offices that impose a hold on (R)egistration, (T)ranscripts or both due to a need for an action to be completed by the student to clear a debt or to change their status. (More complete information about a hold can be obtained from the SRF630 screen.) -- examples:
    1. HOLDS: REGISTRAR (R)
    2. HOLDS: LIBRARY(R,T)
    3. HOLDS: RCO(R,T)
    4. HOLDS: SASSA60165(R,T)
  11. gender
    1. FEMALE
    2. MALE
  12. residency status affects tuition costs. -- here are examples:
    1. RESIDENT
    2. NONR-STD V
    3. NONRES-CIT
    4. RES-IMMIGR
    5. NON RESIDENT - STUDENT VISA, NON CITIZEN
    6. NON-CITIZEN - OTHER VISA
  13. veteran status -- examples:
    1. VETERAN:NON VETERAN
    2. VETERAN:VETERAN
  14. optional ethnic indication -- a few examples:
    1. ETHNIC:CHINESE (ASIAN)
    2. ETHNIC:NOT INDICATED (NOT IND)
    3. ETHNIC:VIETNAMESE (ASIAN)
    4. ETHNIC:WHITE (CAUCASN)
    5. ETHNIC:ASIAN
    6. ETHNIC:FILIPINO (ASIAN)
    7. ETHNIC:WHITE AND BLACK (AFRO-AM)
  15. optional hispanic indication -- some possibilities:
    1. HISPANIC:OTHER SPANISH/HISP
    2. HISPANIC:MEXICAN MEX/CHICANO
  16. class -- examples:
    1. 1ST YR PROF
    2. 4TH YR PROF
    3. FIFTH YEAR
    4. GRADUATE-POST MASTER
    5. GRADUATE-PRE-CANDIDATE
    6. GRADUATE-PRE-MASTER
    7. NON-MATRIC
    8. FRESHMAN
    9. SOPHOMORE
    10. JUNIOR
    11. SENIOR
  17. NCR -- (new, continuing or returning) examples: 
    1. NCR 0:CONTINUING
    2. NCR 1:NEW
    3. NCR 2:FORMER STUD
    4. NCR 3:NEW ACC-FORM
    5. NCR 4:NEW STUDENT
  18. majors with indication of location, pathway and college. There is room for three majors to be shown. Here are some used.
    1. MAJ: A-N MATR-00-00 INDUG /N MATR
    2. MAJ: C-CHID -00-00 A & S /CHID
    3. MAJ: C-EXPENG-00-00 A & S /EXT PRE ENGR
    4. MAJ: C-PREMAJ-00-00 A & S /PRE MJR(A&S)
    5. MAJ: E-B A -00-12 B A /BUSINESS ADM
    6. MAJ: J-A A -00-00 ENGR /AERO & ASTR
    7. MAJ: P-PHARMX-00-00 PHARM /PHARM EXT
    8. MAJ: R-NEUBEH-00-41 INDGP /NEUR & BEHAV
    9. MAJ: X-LAW T -00-27 LAW /LAW (TAX)
    10. MAJ: Y-MED -00-00 MED /MEDICINE
    11. MAJ: 1-V-B NM -10-00 BOTHL /
    12. MAJ: 1-V-B NURS-00-16 BOTHL /NURSING-B
    13. MAJ: 1-V-BLSIN -00-00 BOTHL /BLSIN
    14. MAJ: 2-Z-TLS -00-11 TACOMA/LIB ST -T
    15. MAJ: E-C-CMU E -00-11 A & S /CMU E
    16. MAJ: E-Q-PB AFE-00-27 PB AF /PB AFFAIRS E
  19. minor -- example
    1. MNR: C-HIST -00 A & S /HISTORY
    2. MNR: C-POL S -00 A & S /POL
  20. directory release -- remember to follow FERPA to verify what should and should not be released about a student to others. If release is "NO" then  "I have no information about that individual."
    1. STUDENT DOES NOT AUTHORIZES RELEASE OF DIRECTORY INFORMATION:NO
    2. STUDENT AUTHORIZES RELEASE OF DIRECTORY INFORMATION:YES
  21. postal directions -- examples:
    1. CLASS SCHEDULE TO:PERMANENT FINANCIAL AID:LOCAL TUITION BILL:LOCAL
    2. CLASS SCHEDULE TO:LOCAL FINANCIAL AID:LOCAL TUITION BILL:LOCAL
  22. addresses of the student and dates changed -- example:
    1. LOCAL ADDRESS: ( 6/25/1999) PERMANENT ADDRESS: ( 6/25/1999)
  23. address of the parent  - This is the address that was submitted with the student's application or may have been entered by the student when updating their address on MyUW.
  24. emergency contact which is an important piece of data that should be kept current and is often overlooked by registering students.
  25. e-mail address -- example:
    1. reptreq@u.washington.edu
SDB Screen Index | SRF366

Screen last updated:July 8, 2009, 12:00 pm


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