Medical Student Rotations at Seattle Children's

Welcome to Your Rotation at Seattle Children’s Hospital

On this website, you will find information about what to expect before your time at SCH starts, first day instructions and general information about badges, parking and computer access. We hope you find it useful!

COVID-19, PPE and Medical Students at SCH

If you are experiencing any COVID-19 symptoms or have experienced a possible or known exposure, please follow the procedures that can be accessed at https://education.uwmedicine.org/. This link will direct you to specific instructions for COVID-19 Exposure/Symptoms/Diagnosis Procedures. If you have any questions that are not addressed by the procedures outlined through this link, please contact Dr. Raye Maestas at adminsa@uw.edu. Please include the Seattle Pediatric Medical Student Program (medical.students@seattlechildrens.org) in your communications.  

For the safety of the students, our patients and caregivers, as well as our care teams, Seattle Children’s is applying the following guidelines for all students on campus:

  • Individual screening occurs at all entrances. Any student with an elevated temperature or positive identification of symptoms will be sent home.
  • Students must maintain social distancing to the highest degree possible.
  • Students will wear appropriate PPE at all times.
  • Students will be issued a face shield and CAPR shield as a part of the sign-in and badging process at Seattle Children’s. DON’T LOSE THEM! You will only be issue one!
  • Students will be required to adhere to universal masking principles while on site. Seattle Children’s will provide appropriate masks for students.

What to Expect Before the Start of Your Time at SCH

Four to six weeks prior to your start date, the SCH Medical Student Office will send students an email requesting personal identification information. This information is required and is used to check students in to the Human Resources Department systems. Please respond to this request for information in a timely manner.

Two to three weeks prior to your start date, the SCH Medical Student Office will send you an email with the following information:

  • Day and time of your sign-in appointment (usually, but not always, the first day of your rotation)
  • If required, instructions on how to access and complete web-based training for the EMR.

Failure to report to the Medical Student Office before seeing your preceptor/attending/resident, etc. will result in disciplinary action.

What to Expect on Your First Day at SCH

In accordance with recommendations from the Centers for Disease Control and Prevention (CDC) and Public Health–Seattle & King County, Seattle Children’s has implemented universal masking. Hospital-issued masks are required in clinical areas, including hallways, team rooms and patient rooms in those areas. Cloth masks are only allowed in non-clinical areas.

When you come to the hospital, you can expect to be screened for a list of symptoms AND have your temperature taken. Please be patient and plan ahead as sometimes the screening lines can get long.

You can help us keep everyone safe and healthy by practicing safe social-distancing during sign-in, badging and orientation. Our office continues to work very hard to make this process efficient and with as little contact as possible.

Your rotation at Children’s starts in the Graduate Medical Education/Medical Student Office at Seattle Children’s, 4800 Sand Point Way NE, Seattle WA, room OC.7.830.

  1. Park in visitor parking Lot 1 or 2
  2. Walk across Penny Drive to the River 3 Entrance to be screened
    • You will not be permitted to enter the building if you have not been cleared. If you have a fever, cough, sore throat, difficulty breathing, muscle aches/headache, abdominal discomfort, vomiting or diarrhea just prior to your rotation, please call the Seattle Children’s COVID hotline at 206-987-0360 to receive further instructions.
    • You will need to provide your name to the staff at the door.
  3. Check in with the security desk for a visitor sticker. It will help to show your orientation information email from the Medical Student Office.
  4. Proceed to the GME Office on Ocean 7.

When you arrive at the GME/Medical Student Office, you will complete sign-in paperwork and be issued an SCH photo ID badge. If necessary, you will be asked to complete any outstanding web-based training modules.

Once you have completed any required web-based training and the sign-in and badging process, you will be released to your rotation.

NOTE: After your first day, you will be required to complete an online attestation that you have not experienced symptoms of COVID-19. You can find full information below.

Required Daily Attestation

One of the requirements of helping Seattle Children’s maintain a healthy workforce is to attest each day you are on-site that you have not experience symptoms of COVID-19 during the previous 72 hours. To that end, Seattle Children’s mandates daily attestations via a web form/app. Please review the PDF linked here and let the Medical Student Office know if you have any questions.

Thank you for adhering to this requirement and helping us keep our workforce safe and healthy during this pandemic.

Medical Student Parking at SCH and Transportation Info

Parking Information:

On the day of orientation (or the day you sign-in) only, you may park on the SCH Campus in Lot 1 or 2. After the day you sign-in, you will park off-site. Medical students park for free at the Magnuson Parking Lot and use the SCH shuttle for transportation between the parking lot and the hospital. The current shuttle schedule is here.

Directions: From Sand Point Way, NE, turn into Magnuson Park at the NE 65th St entrance. Park in the lot located across from the Western Fisheries Research Center. Here’s a map.

If your schedule requires you to be at the hospital before 5:22AM or on a weekend day, you may park on campus in Lot 3 or Lot 4. You will need your badge to get in and out of these lots. The first shuttle leaves Magnuson at 5:19AM on weekdays.
If your schedule requires you to be at the hospital after 9:05PM, you may park on campus in Lot 3 or Lot 4 after 1:30PM. You will need to move your car from Magnuson to SCH Lot 3 or Lot 4.

