Reporting

The reporting requirements, and applicable rules and guideline for University Transportation Centers (UTCs) are outlined in “Grant Deliverables and Reporting” and “Grant Provisions” and all funded PIs are required to familiarize themselves with these documents. All investigators receiving research funding from PacTrans must also adhere to the “USDOT Public Access Plan.” To learn more about several important aspects of public access see our Public Access page. The following graphic summarizes those requirements.

PacTrans is required to submit to the Office of the Assistant Secretary for Technology and Research (OST-R) Grant Administrator a Semi Annual Progress Report (SAPR) twice a year. UTCs are required to post their SAPRs on their websites. Additionally, PacTrans will submit on an annual basis a “Recipient Share Report” as well as a “Performance Indicators Report.” All three reports will include inputs from all seven PacTrans consortium partner universities.

Semi-Annual Reporting:  All research projects have semi-annual reporting periods.  Principal Investigators are required to report project progress and expenditures on a semi-annual basis.

Technology Transfer Plan on Research Outcome:  To facilitate technology transfer, at least one deliverable should be designed for technology transfer.  It could be a video, website or a presentation file.  Technical report can not serve for this purpose.

The following templates will be used by all funded PIs for reporting as outlined in the award letter to comply with PacTrans OST-R reporting deliverables:

  1. Research Progress Performance Report – downloadable word doc version
  2. Budget Activity Report Template
  3. PacTrans Project Report Template – ***new***
  4. No Cost Extension Request Form

Any time you publish a journal article, conference paper, or other manuscript that is based off PacTrans funded research, you are required to acknowledge both PacTrans and the USDOT for our respective contributions. Here is some standard language that can be used:

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The Grant # will depend on which of our UTC grants your research was funded by (if you are not aware of which center your research was funded under please contact your institution’s associate director). They are as follows:

  • PacTrans Center 1 (SAFETY-LU): DTRT12-G-UTC10
  • PacTrans Center 2 (MAP-21): DTRT13-G-UTC40
  • PacTrans Center 3 (FAST Act): 69A3551747110

 

Summary of Target Dates For Funded Proposals

ITEM DATES
Signed Statement of Agreement See date indicated in the award letter
Letters of Match Commitment See date indicated in the award letter
Center 3 (FAST Act) Year 1 Projects Performance Period 8/16/2017 – 8/15/2019
Center 3 (FAST Act) Year 2 Projects Performance Period 8/16/2018 – 8/15/2020
Center 3 (FAST Act) Year 3 Projects Performance Period 8/16/2019 – 8/15/2021
Research Progress Performance Reports Due to PacTrans April 10th, October 10th and on project end date
No Cost Extension Request should be made 60 days prior to project end date
Draft Final Project Report Due to PacTrans two months before project end date or approved completion date
Final Project Report and Final Project Data Set w/ Metadata Worksheet Due to PacTrans one month before project end date or approved completion date
Other Deliverable Including Seminar/Webinar* Due to PacTrans at project end date

*New seminar/webinar requirement for Center 3 (FAST Act) Year 3 and later