SAC Meeting Minutes – May 11, 2012

SAC meeting May 11, 2012

Facilitator: Gary

Minutes: Shelby

PhD Report: no Representative

EDP Updates:    Dane-

–          practicum positions for people out of the area; issues with finding practicum near home, but not allowed (too much work to find positions)

–          STAR sights having practicum sights out of the area selection

–          Midquarter evaluations: not a regular occurrence, but great option- wants more

–          Cornell West to be commencement speaker next year?!

• Lin suggests for Marie to start early to nominate him

–          Electives: what specific electives for EDP?  Summer electives- more options for EDP sponsored electives

• Emiko: 593 Adults with Chemical dependency, Life Limiting Illness

–          EDP representation for practicum meetings

• First Wednesday of the month at 4:30- Marie can go- wants Day students to attend as well
• Still waiting on Ali’s feedback- supposed to talk to James, but not too sure (Ali not present to divulge details) Emiko- still needs to have an info session, only met with faculty so far (James)

Advanced Standing: Kevin

–          Cohort cohesion social May 10- around 20 people including faculty showed up: info session of advanced standing students, issues of AS students, ideas/ solutions :

• AS meet with program committee before next summer session
  • More IGD and social justice included in the summer seminar; although AS students may know about social justice, but does not know the same language- good opportunity to get AS students on the same page
• Orientation for advanced students as a whole- break up into concentrations for an hour or so
• During class introductions- eradicating “what year are you?”
  • “Otherization” also happens when EDP students join the mix
• More information in registration packet ON BOTH SIDES; providing up front information for both cohorts
• Panel or group of 2^nd year students (more informal) to talk about first year experience
• Educating about structures and sources about local community organizations/ agencies
  • Including documentation about what specific social workers do (ie- hospital social worker)
• Emiko: ratio will be different next year between AS and Day students (117:44)
• Rachel: Understanding what AS even means- it’s not a “higher” level/ better skills than Day students

2^nd Year Day: Rachel

• Ready to graduate!
• Conversations about “career support” not being present- READ EMAILS!
• What is another way to make career support visible?
• Committee for graduation
• Is there an end of year celebration?  Funds?
• Making a film (Rachel and Kevin) and a lot of students want to be a part of-
  • want to honor faculty members that have been inspirational for cohort

1^st Year Day: Laura

• New student groups: create continuity for next year
• Global Alliance- Int’l connection for int’l students as well as a forum for students interested in abroad group perhaps international students feel disconnected, lack of support from faculty and cohort
• Women’s Group
• Jewish SW Student group
• Using orientation as a better forum to get information out there for first year’s
  • 30 min/ 1 hr sessions to break up and discuss student groups
    • Rachel brought up that people were not willing to participate/ show up to set up a “fair” (perhaps Fall quarter?)
• Lin: wants a paragraph and description of student groups to put on the website
  • Not always updated; education about groups could be useful

BASW Update: Tanya

• Ice cream went well
• Disability committee success!  (GREAT JOB!)
• Going to the farm (Lettuce link)
• Active in senior sendoff right now (junior’s do something good for seniors- replete with crepe paper and cake
• Acceptance to Columbia!

Program Committee Updates: Shelby

• Electives getting finalized for next year
• Brought up  AS/ Day student social, but Kevin and Shelby were in process of planning mixer
• Marie: question- elective for School Social Work class (EDP students want it and are now excited to get a certification)
• Lin points out: but practicum must be at school to get certified
• Practicum Advisory Update: Marie- EDP going to start going to meetings
• Outstanding PI celebration- May 16^th, 3-5pm

Communications Subcommittee:  Laura

–          Talked about ways to get SAC more visible next year; make students understand WHY SAC exists:

