GEMS Blog for Advisors

Dates & Deadlines


February 2, 2021

Best Practices for Student I-20 Requests (2021)

If you are offering department financial support (RA/TA/Fellowship/scholarship) to an international graduate applicant: complete the International Student Funding Detail page. To access, go to MGP >> View Applicants >> the student’s application >> Funding Info tab. (We can’t process the I-20 without this departmental funding information entered here.) Awards approved by the Graduate School (International Student Tuition Waiver;…


December 17, 2020

Winter 2021: Convey Admissions Decision Deadline

In advance of the upcoming holidays, please be advised the fifth day of instruction, Friday, January 8th, is an important admission deadline for Winter Quarter. The following actions should be taken in MGP no later than January 8: Submit admission petitions Confirm the student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Winter…


Autumn Quarter 2020: Submit Candidacy & Degree Recommendations, Two-Week Extension for ETDs

ETD Extension From the Graduate Registration Fee Waiver page: The Graduate School is allowing a two-week extension for Autumn 2020 for the submission of electronic theses / dissertations (ETDs). Students who are registered for autumn quarter, have submitted a Master’s Degree Request for autumn quarter or passed their Final Exam during autumn quarter, and submit their ETD by January 2nd…


September 30, 2020

Updates to Enrollment Confirmation System (ECS)

Effective Autumn 2020, the University Registrar’s Enrollment Confirmation System (ECS) student portal has been updated to allow graduate students to pay their Enrollment Confirmation Deposit (ECD) in their graduate school applications through UW Census Day (the 2nd Friday of each quarter). Updates:  Previously, the ECS student portal closed the day before the first day of the…


September 16, 2020

Autumn 2020: Convey Admissions Decisions Deadline

Please be advised the fifth day of instruction, Tuesday, October 6th, is an important admission deadline for Autumn Quarter. The following actions should be taken in MGP no later than October 6: Submit admission petitions Confirm the student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Autumn 2020 deferring to…


August 18, 2020

Summer Quarter 2020: Submit Candidacy & Degree Recommendations, Two-Week Extension for ETDs

ETD Extension The Graduate School is allowing a two-week extension for Summer 2020 for the submission of electronic theses / dissertations (ETDs): Students who are registered for summer quarter, have submitted a Master’s Degree Request for summer quarter or passed their Final Exam during summer quarter, and submit their ETD by September 4th will be graduated Summer…


June 12, 2020

Website Updates: International Students

In order to support our F-1 and J-1 International Graduate Students, GEMS has several pages to assist students and advisors: Admitted International Graduate Students is our portal for incoming students that explains the post-offer process and steps. F-1/J-1 students are linked to this page within their graduate application’s pre-registration page. COVID-19 Admissions FAQs answers questions specific to the…


Spring Quarter 2020: Submit Candidacy & Degree Recommendations

Please share this information with your graduating students. These are extraordinary times, and we acknowledge it has been an extremely difficult period for all of us. To be responsive to the needs of students, especially those students who are members of the Black community, we want to support instructors making accommodations. Therefore, all students will…


May 12, 2020

Two-Week Extension for Spring 2020 ETD Submission

The Graduate School is allowing a two-week extension for Spring 2020 for the submission of electronic theses/dissertations (ETDs). Students who are registered for spring quarter, have submitted a Master’s Degree Request for spring quarter or passed their Final Exam during spring quarter, and submit their ETD by June 26th will be graduated Spring 2020. They are not required to pay the…


March 18, 2020

Spring 2020: Convey Admissions Decision Deadline

Please be advised the fifth day of instruction, Friday, April 3rd, is an important admission deadline for Spring Quarter. The following actions should be taken in MyGradProgram no later than April 3rd: Submit admission petitions Confirm the student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Spring 2020 deferring to…



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