NWB Researcher Portal
The NWB Researcher Portal provides a list of registered studies associated with your UW NetID and links to open study-specific dashboards. The dashboards bring together information from several NWB, laboratory, and finance systems, and are intended as a reference tool rather than a replacement for the underlying source systems.
After signing in, you will see a list of the studies registered with NWBioSpecimen for which your UW NetID is recorded as an affiliated study personnel. Access to an individual study dashboard is restricted to personnel linked to the study in our database. These contacts are typically recorded during the study's registration process, but may be updated at any time (please see instructions below).
Access and UW NetID
The portal uses UW NetID authentication.
If you work at Fred Hutch and do not already have a UW NetID, UW provides a Fred Hutch identity-verification process for creating one. Create your UW NetID through UW Identity.
If you already have a UW NetID, please use your existing personal UW NetID rather than creating another one.
Once you have a UW NetID, please send it to NWBioSpecimen (nwbios@uw.edu) so we can make sure it’s recorded in our database.
What you can find in the portal and dashboards
The Researcher Portal lists the NWBioSpecimen studies associated with your account and provides study information such as the NWB Study ID, RG number, study title, principal investigator, status, and a link to the study dashboard.
Depending on the data available for a study, the dashboard may include:
- A snapshot of the study's information such as title, RG#, protocol #, and a list of study personnel we have on file.
- Invoice, NWBio request/ticket numbers, and payment reference numbers (for example, UW Workday ISD/CI numbers to help with reconciliation).
- Summaries of invoices and charges, and charges that are pending internal review but have not yet been compiled into an invoice.
- Itemized services associated with an invoice, including prospectively collected biospecimen information, pathology laboratory and archival pathology services, and invoiced amounts per line item.
The dashboard information is de-identified. Identifiers are not distributed through this reporting system.
Dashboard data and important caveats
These dashboards are custom reports assembled from information maintained across multiple database systems rather than from a single source. NWB uses automated processes to merge, summarize, and publish this information into the study dashboards. The dashboards are updated on a scheduled basis, so they should be viewed as a convenient consolidated reporting layer rather than the authoritative source.
Because the dashboard combines information from multiple systems, some information may be incomplete, delayed, or occasionally inaccurate. In particular:
- The dashboard can only display information that has been recorded in, imported from, or shared back from the relevant source systems.
- Some information requires manual data entry and may contain errors.
- Final invoice or transaction references may not always be available to NWBio, particularly if the final billing method changes later in the process.
- Historical information may be incomplete where older laboratory or finance systems are no longer part of the current reporting workflow.
- A single NWBio request/ticket may be billed across more than one invoice, and a single invoice may contain charges associated with more than one request/ticket. Invoices are created periodically from completed services ready to proceed through invoicing and consolidated into a single invoice per study.
For these reasons, please contact us if something in the dashboard does not match your records so that we can check the source data systems.
Updating your study information
Please review the study information and contacts shown in the portal/dashboard periodically. Study personnel, billing contacts, roles, titles, and other study information can change over time, and keeping this information current also helps ensure that the appropriate people retain access.
If information is incorrect or needs to be updated, please email nwbios@uw.edu with:
- Your NWB Study ID and/or RG number.
- A brief description of the information that needs to be changed.
- Updated study/contact information.
- For a new contact who needs dashboard access, the person's name, study role, and UW NetID.