GEMS Blog for Advisors

September 30, 2020

Updates to Enrollment Confirmation System (ECS)

Effective Autumn 2020, the University Registrar’s Enrollment Confirmation System (ECS) student portal has been updated to allow graduate students to pay their Enrollment Confirmation Deposit (ECD) in their graduate school applications through UW Census Day (the 2nd Friday of each quarter). Updates:  Previously, the ECS student portal closed the day before the first day of the…


September 16, 2020

Autumn 2020: Convey Admissions Decisions Deadline

Please be advised the fifth day of instruction, Tuesday, October 6th, is an important admission deadline for Autumn Quarter. The following actions should be taken in MGP no later than October 6: Submit admission petitions Confirm the student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Autumn 2020 deferring to…


August 18, 2020

Autumn 2020 In-Person Course Option for New International (F1 and J1) Graduate Students

The original version of this message was sent to GPAs & GPCs on August 11st via e-mail. Incoming, new international graduate students who were not previously enrolled in March who will be entering the U.S. with an initial I-20 record will not be permitted to take 100% of courses online. Students starting a new degree…


Summer Quarter 2020: Submit Candidacy & Degree Recommendations, Two-Week Extension for ETDs

ETD Extension The Graduate School is allowing a two-week extension for Summer 2020 for the submission of electronic theses / dissertations (ETDs): Students who are registered for summer quarter, have submitted a Master’s Degree Request for summer quarter or passed their Final Exam during summer quarter, and submit their ETD by September 4th will be graduated Summer…


August 4, 2020

AEP Test, AEP Courses, and Appeal Interview

This message is shared on behalf of International & English Language Programs Office: We are pleased to announce that the AEP (Academic English Program) test will be available online later this month, so please share this information with your students who are currently required to take AEP courses. AEP Test: Online AEP testing and registration…


July 8, 2020

2020 Enrollment Updates: Certified Electronic Transcripts

Effective for 2020, the Graduate School is now accepting certified electronic transcripts to verify degree(s) of incoming graduate students. While GEMS will continue to accept mailed paper transcripts, we encourage e-transcripts to save students shipping costs, expedite enrollment, and support the UW’s green initiatives. This development is especially timely considering that many institutions are operating…


June 12, 2020

Website Updates: International Students

In order to support our F-1 and J-1 International Graduate Students, GEMS has several pages to assist students and advisors: Admitted International Graduate Students is our portal for incoming students that explains the post-offer process and steps. F-1/J-1 students are linked to this page within their graduate application’s pre-registration page. COVID-19 Admissions FAQs answers questions specific to the…


University Registrar: S/NS Grading for Spring 2020

This e-mail was sent to GPAs and GPCs on behalf of the Office of the University Registrar on June 10, 2020.  The University recognizes the impact these extraordinary times are having on students. To provide more flexibility, there are two new grading options for students in all graduate programs with the exception of the professional…


Spring Quarter 2020: Submit Candidacy & Degree Recommendations

Please share this information with your graduating students. These are extraordinary times, and we acknowledge it has been an extremely difficult period for all of us. To be responsive to the needs of students, especially those students who are members of the Black community, we want to support instructors making accommodations. Therefore, all students will…


May 12, 2020

Committee Approval Forms: Master’s and Doctoral Students

In March 2020, the Graduate School updated the committee approval process for both Master’s Thesis and Doctoral Students: Electronic Doctoral Dissertation Approval: Final Exams scheduled after March 3, 2020 include a link for Reading Committee Members to approve the dissertation online. Doctoral students can monitor the approvals via MGP or their e-mails. The Master’s Supervisory…


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