• Bulletin boards:
  • Student Group Board: portion of a bulletin board specific to student groups!
• adding to website and blog
• catalyst (discussion boards and surveys)
• not many people really look at emails, so not so many “sswall” emails
• Communicate with larger UW campus
• Being more clear for new SAC members for next year:
  • Solicit direct feedback, twice quarterly to stay consistent, using all cohort groups to make sure all classrooms are visited (because a lot of SAC members are in the same classes)
  • Setting expectations for SAC to elicit responses to ssw
  • Welcome packet/ info sheet for new SAC members
    • Include list of accomplishments/ what to expect
    • Quarterly updates for every meeting times in SAC member emails
    • Establishing and managing student groups for SSW- “Council of Student Organizations” to establish what is or is not still active (SAC responsibility)
      • Quarterly/ twice a year networking event for all student organizations to learn what everyone else is doing; space to network between groups

Bylaws Subcommittee Report: Mahogany

–          Discussed specifically laying out when people come to SAC and expectations

• How many meetings you are allowed to miss
• Restricting people joining committees
  • Evening it out- requiring SAC to be part of committees
  • Writing out all committees with brief description of each committee
    • Have committees write up 2-3 sentences of each committee (perhaps part of welcome packet)
    • Have constant/ Standard committees part of bylaws
• Making facilitating/ Minutes mandatory for SAC members
  • Set meeting dates to set expectations
• GPSS representation
  • We can influence/ learn about funding if we are on it
  • We also have no idea HOW it can affect us because we have never had representation
  • Anyone in the program- doesn’t have to be a SAC member
  • Can have proxy, but (we think) it has to be the same named person
  • Meetings: 1^st Wednesdays at 5:30 (every 4 weeks)
  • Lin: Put it as a student group?  Then we can self-nominate SSW students
  • May 30^th: RACHEL IS OUR REP!  Bagley Hall, Room 134 (near fountain)

Social Subcommittee:

–          June 1^st– perhaps at Shultzy’s: must call before hand

• Laura and Derrick are planning the social! (Shelby will be delegated to, not planningJ

Marie

–          Furniture on roof?

• Wrought iron/ locking up furniture to roof

Budget Subcommittee: Lin

• Only small requests, however, VERY short timelines!
• SWIYA making tamales for fundraiser
• Global Alliance, AS/ Day student
• Lin: funding for “special occasions”; don’t want students to plan events around meal times- should benefit SSW as a whole
• Should we have specifics/ timelines for funding?

Lin Updates:

–          Orientation!  (Laura and Shelby VERY eager- Rachel will be our mentor)

• AS- July 18^th
• Continuing students Sept 20, 21^st
  • What content over 2 days;

–          Mentor program mentoring program?

• Matches have been a challenge
  • Some work, not enough 2^nd years interested
  • Intentional events between Advanced and 1^st year students
  • Perhaps buddy system between first year/ advanced students over rather than 1^st/ 2^nd year
  • More organic matches are better or perhaps 1 2^nd year has 3-4 students
    • Specificity of personal information (#of children, etc.) uncomfortable and specificity of requests
    • Marie: suggests people’s information on website with blurb (ie. Students with children, etc.)
    • Gary: would affect overall school cohesion with mentors
    • Laura: branching international students in the mix of all students (rather than insular international student groups)
    • Group mentorship better than individual mentorship
      • Especially with int’l students: Marie- is this systemic or one on one change we as SAC can do

–              SAC office?

Can we use it for more confidential work or for the writing tutor?- all SAC says no problem!

• Sign for office hours?
• Comment/ feedback box for students

New Agenda Items: Emiko

–          Budget input from faculty council; comparable structure for student council and staff council (favor from everyone)

• SAC going to larger cohort to talk to students
  • Can also go talk about SAC input on budget

–          GPSS- Students must give more input on budgeting

Action Steps:

–          Rachel- attending GPSS meeting

–          Rachel- mentor for orientation

–          Laura and Derrick- restaurants for end of year party

–          Lin- gathering info for orientation, website testing, MSW connects

–          Laura, Glenn, Sylas, Shelby- MSW connects and orientation

First SAC meeting: Mahogany facilitator, Shelby minutes

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