Alternative Testing Services for Faculty

Introduction

Many students registered with DRS require testing accommodations. Some common accommodations include:

  • Extra time: 1.5x or 2x
  • Use of a computer for typing
  • A private room
  • A reduced distraction environment

As a faculty member, you have two routes to provide testing accommodations. The first option is to arrange for testing accommodations in your department/classroom.  Please consider this option especially if:

  • The class does not meet during Testing Center hours, and you are uncomfortable with the student taking the test at an alternate time
  • You and your student would like to be able to easily communicate about questions and clarifications during the test

If you have any questions about how to adequately accommodate your students for in-department testing, DRS is always happy to consult and be a resource.

The second option is to arrange for DRS to accommodate the student in the Testing Center.  A student may take some or all of their tests/quizzes in the Testing Center.

Testing in the DRS Testing Center

What to expect from the Testing Center

Exam Start Times

When students schedule exams, DRS checks that the exam start time is within the parameters of the Testing Contract. If the student’s request does not match the contract, the student is contacted and asked to reschedule, or to provide written indication from the professor that the change has been approved.

15-Minute Grace Policy

Students are expected to show up at DRS and begin their test on time. DRS does allow a 15-minute grace policy, in acknowledgement that the DRS office may be further for a student than the normal class and may take more time to get to.

After the 15-minute grace period has expired, students begin to forfeit their test time just as if they were to arrive to an in-class test late. If a student arrives after the class has begun the exam, DRS may contact the professor for approval to administer the exam before doing so.

Time-keeping During Exams

DRS does not alert students when their testing time has expired. When students begin a test in DRS, they are notified of their calculated end time and reminded that it is their responsibility to keep track of their time. DRS does offer personal timers and clocks, which students may use, if they wish, to help with timekeeping.

How to arrange for Testing Center use:

Complete the DRS Testing Contract Online (formerly known as the Gold Form)

The student will not be able to schedule exams with the Testing Center until the Testing Contract has been submitted.

When one of your students requests disability accommodations, you will be emailed a Faculty Notification Letter from DRS. If the student requires testing accommodations, then the testing section of the letter will contain  a link to the testing contract.  Once you complete the testing contract, it will automatically be applied for any other students requesting testing accommodations for your class. The link will be included in every Faculty Notification Letter, but you need only complete the contract once per SLN number.

**This means that if you have a class that includes one lecture and two different quiz sections, there will be 3 contracts**

What To Do with Multiple Contracts for One Class?

Once the first contract has been submitted it will automatically applied to any other students who request testing accommodations for your class. If you have made special arrangements with a student that are not indicated on the class contract, please contact DRS to modify that student’s contract.

Scheduling Exams

Students are responsible to schedule exams through their myDRS account. With every exam request, they are required to agree that they have scheduled exams according to the syllabus or Testing Contract specifications. To ensure that you are aware of when students have scheduled exams, you will be sent an automatic notice of the date and time of each exam scheduled.

Deliver/Upload the Exam

We ask that exams arrive at DRS at least 24 hours ahead of time. The methods include:

  • Upload to myDRS (suggested method):  2 days before the test, you will receive a reminder email that will include a link to our secure server. By clicking on the link and uploading the exam, you send it directly to DRS.
  • Professor/TA Delivery:  deliver a hard copy to DRS in Mary Gates Hall, 011.
  • Email:  send test as a word document or pdf to drstest@uw.edu.
  • Student delivery:  give exam to student in a signed and sealed envelope to be taken directly to DRS. Be aware that this may not be a suitable option for students who have  mobility impairments or limited time between classes. Please speak with the student to determine if this method is a viable option.

Exam Returns

You may select one of the following methods for exam returns:

  • Email: DRS will scan and email completed exams.
  • Prof/TA pick up:  DRS will hold the completed exam for you to pick up.
  • Student return: . Student will return exam to your office or mailbox in a signed and sealed envelope. Be aware that this may not be a suitable option for students who have  mobility impairments or limited time between classes. Please speak with the student to determine if this method is a viable option.

Common Questions

What automatic notifications will DRS send me?

DRS strives to close communication gaps between faculty and our office in regards to testing. myDRS will send you automatic notifications for the following scenarios:

  • A student schedules a new exam
  • A student modifies a scheduled exam
  • 2 days prior to a scheduled exam: a reminder to deliver the test to DRS, or upload to myDRS

If you would like these notifications sent to a TA as well as yourself, please email drstest@uw.edu and let us know!

 

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