GEMS Blog for Advisors

May 2, 2017

Application Status Page Update – WA State Residency

In order to better serve our students, we’ve added a new field on the Application Status and Pre-Registration Pages: 1. Graduate Application Status Page (Shown to Received Status applicants): Washington State Residency Status: [Nonresident / Resident] If your residency status is incorrect, please contact Graduate Enrollment Management Services (GEMS) at uwgrad@uw.edu. Prior to contacting GEMS,…


May 1, 2017

Best Practices for Student Visa Requests

If you are offering department financial support to an international graduate applicant: Please complete the Graduate Funding Detail page in MyGrad Program (MGP) via the Funding Info link. The processing of I-20 request forms for F-1 visa applications will be delayed without this information. We have updated our Visa Request & Funding for International Applicants…


March 30, 2017

June 2017 Commencement Deadline

Please pass on this important message regarding commencement to your students. Students who graduated Summer 2016, Autumn 2016, or Winter 2017 are eligible to walk in commencement and their names will appear in the Commencement Bulletin. Students who plan to graduate Spring 2017 are eligible to walk in commencement and have their names appear in…


Update to Deadlines for Conveying Admissions Decisions

On January 5, 2017, GEMS notified advisors that the “Notice of Intent” regarding a deadline for admission deferrals, admission early entries, late applications for admission and admission decisions had been approved and would be implemented. At the request of the International English Language Program (IELP), we are now adding Defer AEP requirements to this deadline…


Videoconferencing and Visiting Graduates

We have clarified Graduate School requirements about videoconferencing in doctoral examinations. There is no change in policy; this is simply a clarification. Please feel free to contact GEMS at uwgrad@uw.edu or 206.685.2630 with any questions. The Visiting Graduate page has been updated with information specific to Visiting Graduates expecting the J-1 Exchange Visitor visa. There…


February 3, 2017

Admissions Challenges Under New Executive Order

Graduate School Dean David Eaton sent the below message (excerpted) to graduate programs on February 1, 2017. With the recent Executive Order potentially impacting student entry into the US, many of you have asked how you should handle admission applications specifically from the seven countries identified in the Executive Order. The Graduate School strongly recommends…


January 19, 2017

Critical reminder: Paid ECDs (Enrollment Confirmation Deposits) guarantee admission for new students

If an applicant pays the ECD after your offer acceptance deadline, the applicant becomes an enrolled student. To prevent a student from accepting your offer and paying the ECD past your stated deadline, you will need to manually decline the offer in MyGrad before the student submits the ECD payment. Instructions for declining an offer…


January 9, 2017

Change in Policy: Admissions Deferrals and Late Applications

Per the e-mail sent to advisors last week: starting Winter 2017, each quarter now has an admissions process deadline – the fifth day of instruction. This date is calendared for each quarter on the Dates & Deadlines page. Please work with your students to ensure that the below actions are conveyed through MyGrad no later…


2017 Dates & Deadlines and RWF Updates

We have updated our Dates & Deadlines page to reflect the 2017 Academic Year. Advisors and students are encouraged to review this page at least once per quarter. Please note the revised deadline for payment of the Registration Waiver Fee (RWF). We’ve moved the payment deadline to the last day of instruction for all RWF…


December 14, 2016

Graduation Reminders

To graduate Autumn Quarter 2016, students must complete all degree requirements on or before the last day of the quarter, Friday, December 16. The deadline to submit candidacy and degree recommendations in MyGrad is Wednesday, December 21. Please ensure the following steps have been completed before you submit candidacy and degree recommendations in MyGrad: Verify the master’s request…


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