Pratt Auction Volunteer/Reservation Coordinator

Pratt Fine Arts Center seeks a Volunteer and Reservation Coordinator for their 2017 auction!

Responsibilities Include:
• Maintain and update a database with contact information for 100 volunteers.
• Coordinate all the details of volunteer shifts. Recruit volunteers for all shifts (using Pratt’s database of contacts), communicate and confirm with volunteers in advance of the event.
• Supervise volunteer teams during set-up, during the auction events, and during load-out and clean-up.
• Wrap-up after the event by updating volunteer jobs and contact information in the organizational database.
• Manage guest reservations and gifts in lieu in Auction Tracker database
• Assist with acknowledgment mailing (post auction)
• Additional responsibilities, as needed

Minimum Qualifications Include:
• Strong interest in local arts sector, particularly non-profit arts organizations
• Some experience working, studying or volunteering in arts or nonprofit organizations
• Proficient computer skills including knowledge of Excel and other MS software
• Excellent organizational skills and attention to detail, with a proven ability to meet deadlines
• Excellent written and oral communication skills
• A patient, positive, clear and assertive communication style via phone, email, and in person
• Leadership experience, especially leading a team in a chaotic environment
• Knowledge of Auction Tracker is helpful but not mandatory (on-site training will be provided for Pratt’s auction software program)
• Essential to possess a sense of humor and a cheerful disposition

How to Apply

Please email your resume & letter of interest to:
Laura Hammarlund
Development Director
Deadline: open until filled

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