GEMS Blog for Advisors

December 14, 2017

Admissions Updates

To better assist you during this admission season, we have implemented some recent changes: We increased the file size for recommendation letters from 500KB to 2MB (This is the same file size allowed for transcripts and visa request forms.) We added information about transcript requirements for enrolling students (see “Degree” section on Understanding the Application Process)….

November 16, 2017

Planning for Autumn Quarter 2017 Graduation

Because many faculty and advisors take time off and travel during the holiday season, we ask departments to plan ahead to ensure a successful and timely graduation for students graduating in December. Grades are due from faculty on Tuesday, December 19, and the department should submit degree recommendations no later than December 20. Students must…

October 16, 2017

Admission disruptions due to recent natural disasters

Due to the recent and numerous major natural disasters (e.g., Hurricane disruption in Puerto Rico, the Caribbean and Coastal states, earthquake in Mexico City), a number of applicants’ family and friends have reached out to the Graduate School asking for extensions to our admission application deadlines. You are probably aware that, at least in Puerto…

September 29, 2017

2017-18 Dates & Deadlines and GRWF Updates

We have updated our Dates and Deadlines page for the next academic year, Autumn 2017 – Summer 2018. Advisors and students are encouraged to review this page at least once per quarter. Clarifying information about the Graduate Registration Waiver Fee (GRWF) has been added to the relevant deadlines — for example, the December 29 GRWF…

August 18, 2017

Summer Quarter 2017 Graduation: Submit Candidacy & Degree Recommendations

These are reminders for you that will assist GEMS in providing a quick and successful graduation for your students for Summer Quarter 2017. Students must have completed all degree requirements on or before August 18, 2017. Before you recommend graduation in MyGrad (by Wednesday, August 23 at 5 p.m.), please ensure the following steps have…

August 17, 2017

ROSE Form Discontinued

After discussion with the UW Registrar, GEMS has agreed that the Required Off-Site Education Approval (R.O.S.E.) process will no longer be used as of the 2017-2018 academic year. The link has been removed from our Graduate School forms page. Students who are officially on-leave for reasons related to their educational study should refer to Graduate…

May 2, 2017

Application Status Page Update – WA State Residency

In order to better serve our students, we’ve added a new field on the Application Status and Pre-Registration Pages: 1. Graduate Application Status Page (Shown to Received Status applicants): Washington State Residency Status: [Nonresident / Resident] If your residency status is incorrect, please contact Graduate Enrollment Management Services (GEMS) at Prior to contacting GEMS,…

May 1, 2017

Best Practices for Student Visa Requests

If you are offering department financial support to an international graduate applicant: Please complete the Graduate Funding Detail page in MyGrad Program (MGP) via the Funding Info link. The processing of I-20 request forms for F-1 visa applications will be delayed without this information. We have updated our Visa Request & Funding for International Applicants…

March 30, 2017

June 2017 Commencement Deadline

Please pass on this important message regarding commencement to your students. Students who graduated Summer 2016, Autumn 2016, or Winter 2017 are eligible to walk in commencement and their names will appear in the Commencement Bulletin. Students who plan to graduate Spring 2017 are eligible to walk in commencement and have their names appear in…

Update to Deadlines for Conveying Admissions Decisions

On January 5, 2017, GEMS notified advisors that the “Notice of Intent” regarding a deadline for admission deferrals, admission early entries, late applications for admission and admission decisions had been approved and would be implemented. At the request of the International English Language Program (IELP), we are now adding Defer AEP requirements to this deadline…

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