Accessible Instructional Materials

Introduction

DRS will partner with instructors to provide accessible materials to students with print disabilities. Students with print disabilities may have the following accommodations:

  • Accessible Instructional Materials: Students with print disabilities require textbooks, coursepacks, handouts, articles, etc. to be converted into an accessible text such as audio version or electronic version. Students may use adaptive computer software to read, e.g., enlargement software, screen reading software, Braille display software.
  • Large print materials
  • Braille
  • Library reserves: Students should be permitted to check out library reserve materials for longer periods of time than usual.  We suggest an allowance of double time for checkout.  In some cases, instructors have loaned personal copies of the required readings to students for a few days.

Conversion of material may take up to 4 weeks depending on the length of the text, the quality of the source materials, the desired product, cooperation of outside partners, and the technical nature of the content. For example, specialized editing may be required to correctly edit the electronically converted text, especially when there are complex formats, specialized words, scientific equations and any type of illustrations, e.g., graphs, charts, pictures, etc… It is helpful when instructors submit their Coursebook Requests to the UW Bookstore in a timely manner.

Action Steps for Instructors

Please complete the items below that are applicable to your course

  •  Add DRS to your course’s Learning Management System (Catalyst, Canvas, Blackboard) so DRS can gain access to electronic files. Contact the Accessible Text and Technology Manager for instructions about how to best include DRS.
    • If you are not using a Learning Management System to distribute electronic files to the class, please provide DRS with an electronic copy with the course name in the correspondence.
  • Provide the class syllabus to the student and DRS prior to the start of the quarter. The syllabus should list all required texts and reading materials for the course, as well as the reading order and due dates. When selecting the required texts, consider texts which are available in both electronic versions and paper as this provides greater access to some students who have a print disability.
    • If it is not possible to have a complete course syllabus prepared prior to the start of the quarter, please provide the student and DRS with the reading assignments and associated due dates for at least the first two to three weeks of class.
  • Communicate supplementary (not required) materials to DRS in advance.
  • If you are providing handouts to the class that have not previously been submitted to DRS for large printing, student(s) will need them in large print format either prior to or in the class so that the student can have access to the material along with the other students. Due to the time constraints, you may be able to provide the electronic version to the student so they can use software to enlarge it or you will need to large print the materials yourself by either printing them in a larger font – usually 14 point – or by enlarging them by using the enlarging feature on a copy machine (usually enlarging by 135% is sufficient).  This will require conversion from 8 1/2 x 11 size paper to 11 x 17 paper.

DRS is a resource for these accommodations. Please feel free to contact us for any questions.

 

Resources

LD Resources Foundation

This foundation was created to assist college students and adults with LD/ADHD by granting assistive technology awards to further their educational and vocational needs.

Screen Magnification Systems

Screen Readers

Reading and Writing

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