GEMS Blog for Advisors

September 17, 2021

Autumn 2021: Convey Admissions Decision Deadline

Please be advised the fifth day of instruction, Tuesday, October 5th, is an important admission deadline for Autumn Quarter. The following actions should be taken in MGP no later than October 5: Submit admission petitions after you confirm a student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Autumn…


August 16, 2021

Summer 2021 Graduation & Degree Audit Help

Please use the following checklist to assist GEMS in providing a quick and successful graduation for your students: Checklist Before you recommend a student for graduation in MyGrad, verify the following: the master’s degree request indicates the correct degree code. If the code is incorrect, please enter a departmental comment on the Master’s Request before…


August 3, 2021

Posthumous Degree Policy

The UW Graduate School follows the University of Washington guidelines for awarding posthumous degrees. In addition to those guidelines, the Graduate School has posted a new Posthumous Degrees policy for graduate students on its website. The policy outlines the requirements and the process for awarding a posthumous degree to a deceased graduate student. We hope…


July 22, 2021

Graduate School Accepting International English Language Testing System (IELTS)

We are happy to announce that the Graduate School is accepting International English Language Testing System (IELTS) test scores. We will be updating Memo 8: Graduate School English Language Proficiency Requirements and Memo 15: Conditions of Appointment for TAs who are not Native Speakers of English with details including these scores:  Memo 8: IELTS   …


June 18, 2021

Video Conferencing in Doctoral Examinations & Admissions Deferrals

June 17th: Amendment to Policy Exception for Video Conferencing in Doctoral Examinations We are writing to amend the policy exception for Video Conferencing in Doctoral Examinations: The Graduate School will continue to allow a student or any member of the supervisory committee to participate in doctoral exams by video conference during Autumn Quarter 2021 and…


Summer 2021: Convey Admissions Decisions by Friday, June 25

Friday, June 25th is an important Summer Quarter 2021 deadline. Please make sure you have completed these tasks in MyGrad no later than June 25th: Submit admission petitions after you confirm a student has withdrawn from all classes: Defer – admitted for summer deferring to a future quarter. See GEMS Graduate Advisor Guide for policies…


June 15, 2021

Spring 2021 Graduation & Degree Audit Help

Please use the following checklist to assist GEMS in providing a quick and successful graduation for your students: Checklist Before you recommend a student for graduation in MyGrad, verify the following: the master’s degree request indicates the correct degree code. If the code is incorrect, please enter a departmental comment on the Master’s Request before…


June 11, 2021

Changes in AEP Placement

In response to UW International & English Language Programs’ recent announcement about changes in AEP Placement (see below), GEMS has removed references to the AEP Placement Test from the Graduate School’s website. Please direct students with an English Language Proficiency Requirement per Memo 8 to the AEP placement webpage. Thank you for helping us support…


June 3, 2021

New Payment Deadline for Graduate On-Leave Status

GEMS is happy to announce a change to the student payment deadline for Graduate On-Leave Status. Effective Spring Quarter 2021, the deadline for graduate students to submit On-Leave payment will be the last day of the quarter. For Spring 2021, the deadline is Friday, June 11. The Dates and Deadlines web page has been updated…


April 22, 2021

Graduate School Request for Review of Information Required on Graduate Applications

Reposted from Dean Joy’s e-mail on April 22, 2021: Though most of us are not in the middle of graduate admissions season, I’m writing today to encourage you and your graduate faculty members to examine and update language in your solicitation for letters of recommendation.   As a reminder, programs can include an optional rating…


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