Printing documents

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Otobase allows you to print documents created in 4D Write. You can print a single document you have created, such as a memo. You can also merge data within Otobase with a document such as a letter, which is often called a mail merge. Merging data allows you to print the same document for a large number of subjects.

To print a single document from 4D Write that does not have to be merged with database information, simply choose File > Print. If you are printing documents that contain subject information from the database, there are a number of choices. The menu item Reports > Print Any Document has a different context depending on which form it is accessed from. If the Home Window or the Subject List form is displayed, you can print documents that include data from any of the database records. You can load a previously saved document or create a new one.

Note: You cannot edit a previously saved file from this window. To do so, see Editing documents.

To print a document that includes data related to any subject

From the Home Window or Subject List select Reports > Print Any Document to open the Search form.
Search for a set of records to include in the report.
Drag the selected set of files on Drop Print Set and the Print Document form opens.

Select File > Print or File > Print Merge from 4DWrite's menu bar on the form.
See the 4DWrite manual for further details.

To print a document about a specific subject

From the Subject Studies form select Reports > Print Any Document to open 4D Write.
Select Document Record List.
Choose a document and click Select.
To print the document, Select File > Print or File > Print Merge from 4DWrite's menu bar on the form.

Note: Any document without embedded data fields, or with data fields from the Subject table only, will print correctly. If you need to print a document that includes data fields from other tables, select the Reports > Print Any Document from the Home Window or Subject List form in order to select the proper related records.

Related topics

Selecting data for export

Selecting format for export

Exporting the data

Printing reminders and related forms

Printing referrals