UAA seeks an hourly student fiscal assistant (undergraduate or graduate). The Student Fiscal Assistant position has fiscal and operational responsibilities in support of the program activities that are part of UAA’s mission.
RESPONSIBILITIES
Fiscal/Personnel Functions:
- Prepare Ariba-based procurement transactions including payments to individuals (P2I), e-reimbursements, non-PO invoices, catalog ordering and travel expense reimbursements
- Work with program staff to coordinate collecting all paper documentation used as back-up to office purchasing
- Organize procard documentation monthly, working with procard holders to make sure documentation is complete and accurately describes purchases
- Assist fiscal staff with requesting and collecting invoices from UW departments and organizing backup documentation in UAA Admin electronic records
- Assist with cash and check handling and make deposit from outside sources as directed
- Prepare ad hoc fiscal or personnel reports as needed
- Receive, open and distribute packages for supported programs
- Mail distribution for 274 admin staff
- Other duties as assigned
MINIMUM QUALIFICATIONS:
- Meet minimum enrollment requirements for UW undergraduate or graduate student – desired but not required, background in accounting or other financial area
- Strong oral and written communication skills
- Excellent attention to detail and ability to check work for accuracy
- Comfort with, and aptitude in working with numbers
- Strong organizational skills with an ability to prioritize, multi-task and work with frequent interruption
- Proficiency with Microsoft Office products, especially Excel, SharePoint and Teams
- Excellent customer service skills manifested in an ability to interact politely and respectfully with internal customers (program staff and student employees) and external customers (other UW units and visitors)
- Comfortable working with a diverse population in groups and individually
- Dependability in attendance and in completing projects
- Ability to commit to approximately 15 hours/week during the academic year, with a possibility of similar hours extending through summer
LEARNING COMPETENCIES:
Undergraduate Academic Affairs hopes to provide student employees with a meaningful work experience. Some intended learning competencies that will be developed in this position include:
- Customer service and interpersonal skills
- Experience working in a professional environment interacting with executive staff
- Resourcefulness and the ability to synthesize information
- Time management and the ability to plan, organize and prioritize work
- Building and fostering collaborative relationships in a diverse workplace
- Knowledge of UW financial and procurement systems
- Developing skills in bookkeeping, audit, compliance and reconciliation
- Increased aptitude with Microsoft Office products
SUPERVISION:
This position will report to the Finance Director overseeing the fiscal area.
JOB HOURS AND PAY RATE:
15 -19.5 hours/week M-F, $17.27/hour
Work hours will be scheduled at times that are mutually agreeable and during the normal work hours of 8:00am-5:00pm, Monday through Friday. The schedule is based upon workload, the student’s class schedule and other academic responsibilities. Ideal candidates will be able to work through the current academic year, with the possibility of the position continuing longer. During academic breaks, hours can increase if there is a business need. Job location is in Mary Gates Hall. This position is work study eligible.
HOW TO APPLY:
Please apply via Handshake to Job # 7061706 by October 12, 2022 by 5 pm.
