Information for Researchers

How to Get Started

Notice (9/15/2026):

We are currently operating with reduced staffing, and turnaround times will be temporarily longer than usual over the next few months. We are prioritizing clinical research and time-sensitive prospective studies, but will respond to other requests as quickly as possible.

If you have a time-sensitive project or an upcoming deadline, please let us know when submitting your request, or contact our team regarding an existing request (nwbioarchival@uw.edu for archival projects and nwbiosps@uw.edu for prospective work). We will do our best to prioritize time-sensitive projects.

We appreciate your patience and understanding during this transition. We are excited about the continued growth of NWBioSpecimen and look forward to providing an even stronger level of service as our new team members come onboard.

Projects progress through several steps:

  1. Inquiry about services.
  2. Determination of project feasibility based on clinical parameters.
  3. Study registration
  4. Development of a project Statement of Work and Budget.
  5. Final applicable approvals, including Specimen Use Advisory Group prioritization.
  6. Conduct of work.
  7. Invoicing per Budget.

Get the ball rolling by CONTACTING US with a general description of your project and inquiring about our services.

Research Guides

Forms

  • Study Registration Form (REDCap) *
    • After submitting this form, a new request will be opened for the new study registration in our NWBioS inQ ticket system.
    • Note: If you have saved a copy of the old form (docx), please remove it from your systems. We will only accept registrations using the REDCap form starting on 8/25/2025.
  • Gatekeeping Agreement (Use of Data and/or Leftover Specimens) (docx) *
    • Only to be used when a gatekeeping agreement is needed prior to submitting a study registration, e.g. IRB submission requirements, or post registration for new projects under the same registration. The REDCap Study Registraiton Form link above incorporates a gatekeeping agreement in the online registration process.
  • Research Request for Pathology Services Form * 

*  These forms are intended for use by internal (UW and FHCC) users.

External Clients

A signed Goods & Services Agreement (G&SA) with University of Washington's terms in place before we can provide services to external clients. A 'boilerplate' G&SA is available upon request. Once a G&SA is in place we may provide services for multiple and ongoing requests/SOWs.

Researcher Menu