Documentation Guidelines

The Disability Resources for Students (DRS) office requires students to provide documentation from a qualified professional that describes the disability and its impact on the student’s academic experiences as part of the process to establish services at the UW. This documentation serves two purposes:

  • to establish that the student is eligible for protection against discrimination due to a disability
  • to augment information from the student regarding the nature and impact of the disability for understanding how university courses, systems and facilities may present access barriers, thus establishing support for reasonable accommodation (auxiliary aids and services)

Documentation needs to include:

  • A diagnosis of your disability/health condition
  • Description of the current impact/limitations from the disability/health condition with specific focus on what you would need as a student in the educational and/or housing environment
  • If the disability/health condition is permanent or temporary? If temporary information on the needed duration of accommodations and timeline for re/new evaluation of the disability/health condition.

Documentation can be, but not limited to*:

*When meeting with students during the Access Planning Meeting DRS Counselors will inform students if more documentation information is needed based on the nature of the accommodation request.

DRS Documentation Guidelines

To help you determine what documentation DRS is looking for, separate documentation guidelines have been created to better identify the kind of information our office needs effectively help students.

Type Policy Examples (not limited to)
Learning Documentation Guidelines for a Learning Disability Auditory Processing Disorder, Dyscalculia, Dysgraphia, Dyslexia, Dysphasia/Aphasia, Dyspraxia (Sensory Integration Disorder), Visual Processing Disorder
Psychological Documentation Guidelines for a Psychological Disability Alzheimer’s disease, Bipolar disorder, Communication disorders, Depression, Phobias, Post-traumatic stress disorder, Social anxiety disorder
Attention-Deficit/Hyperactivity Disorder (ADHD) Documentation Guidelines for ADHD ADHD
Health Conditions Documentation Guidelines for Health or Sensory Disabilities AIDS/HIV, Back Conditions, Cancer, Cerebral Palsy, Chronic Fatigue, Diabetes, Epilepsy, Fibromyalgia, Lupus, Migraines, Multiple Sclerosis, Muscular Dystrophy, Parkinson’s Disease
Traumatic Brain Injuries Documentation Guidelines for Traumatic Brain Injuries Head injury/trauma to brain from external or internal forces.


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