Disability Resources for Students

Documentation Guidelines

The Disability Resources for Students (DRS) office requires students seeking services to provide documentation from a qualified healthcare professional that describes the disability and/or health condition as well as shares the functional  impact on the student’s academic experiences. Below is information for the University of Washington only other colleges or testing agencies will have different guidelines or requirements. At the University of Washington documentation serves three purposes:

  • To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
  • To supplement information from the student regarding the impact of the disability.
  • To inform the development of reasonable accommodation (auxiliary aids and services) designed to facilitate equal access to University environments on a case-by-case basis.

Documentation needs to include:

  • A diagnosis of the disability/health condition
  • A description of the current impact/limitations of the disability/health condition with specific focus on barriers to the educational and/or housing environment
  • A discussion of whether the disability/health condition is permanent or temporary
    • If temporary, please provide information on the expected duration of the disability/health condition and timeline for re-evaluation

Documentation needs be from a qualified healthcare provider and include:

  • Contact information
  • License number
  • Signature or electronic signature

Documentation needs to be submitted in one of the following formats:

Additional Guidelines for Specific Disabilities

Type Policy Examples (not limited to)
Learning Disability Documentation Guidelines for a Learning Disability Auditory Processing Disorder, Dyscalculia, Dysgraphia, Dyslexia, Dysphasia/Aphasia, Dyspraxia (Sensory Integration Disorder), Visual Processing Disorder
Psychological Documentation Guidelines for a Psychological Disability Alzheimer’s disease, Bipolar disorder, Communication disorders, Depression, Phobias, Post-traumatic stress disorder, Social anxiety disorder
Attention-Deficit/Hyperactivity Disorder (ADHD) Documentation Guidelines for ADHD ADHD
Health Conditions or Sensory Disabilities Documentation Guidelines for Health or Sensory Disabilities AIDS/HIV, Back Conditions, Cancer, Cerebral Palsy, Chronic Fatigue, Diabetes, Epilepsy, Fibromyalgia, Lupus, Migraines, Multiple Sclerosis, Muscular Dystrophy, Parkinson’s Disease
Traumatic Brain Injuries Documentation Guidelines for Traumatic Brain Injuries Head injury/trauma to brain from external or internal forces.

What to do if your existing documentation does not meet the above guidelines?

Students are encouraged to submit what they have for review by a DRS counselor.  Provisional accommodations may be established, while additional documentation is being obtained.  If additional documentation is needed, the DRS counselor can work with the student and diagnostician to clarify what information is needed, and a list of service providers who may be of assistance.

What to do if you do not have documentation?

Students who do not have documentation are encouraged to schedule a meeting with a DRS counselor to learn more about relevant assessments, and where to obtain them.  DRS counselors are glad to offer advice on what assessments may be helpful.