CIRCLE Graduate Student Program Coordinator (2024 – 2025)
UW Seattle campus
Apply by August 18, 2024
Send questions to Ziyan Bai: baiziyan@uw.edu
The UW Center for International Relations and Cultural Leadership Exchange (CIRCLE) has a great opportunity for one Graduate Student Program Coordinator for 2024-25 (see position description attached). This would be a great position for someone who is interested in engaging with students from diverse cultural backgrounds and supporting their success at the UW.
Interested graduate students from all departments are encouraged to apply by Sunday, August 18th. Please send application materials (cover letter and resume) to Ziyan Bai, CIRCLE Assistant Director of Graduate Programs and Operations at baiziyan@uw.edu.
See more information below.
Department Description
The Center for International Relations & Cultural Leadership Exchange (CIRCLE) is a
department on campus that serves as a hub for international student support and engagement.
In addition, CIRCLE provides intentional engagement opportunities for both domestic and
international students so that they learn from one another and gain the necessary skills to thrive
in a global economy. As part of the strategy to make CIRCLE a “home away from home” for
students, there is an emphasis on creating a space that is student-centered and conducive to
relationship building and learning.
Job Description
Under the supervision of the Assistant Director of Graduate Programs and Operations, the
Graduate Student Program Coordinator will be coordinating the planning and execution of a
variety of programs to engage UW graduate students. The programs will range in scale, scope
and audience and will take place throughout the academic year to ensure continuous student
engagement. In addition, the Graduate Student Program Coordinator will support the
assessment and evaluation of each program and provide feedback for future iterations. Finally,
the Graduate Student Program Coordinator will engage with a variety of campus partners during
the planning and execution of CIRCLE programs.
Pay Rate: $23 per hour.
Hours: 10-16 hours during fall, winter, spring quarters.
Length of position: 2024-2025 Academic Year (preferably starting in summer 2024 with a
possibility of extension to more than one academic year).
International graduate students are welcome to apply. Work study eligible (Job Number: 24-
25CIRC01).
Responsibilities
● Provide key support to the CIRCLE International Graduate Student Portfolio under the
supervision of the Assistant Director.
● Support the Assistant Director with event planning, marketing, communication and
evaluation.
● Assist the Assistant Director in planning, designing, and implementation of professional
development and community-building events for international graduate students
(professional development workshops and community building events).
● Support program assessment and evaluation efforts.
● Support the Assistant Director in managing and tracking budgets for all the events.
● Ensuring timely updates and structure of minutes of the meeting and CIRCLE programs.
● Assist the Assistant Director in research for supporting students navigating in the US.
● Collaborate with the CIRCLE International Student Advisory Board to support graduate
student related working groups.
● Support the development of communication and marketing materials.
● Collaborate with CIRCLE Strategic Communication Coordinator, Student Transitions
Coordinator as needed.
● Assist with event logistics including venue and catering reservation and event guest
communications via email, phone, and walk-in.
Requirements
● Registered as a UW graduate student in any field of study.
● Candidate needs to meet the UW student employment policy at
http://www.washington.edu/admin/rules/policies/EAP/CH104.html
● Experience in engaging diverse campus and community populations, particularly
international graduate students.
● Strong verbal and written communication skills
● Strong event planning and project management skills
● Highly organized, analytical, and motivated individual that shows initiative.
● Professional, reliable, and detail-oriented.
● Ability to work in a collaborative team setting but also independently.
● Availability to work minimal evenings and weekends.
● Experience with MS Office Applications especially One Drive
● Ability to lift 20 – 30 lbs. of materials and supplies for quarterly events.
Learning Competencies
This internship provides the opportunity to explore, develop competence in, and gain experience
with the following areas:
● Exposure to Higher education leadership, student services, and international education
● Project design, marketing, implementation, and assessment
● Challenges and nuances in cross-cultural exchange
● Outreach to campus partners and student organizations
● Leadership, public speaking, and networking
How to Apply
Interested students should send a resume and a cover letter via email by Sunday, August 18 to
baiziyan@uw.edu. Send questions to Ziyan Bai, CIRCLE Assistant Director of Graduate
Programs and Operations at the email listed. Interviews (virtual or in-person) will take place in
early- to mid- September.
