GEMS Blog for Advisors

Policies & Procedures


November 25, 2020

Additional English Updates: Duolingo and Medium of Instruction

Following up on our November 20 blog post, GEMS is pleased to announce additional updates to assist you during the 2021 admissions cycle: Duolingo English Test:  The graduate school application’s English proficiency question is revised to read “Official Test Scores” instead of “Official Test Scores (TOEFL/IELTS).” Applicants who are using Duolingo should select “Official Test…


November 20, 2020

English Language Admissions Updates

GPAs & GPCs received a message on November 18 regarding AEP Placement Test and Memo 8 Updates. Here are related website and application updates: Understanding the Application Process: COVID-19 Updates section is updated to reflect the new Duolingo policy per Memo 8. COVID-19 Admissions FAQ: Duolingo section is updated. COVID-19 Admissions FAQ: Enrollment Updates now includes information about…


July 8, 2020

2020 Enrollment Updates: Certified Electronic Transcripts

Effective for 2020, the Graduate School is now accepting certified electronic transcripts to verify degree(s) of incoming graduate students. While GEMS will continue to accept mailed paper transcripts, we encourage e-transcripts to save students shipping costs, expedite enrollment, and support the UW’s green initiatives. This development is especially timely considering that many institutions are operating…


June 12, 2020

University Registrar: S/NS Grading for Spring 2020

This e-mail was sent to GPAs and GPCs on behalf of the Office of the University Registrar on June 10, 2020.  The University recognizes the impact these extraordinary times are having on students. To provide more flexibility, there are two new grading options for students in all graduate programs with the exception of the professional…


Spring Quarter 2020: Submit Candidacy & Degree Recommendations

Please share this information with your graduating students. These are extraordinary times, and we acknowledge it has been an extremely difficult period for all of us. To be responsive to the needs of students, especially those students who are members of the Black community, we want to support instructors making accommodations. Therefore, all students will…


September 19, 2019

Doctoral Degree Policies – Transfer Credit

Doctoral Students Accompanying UW Faculty Hires GPAs and GPCs who advise doctoral students are encouraged to review the Transfer Credit policy section, which was updated in November 2018. This is not a revision of policy, but a clarification of the process for requesting waivers. GEMS appreciates your assistance in helping these students experience a smooth…


June 11, 2019

Spring 2019 Graduation: Submit Candidacy and Degree Recommendations

Students graduating Spring Quarter 2019 must complete all degree requirements on or before June 14, 2019. Please use the following checklist to assist GEMS in providing a quick and successful graduation for your students. Checklist Before you recommend a student for graduation in MyGrad, verify the following: the master’s degree request indicates the correct degree code; contact GEMS if the degree…


October 23, 2018

New MGP Feature – Pre-Paid Application Fee Payment Process

Updates & Clarifications (11/7/2018): The new feature in MyGrad that allows programs to pre-pay an application fee is now available.  However, we have received numerous questions and comments from you that made us recognize the need to clarify our original message (included below).  Please review the following four points before using this new feature. The…


September 14, 2018

GEMS Student Advising Hours & Appointments

In order to better serve students, we set up student advising hours earlier this summer. These hours are posted in our Graduate School directory listing. Students can drop-in (no appointment necessary) during certain hours each day or they can schedule an appointment with a GEMS advisor using our request form. Please feel free share this…


GEMS – Unsatisfactory Progress

Please note our new submission process for Low Scholarship / Unsatisfactory Progress. This is a temporary process while GEMS works with our technical team to integrate this process entirely into MyGradProgram. If you have already submitted documents for a particular student, please do not resubmit. To submit a probation status recommendation: 1. Access the Sharepoint…



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