Disability Resources for Students
- 1 Overview
- 2 Guidelines for Specific Disabilities
- 3 Frequently Asked Questions
- 3.1 Where should my documentation be submitted?
- 3.2 What if my existing documentation does not meet the above guidelines?
- 3.3 What if I do not have any documentation for my disability and/or health condition?
- 3.4 Where can I get documentation for a learning disability or traumatic brain injury?
- 3.5 What is the privacy requirement for health information provided to DRS?
The Disability Resources for Students (DRS) office requires students seeking services to provide documentation from a qualified healthcare professional that describes the disability and/or health condition and that shares the functional impact on the student’s academic experiences. Below is information for the University of Washington Seattle (UW) only. Other colleges or testing agencies will have their own guidelines or requirements.
Documentation serves three purposes:
- To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
- To supplement information from the student regarding the impact of the disability.
- To inform the development of reasonable accommodation (auxiliary aids and services) designed to facilitate equal access to UW environments on a case-by-case basis.
Documentation needs to include:
- A diagnosis of the disability/health condition
- A description of the current impact/limitations of the disability/health condition with specific focus on barriers to the educational and/or housing environment
- A discussion of whether the disability/health condition is permanent or temporary
- If temporary, please provide information on the expected duration of the disability/health condition and timeline for re-evaluation.
Documentation needs be from a qualified healthcare provider and include:
- Contact information
- License number
- Signature or electronic signature
Documentation may be submitted in, but is not limited to, one of the following formats:
- DRS Healthcare Provider Form (except for learning disabilities and traumatic brain injuries)
- Qualified providers professional letterhead
- Official visit summary, such as emergency department discharge papers
- Neuropsychological assessment
Guidelines for Specific Disabilities
- Documentation for a Learning Disability
- Documentation for a Psychological Disability
- Documentation for ADHD
- Documentation for Health Conditions
- Documentation for a Traumatic Brain Injury
Frequently Asked Questions
Where should my documentation be submitted?
Students can submit documentation directly to their myDRS application, or students or their health care providers can email it to firstname.lastname@example.org, fax it to 206-616-8379, or drop it off in-person to DRS in Mary Gates Hall 011.
What if my existing documentation does not meet the above guidelines?
Students are encouraged to submit what they have for review by a DRS counselor. Provisional accommodations may be established while additional documentation is being obtained. If additional documentation is needed the DRS counselor can work with the student and diagnostician to clarify what information is needed. If the student does not currently have a health care provider that can update documentation the DRS counselor can help the student identify local providers who may be of assistance.
What if I do not have any documentation for my disability and/or health condition?
Students who do not have documentation are encouraged to schedule a meeting with a DRS counselor to learn more about relevant assessments and where to obtain them. DRS counselors are glad to offer advice on what assessments may be helpful.
Where can I get documentation for a learning disability or traumatic brain injury?
When working with any diagnostician, keep in mind that the UW does have specific requirements regarding the qualifications of diagnosticians and the type of diagnostic testing to be done. Please refer to the DRS website for a copy of the Documentation Guidelines for Learning Disabilities or Documentation for a Traumatic Brain Injury prior to seeking your assessment. We recommend that you share these guidelines with your diagnostician before initiating the evaluation.
What is the privacy requirement for health information provided to DRS?
All information and documentation submitted to the DRS office is kept separate from an academic record and is considered private under the Family Education Rights and Privacy Act (FERPA). HIPPA privacy and confidentiality guides do not apply to documents submitted to DRS for they are not being used for treatment. Under FERPA guidelines DRS can not guarantee complete confidentiality as they may be times when sharing some information with other UW staff/faculty is necessary in the facilitation of the accommodation process.