Welcome
I. Thank you to everyone who could attend this meeting – and a special thanks to Paloma for creating our agenda
II. Those in attendance:
· Lin
· Emiko
· Paloma
· Chantel
· Miriam
· Susan
· Cassie
· Gina
Consent Agenda
I. Agenda was not voted on – there was an overall consensus of items listed in the agenda
II. Agenda items included:
a. Planning for SAC New Member Orientation
b. Elections for Advanced Standing, Day, and EDP
c. SAC Canvas Site Organization Update
d. SAC Calendar
e. Proposal to change subcommittees
f. From July Meeting
Updates & Announcements
I. Club Days (Oct. 18th) – SEE BELOW
Business Items
I. Planning for New Member Orientation
a. Susan and Chantel (with Lin’s assistance) will be putting together the folder materials
b. Lin was able to find 17 binders for incoming SAC members
c. Have a “point person” – Susan & ?
d. The first official SAC meeting with new members will be on Nov. 15th – will include:
i. An hour of orientation
ii. Addressing norms and team building
iii. Setting committees
iv. Discussing funding and calendar setting
e. Folders will include
i. Name, cohort, and contact information
ii. Staff/Faculty Contact Information
iii. Bylaws
iv. Norms/Guidelines
v. Robert’s Rules Cheat Sheet
vi. Facilitation Key Points – Article?
vii. Funding Information
viii. Templates for Notes/Agenda – as well as directions on where to find these materials on CANVAS
ix. Calendars – Annual with student services information and SAC events/meetings
x. Who to go to for…? (the info sheet distributed at orientation?)
xi. Directions on how to login for Catalyst/Canvas
xii. Email list serves
xiii. ??
II. Elections – will be organized by Miriam and Gina with guidance from Lin (and anyone else who wants to join)
a. Begin by having a “Club Day” social (Oct. 18th) (Gina and Chantel)
i. Will provide students an opportunity to become aware of what groups are on campus
ii. SSW groups will have an opportunity to recruit more members
iii. SAC will have an opportunity for distributing information to students about SAC, as well as meeting potential members
iv. An opportunity for students to learn how to create a group of their own
b. Election Nominations in by October 25th
c. Paragraph submissions by October 28th
d. Vote by November 4th
e. First meeting by November 15th
III. Canvas Site Organization
a. Paloma is amazing for taking the time to organize the canvas site!
b. Everyone take a moment to look over the site and give feedback or modify as needed
c. Until the subcommittee takes over responsibilities of updating, Paloma and Lin will continue to update Canvas and the calendar
IV. SAC Calendar – Will be updated and maintained by Paloma and Lin until subcommittee responsibilities occur
V. Proposal to change subcommittees of SAC – Paloma
a. From July discussion, the way that subcommittees function within SAC would change
b. The combining of different subcommittees to be more cohesive
c. A good way to hold subcommittees and individuals accountable for their work and contributions to SAC
d. Need to include an extra paragraph about goals and expectations of each subcommittee
e. Paloma will see if we can make this a shared document on Canvas so that we can all contribute ideas, otherwise, document will be shared on Google Drive
f. Provide feedback or revision to Paloma by Septmeber 30th
g. Action MUST be taken before New Member Orientation
VI. July Meeting discussion
Reports
Comments, Concerns, and Acknowledgements
I. Changing #’s in our bylaws for members (smaller group) – July discussion
II.
Meeting Review
I. Action Items
a. Elections – Miriam and Gina
b. Point person for incoming members – Susan
c. Orientation and Folders – Susan and Chantel
d. SAC Calendar – Lin and Paloma
e. Canvas updates – Paloma
f. Proposal to change Subcommittees – Paloma
i. Feedback from EVERYONE by September 30th
g. Proposal for Bylaws revision on # of ppl per cohort – Chantel
h. Figuring out who is remaining on SAC – Gina
