Student hourly assistant position at the School of Social Work – apply by March 20th

Hourly administrative assistant

School of Social Work

Job posting ID is 124026

Specific Duties

Act as a main contact for all incoming visitors and employees to the School of Social Work Dean’s office.  Answer incoming calls; respond to email messages; greet visitors; sort and distribute incoming and outgoing mail; and maintain a professional environment for communal business use.

Maintain accurate record keeping/filing systems for fiscal records that pertain to the School’s main programmatic operating budget, all equipment inventory and insurance systems, space management systems, and various facilities systems including classroom scheduling, and records management.

Unlock and lock all main entrances, large conference rooms and hallways in conjunction with business hours in order to maintain a safe working environment for all community members.

Liaise with UW Custodial Services and Physical Plant on any facilities needs that arise during business hours within the School of Social Work premises including interior and exterior spaces.

Coordinate use of conference and multi-use facilities for both School of Social Work and community using Microsoft Outlook. Create invoices for reservations of conference spaces. Ensure facilities are in operable condition.

Maintain UW sanctioned practices that ensure proper security regarding distribution of petty cash checks, UW payroll, UW reimbursement, budget barcodes and parking passes.

Distribute keys to employees. Coordinate and maintain records for office keys in inventory log system.

Check in items from online purchase requisitions and e-Procurement orders. Create UPS Shipping Labels and manage UPS receipts.

Perform special projects and other duties as assigned.

Minimum Qualifications

High School diploma and minimum of 2 years post high school education

A minimum of two years experience in an administrative setting demonstrating increasing responsibility in office, clerical, or general administrative work.

Experience with general hardware and software including Microsoft Word, Excel, Outlook, and Powerpoint; general copier and fax machine usage

Desired Qualifications:

Proven ability to organize, multi-task, delegate, and prioritize competing priorities among administrative and financial duties.  Excellent written and verbal communication skills.  Ability to provide excellent and consistent customer service in a constantly changing environment.  Must be a self-starter and have the ability to self-direct.

Experience with UW systems including: PAS, HEPPS, FIN, e-Procurement, procard/CTA reconciliation system, OASIS, OPUS, My Financial Desktop, UW Tracker, UW SIMS.  Knowledgeable of UW website for forms location and to find UW policies and procedures when needed for verification.

Previous experience within a higher education setting

Ability to lift upwards of 20 lbs.

Pay commensurate with experience.

Apply through HuskyJobs portal at: https://careers.uw.edu/companies/

Questions?  Contact Desi at 206-221-7441.

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