DO NOT park in the neighborhoods around Children’s.

Failure to comply with the parking rules will get you ticketed or towed.

NOTICE: You are required to turn in your SCH badge at the end of your rotation but will still be allowed to ride the shuttle to get to your car. Let the driver know that you finished your rotation and returned your badge to the GME office as required.

Shuttles and Buses:

SCH has shuttles that run from the University District (Purple Line) and the UW Light Rail Station (Gold Line). Here is a link to those SCH shuttle schedules. Medical students can ride these shuttles free of charge after they have been issued an SCH badge by the Medical Student Office. Other shuttle options include the UW Health Sciences Express Shuttle, Seattle Cancer Care Alliance (SCCA) Shuttle and the UW/Fred Hutch South Lake Union Shuttle. You can find all of those shuttle schedules and information here.  Finally, the hospital is served directly by five King Country Metro bus routes: #25, #31, #32, #65, and #75.

Biking Information:

SCH is a bike-friendly workplace and medical students are welcome and encouraged to ride to the hospital. You can find useful information about getting from the mixed-use Burke-Gilman Trail to the hospital, bike parking and locker room locations here.

Badge Information

Badges
Medical students are issued SCH badges by the GME Office at sign-in/orientation. The badge will be valid for the duration of the medical student’s rotation and must be returned at the end of the rotation (see Returning Badges below). Medical students at SCH for a number of rotations will need to have their badge renewed for each rotation. Medical students are expected to wear their SCH issued badge at all times while on campus. The badge must be worn visibly and above the waist.

Badge Access
Badges issued by the SCH GME Medical Student Office provide electronic access to the hospital. This includes access to employee doors, general access stairwells and locker rooms. Locker room badge access is set by the gender associated with your badge. Please contact the Medical Student Office if you have any questions about the access on your badge.

Badges and Social Media
The Children’s badge is a security measure that helps us identify people who work and volunteer at Children’s. Posting or sharing a photo of the badge to social media sites like Facebook, Twitter and Instagram makes it easy to duplicate the badge and create a security risk.  Do not post photos of your badge on social media. Do not take photos of your badge.

Visitor’s Badge
On the first day of their rotation the medical student will need to stop at an Entrance Coordinator desk to get a Visitor’s Badge. This will allow the medical student to go to the GME Office to sign-in and get their badge. A Visitor’s Badge does not permit the medical student to engage in patient care.

Lost or Forgotten Badges
If a medical student forgets or loses their badge, they must report immediately to the Graduate Medical Education Office to be issued a new badge. Medical students are not permitted to report their clinic duties with a Visitor’s Badge or Temporary, even one issued by an SCH Entrance Coordinator. must get a Temporary Staff Badge from an Entrance Coordinator.

Returning Badges & Pagers

In order to enhance security, reduce costs, and to recycle the working part of your badge, the SCH GME Office requires that all medical students return their badges and pagers to the SCH GME Office at the end of each rotation. Badge access is terminated at midnight of the printed date on the front of each badge (generally 24 hours after a rotation ends). The GME Office will issue a new badge if/when you return for another rotation at SCH.

The GME Office is staffed only for scheduled orientations and sign-ins.

Please use the GME Office Badge/Pager Return drop box across from the Pelican elevators, just around the corner from the GME Office. DO NOT RETURN PAGERS OR BADGES TO ANYWHERE OTHER THAN THIS DROP BOX.

Seattle Children’s Graduate and Medical Student Education Office Policies & Procedures

Prior to the start of your rotation, please review the Policies and Procedures document linked here.

Conferences at SCH

As of Spring 2021, all conferences at SCH are held remotely.

Here’s how to access them:

Patient Care Clerkship Didactics/Problem Set Exercises (see your schedule for dates and times)

https://washington.zoom.us/j/92862206806

Meeting ID: 928 6220 6806

12:30-1:30P Resident and Student Conference (Monday through Friday):

https://us02web.zoom.us/j/2069871834?pwd=YS9adERYcnYvZFVyYjJFR3Vsb2dOUT09

Meeting ID: 206 987 1834

Password: uwpeds

SCH Grand Rounds (Thursday ONLY)

Webex meeting info is here.

White Coats, Personal Appearance and Dress Code

White coats are not required at SCH. However, your attending may have a preference so make sure that you have it in Seattle with you. In addition, please read the SCH Personal Appearance & Dress Code for all medical trainees at SCH here. If you have any questions, please ask.

HIPAA Reminder

Medical students are not allowed to take any medical records or anything with patient information out of the hospital.  This includes but is not limited to patient medical records, H&Ps with identifying information, patient sign-outs, or records from other hospitals.  If you have been given access to the EMR, remember that you are legally only allowed to access the patient information for patients in your direct care.  If you have any doubts or questions, please call the Medical Student Office at 206-987-2008.

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